16:11 - The House divided: - Ayes: 235 / Noes: 282 - Question accordingly negatived.
The Secretary of State for the Home Department (Mrs Theresa May)
As I told the House last week, Her Majesty’s Passport Office is dealing with the highest demand for passports in 12 years, while the surge in demand usually experienced during the summer months started much earlier in the year. As a result, a number of people are waiting too long for their passport applications to be processed. I would like to say to anybody who is unable to travel because of a delay in processing their passport application that I am sorry and the Government are sorry for the inconvenience they have suffered, and we are doing all we can to put things right.
Emily Thornberry
I am grateful to the right hon. Lady for apologising and for allowing me to intervene, but will she address the pertinent point, which has been raised, that the Passport Office told the Home Secretary in its annual report that there would be a rise of 350,000 passport applications for her Department to process. Why did she not address that? She was given notice.
Mrs May
The hon. Lady asked to intervene on my speech at a very early stage. If she just has a little patience, I will address that question.
Before I turn to the detail of the problems faced by HMPO and what we are doing to address them, I would like to make it clear that, despite the unprecedented level of demand, the overwhelming majority of people making straightforward applications are still receiving their passports within three weeks as usual.
Mr Tom Clarke (Coatbridge, Chryston and Bellshill) (Lab)
This morning two of my constituents reported to my office that they had been told by travel agents that they would not make arrangements for travel until they produced a passport. Has the Secretary of State or anyone in her Department been in touch with the Association of British Travel Agents?
Mrs May
We have been talking to the travel industry and the Post Office, which receives applications for passports through the check-and-send process. We are dealing both with those dealing with people who are travelling and with those dealing with passport applications to ensure that the messages people are getting are the correct ones.
To return to the figures I was talking about, over the first five months of this year, HMPO has processed more than 97% of straightforward passport renewals and child applications within the three-week target turnaround time. In the first two weeks of June—up to 15 June—89% of straightforward renewals and child applications were still being processed within the three-week turnaround time, so the majority of people have been receiving their passports within three weeks. Over the first five months of this year, more than 99% of straightforward applications have been processed within four weeks.
Barbara Keeley
I have to tell the Home Secretary that for people who have had to wait weeks and faced a distressing situation—those with a small baby who have faced the knowledge that they might not be able to go on holiday and then had to pay extra and drive up to Durham to get their passport—there is nothing more irritating in the world than to be told that other people’s passport applications are being met in three weeks. I never think it is helpful; indeed, it is the worst thing imaginable to say to people, “Other people are all right. Sorry about you.” Will the Home Secretary say now whether my constituent, Mr Martin Griffin, whom I mentioned earlier, can be refunded for having to pay extra and drive up to Durham after weeks and weeks of stress for his wife—who is trying to look after their small baby—over whether that child would get its first passport? What the Home Secretary has said today is no help to him and he will be very angry indeed to hear it.
Mrs May
I absolutely recognise that some people have been suffering delays and have not received their passports within the three weeks. I say to the hon. Lady and to her right hon. and hon. Friends that it is important that people out there who are applying for their passports understand what the situation is—and the situation remains that, thanks to the very hard work of Passport Office staff in passport offices up and down the country, the vast majority of people are getting their passports within three weeks. The hon. Member for Worsley and Eccles South (Barbara Keeley) has spoken about an individual case, and other Members are raising individual cases, too. I understand why they are doing so, and I shall explain later how we hope to enhance our ability to deal with MPs’ queries on these matters and, as far as possible, to ensure that people are able to travel when they have booked their travel, and that they are able to get their passports in time.
Yvette Cooper
I noticed that the Home Secretary said that the proportion of straightforward applications being processed on time had dropped from 97% previously to 89% over the last couple of weeks, so the situation is getting worse. Will she clarify exactly what she means by “a straightforward application” and what proportion of passport applications are not “straightforward”?
Mrs May
The vast majority of applications are straightforward: renewal or replacement applications for which the forms have been properly completed and all the required documents are available. Those applications are processed more easily than first-time applications because the individual has all the information that they need to provide. It is the case that first-time applications take longer than three weeks, and we have always been clear, as the Passport Office has always been clear, that first-time applications take longer because, of course, an interview is needed. That is part of the security that was introduced for passports, and I think we were absolutely right to introduce it. I shall see if I can get a precise figure for the right hon. Lady.
Mark Tami (Alyn and Deeside) (Lab)
My hon. Friend the Member for Worsley and Eccles South (Barbara Keeley) asked a straightforward question—will the extra costs that people are incurring be refunded?
Mrs May
I was clear last week and again this week that we are making particular arrangements for people who find themselves outside the three-week timetable and have to travel within the next seven days, to ensure that they can be upgraded and receive their passport in time, and that those individuals will receive a refund.
Mr George Mudie (Leeds East) (Lab)
I respect the Home Secretary for saying sorry, but under the circumstances, “sorry” is an easy word. What has happened is that people have been harmed: they have lost money, they have lost holidays and they have incurred costs. If the Home Secretary is sorry, will she back it up by ensuring that people are recompensed?
Mr James Clappison (Hertsmere) (Con)
I welcome my right hon. Friend’s approach as I welcome the measures she has put in place to deal with these matters. In response to what the right hon. Member for Normanton, Pontefract and Castleford (Yvette Cooper) has just said, will she confirm that, particularly in the case of first-time applications and cases that are not straightforward, these are important and sensitive documents, and security must always come first?
Mrs May
My hon. Friend is absolutely right. That is why those applications take more time and why it is important to have first-time interviews. Some people may have applied thinking that they had a straightforward case, but because documents are missing, the form has not been completed properly, or the Passport Office has a query about the information provided, their case ceases to be straightforward and becomes more complex, thus taking longer to deal with.
Mr Robinson
If I catch your eye, Madam Deputy Speaker, I hope to say further things later. The Home Secretary is evading a simple question. Many people have incurred extra costs because of the incompetence and bungling that, as the Select Committee evidence made clear, sadly exists within HMPO. They are now writing to their MPs asking us to press the case on the Government, particularly in respect of the extra £73 they have had to pay through no fault of their own. Any private sector company would have to make allowance for that and reimburse people. That is what we look to the Government to do. Irrespective of whether the Home Secretary has an answer now or later, the question will not go away.
Mrs May
The hon. Gentleman characterised the Passport Office in a particular way, which I think was unfortunate in respect of the staff. [Interruption.] No, the hon. Gentleman referred to what was happening in the Passport Office in a particular way, and I am simply saying that the staff—my hon. Friend the Immigration Minister and I have met and spoken to them—are working very hard to try to ensure that they turn round passports. As I indicated here last week, we have set in place arrangements—they have been in operation over the last weekend—to help those who find themselves unable to travel within seven days. Those are the free-of-charge arrangements that we have put in place—it is not a refund, as people are able to upgrade free of charge within those time scales.
Philip Davies (Shipley) (Con)
Clearly, there are issues at the Passport Office that need resolving. However, I would like to pass on my thanks, through the Home Secretary, to our hon. Friend the Immigration Minister and his officials who have done a sterling job in helping me and doubtless other colleagues to deal with some urgent applications, ensuring that many people who were worried about not receiving their passports on time did get them on time. I am very grateful, and I want to put that on the record. The immigration Minister has been magnificent, and I hope that that sort of service will continue while the problems are ironed out.
Mrs May
I thank my hon. Friend for that comment. A lot of people are certainly putting in a lot of effort to make sure not only that those applying in the normal way get their passports within an appropriate time scale, but that when cases are brought to the attention of the Passport Office, they are dealt with as expeditiously as possible so that people can travel.
Mrs May
I have been generous in granting interventions, but I am barely into the start of my speech. I will continue to be generous with interventions, but Opposition Members need to understand that at this stage I would like to make a little progress with my speech.
I have explained that HMPO is dealing with an unprecedented surge in demand for passports. HMPO has issued 3.3 million passports in the first five months of this year, compared with 2.95 million in the same period last year.[Official Report, 7 July 2014, Vol. 584, c. 2MC.] That is an additional 350,000 applications for passports and renewals in comparison with last year. Ever since this increase in applications became apparent back in January, HMPO has been putting in place measures to meet the demand. Some 250 additional staff have been transferred from back-office roles to front-line operations, while 650 additional staff have been provided to work on HMPO’s customer helpline. HMPO has been operating seven days a week since March and couriers are delivering passports within 24 hours of them being produced. On Monday, new office space was opened in Liverpool to provide the Passport Office with additional capacity. As I said to the House last week, however, even with those additional resources, HMPO is still not able to process every application it receives within the three-week waiting time for straightforward cases.
Yasmin Qureshi
The Home Secretary has set out some things that the Passport Office is doing to resolve the issue, but it could all have been avoided. We heard at yesterday’s Home Affairs Select Committee meeting that Mr Jones, who represents the Public and Commercial Services Union, that for a number of months—not just two months, but for the last year or two—the union has been explaining to the management that they simply do not have enough staff to deal with the number of applications. That message was repeated to management time and again, but the management wilfully refused to engage with their staff on that issue. Had they done so, this would not have happened.
Mrs May
If the hon. Lady will be a little patient, she will hear me address the issue of staffing later in my speech. Let me now repeat what I have just said. Since January, Her Majesty’s Passport Office has been increasing the resources that will enable it to deal with passport applications in response to an increase in demand from the public, and the overwhelming majority of passports are being issued within service standards.
Sarah Newton (Truro and Falmouth) (Con)
Will the Home Secretary, on behalf of my constituency staff, thank the staff who man the MPs hotline? They have been offering us a very good service, enabling us to work with our constituents to ensure that they receive their passports in time.
Mrs May
I thank my hon. Friend. As I shall explain shortly, we intend to increase the support that is available to Members of Parliament.
As I was saying, the overwhelming majority of passports are being issued within service standards, but, as I said earlier in response to an intervention, that is no consolation for people who are experiencing delays, or are worried about whether they will be able to go on their summer holidays. I entirely understand the deep frustration and anxiety that that must cause, which is why I want to ensure that people obtain their new passports as quickly as possible.
Andrew Gwynne
The Home Secretary is boasting about all the extra support that is being provided. My constituents Paul and Isabelle Chambers applied for a passport in March, and are due to travel on 14 July. Mr Bagnall also applied in March. Kimberley Bullock, who had married and changed her name, applied for a new passport more than six weeks ago, and is due to travel on 9 July. What guarantees can the Home Secretary give those people that they will receive their passports in time?
Mrs May
The hon. Gentleman would not expect me to be able to comment on an individual case when I do not know the details. I assume that he has been in touch with the MPs helpline, but obviously I will try to ensure that appropriate follow-up action is taken in relation to cases that are raised in the Chamber this afternoon.
As I have said, I entirely understand the frustration and anxiety of people who are worried about whether they will receive their passports before they are due to travel. That is why, last week, I announced a package of additional measures to help the Passport Office to meet demand and deliver passports on time, while still maintaining the security of the document.
Roberta Blackman-Woods (City of Durham) (Lab)
Does the Home Secretary accept that there is something wrong with the support system for British citizens who are living overseas when they are having to phone my constituency office to ask me to intervene on their behalf?
Mrs May
There are a number of issues that I shall address later in my speech, but let me say this to the hon. Lady. We want a passport system that ensures that people can apply for their passports and receive them within a reasonable time. The majority of those whose applications are straightforward are receiving their passports within the time scale that has been set, but when we deal with passport applications, it is important for us to carry out the necessary checks. Sometimes information will not have been submitted, or someone will not have filled in the form correctly, and it will be necessary to contact the person again. That means that delivering the passport will take longer.
Yvette Cooper
The Home Secretary said a few moments ago that 3.3 million passport applications had been received, as opposed to 2.95 million last year. One would expect foreign residents to account for at least half that increase, as a result of her decision to close the international centres. Can she tell us what proportion of the increase in demand is due to overseas applications, and what proportion is due to applications from domestic residents?
Huw Irranca-Davies
On a point of order, Madam Deputy Speaker. I seek your guidance. The Home Secretary has made it clear to Opposition Members who have intervened—
Madam Deputy Speaker
The Home Secretary has heard that point very clearly, and I am sure that, given the chance, she will deal with it directly so that the position is clear to Members.
Mrs May
Opposition Members have indeed been getting in touch with the Immigration Minister. The Chairman of the Home Affairs Committee, the right hon. Member for Leicester East (Keith Vaz), texted me on Saturday, and I was able to ensure that someone from the Passport Office—[Interruption.] I hear some complaints from behind me from colleagues who are not able to text because they do not have my number.
Huw Irranca-Davies
I thank the Home Secretary for that welcome clarification. May I ask her to state clearly that those such as me who are dealing with individual cases that it has not been possible to sort out via the usual channels of the back office or the MPs hotline—including cases of people who have been charged for the privilege of sorting out this mess while she was on her feet last week—can take those cases directly to her or to her Immigration Minister?
Mrs May
I recognise that Members of Parliament have been anxious to ensure that they receive a proper response from the MPs hotline. I shall explain shortly what we will do to improve the service, so that the hon. Gentleman will not feel the need to find an alternative way of dealing with such cases.
Meg Hillier
Will the Home Secretary confirm that the Immigration Minister receives weekly updates on passport performance? Back in 2009, when I was the passports Minister, we saw a big dip in passport applications, and at that point we discussed what would happen when the inevitable increase came, as it now has. All the talk about solving problems is a sticking plaster to cover a problem that should have been identified by Ministers in good enough time for them to tackle it.
Mrs May
Of course Ministers receive regular reports on what is happening in the Passport Office, just as other parts of the Home Office receive regular reports on various aspects of the immigration system. Of course, the Immigration Minister is currently receiving updates more regularly than is usually the case. [Interruption.] Members are asking me a number of questions which I shall be able to address later in my speech if they will be a little patient and allow me to make some progress.
Let me now say something about the package of additional measures that I announced last week. First, as I said earlier, when people have an urgent need to travel and their applications have been with the Passport Office for longer than three weeks through no fault of their own, the Passport Office will fast-track them without charge. To qualify, they must have booked to travel in the next seven days, and they will need to provide proof of their travel plans. The upgrade will be available until further notice, and I can tell the House that since its introduction, 800 customers have used it to ensure that they receive their passports.
Mrs May
No. I am going to make a bit of progress.
Secondly, those who apply from overseas to renew their passports for travel to the United Kingdom will be given a 12-month extension of their existing passports. To prevent abuse, this will be limited to people who have an existing passport that expired within the last six months, that is valid for three months, or—where a customer needs to travel to a country that requires a minimum of six months’ remaining validity on a passport —that is valid for seven months. This service, which is also free of charge, is being implemented by consular and embassy staff in the country of application. Overseas posts have been provided with stamps to provide this service and customers are already booking appointments for this service, which will be available from Monday. Where a customer has had their passport extended in this way, HMPO will contact them later to arrange the next steps for getting a new full passport.
Thirdly, The Foreign and Commonwealth Office is now issuing emergency travel documents for children who need to travel to the UK.
Mrs May
Will the hon. Gentleman have a little patience and let me complete my paragraph?
As I said to the House last week, parents will still have to provide comprehensive proof confirming identity, nationality and parental responsibility for the child before we issue these documents, as we are not prepared to compromise on child protection, but this should help to relieve the administrative burden on the Passport Office.
Stephen Doughty
If what the Home Secretary has said is true, why are constituents of mine contacting me from Qatar saying that they are unable to get these emergency travel documents at the British embassy there? Does it not just add to the sense of complete chaos and the lack of confidence in this process if people are not able to get the answers they need from FCO officials abroad?
Mrs May
I will of course ensure that inquiries are made into what has happened in relation to Qatar, but information has gone out from the Foreign Office to its posts—to our embassies and high commissions—about all the measures that have been put in place in relation to overseas applications. The hon. Gentleman has raised a particular point in relation to a particular country, however, and I will ensure that it is followed up.
Julie Hilling
The Home Secretary has been very generous with her time. The Indian Government are saying that they will not allow emergency documentation if people have already applied for a passport. They have either got to cancel their application for a passport or get the emergency travel document, but that does not necessarily guarantee that they will be able to travel on it from India because the Indian Government have previously said they will not recognise it. This is a dire situation for a number of people trapped in India at the moment, particularly those who have gone there to collect surrogate children. Will the Home Secretary look at this issue seriously and urgently?
Mrs May
I recognise that the circumstances that sometimes apply to individuals who have gone abroad to collect surrogate children can be complicated. The hon. Lady mentioned a particular issue about emergency travel documents. We have been very clear that they are for children who need to travel to the United Kingdom, and there is obviously no question but that those will be recognised here. As I have made clear, we must ensure that it is possible to provide proof of the relationship with children and the parenthood—in this case the surrogate parenthood—of individuals with children, because we want to make sure that we are looking securely at cases that may relate to child protection. The Foreign Office is talking to some other countries about these issues, however. These are not new documents that are suddenly being issued. The emergency travel documents are issued in other, normal circumstances, where it is necessary for somebody to have a document to travel, perhaps for compassionate reasons. So it is not the case that any different approach should be taken to them in the current situation. Again, however, the hon. Lady has raised a particular issue, and I will ensure that she gets an answer in respect of India. As I have said, there are complications in terms of surrogacy; these applications are not straightforward. I am sure she will understand the reasons why I say that.
Mr MacNeil
On overseas applicants, may I press the Home Secretary on the constituent I mentioned earlier? Having abandoned her UK application and having now opted for a Canadian passport for her son, she is still waiting for her passport to come back from the UK Passport Office. Will the Home Secretary guarantee that if that passport does not arrive in Hong Kong, carried by DHL, in time for her booked flight at the end of June, she will be able to travel back to Scotland for a christening? Further, how many of these passport applications are for people travelling in the first instance to Schengen countries?
Mr MacNeil
After this debacle, the constituent in Hong Kong is now awaiting the return of a passport from the UK Passport Office. She has already waited two months. She is worried it will not arrive in time for her travel. I am merely asking the Home Secretary to guarantee that if it does not return in time to her home in Hong Kong, she will allow her to travel back to Scotland for a christening at the end of the month.
Mrs May
Of course I cannot stand up in the House of Commons and give a guarantee that somebody will be admitted across the border when I do not know the circumstances. I am sure the hon. Gentleman is making every effort to ascertain from the Passport Office when a passport will be issued and whether it will be with his constituent in time for her to be able to travel for this event, and I am sure he will take that matter up with the MPs hotline.
In addition to the contingency measures I announced last week, HMPO is continuing to ramp up its operations. More people are being trained so that we can increase the number of examiners and call-handlers. An additional 200 people will soon be supporting front-line operations. As I have said, the number of people handling calls on the helpline has increased from 350 to over 1,000, and HMPO expects this number to rise to over 1,300 by the end of June.
In addition to these measures, I have introduced changes to improve the service provided to Members of Parliament who are seeking information about constituents’ passports. From Monday of this week, 20 additional staff were assigned to respond to those queries.
I also want to assure the House that HMPO staff are working extremely hard, around the clock, seven days a week, to ensure that people get their new passports as rapidly as possible. I have heard of numerous cases where HMPO staff have been praised for their helpfulness and professionalism and the compassion they have shown to people in difficult circumstances. I have met staff at the HMPO office in Peterborough and spoken to HMPO staff in several offices, and I would like to place on the record my gratitude for the extra lengths to which those staff are going in order to fix the problem, meet the demand and continue to serve the public.
Debbie Abrahams (Oldham East and Saddleworth) (Lab)
The Home Secretary is being very generous with her time. I would also like to add my thanks to the Passport Office.
Over the past few weeks, several constituents of mine have had their passports delayed. The worst case involved people who were meant to be travelling today and had to have their lost passports—they had been sent to the wrong address—couriered over to them.
Why have contingency arrangements only just been introduced? This situation should have been foreseen. Who was responsible for this?
Mrs May
I am sorry if the hon. Lady did not hear what I said earlier in my speech. Contingency arrangements have not just been introduced. Contingency arrangements have been being introduced since January of this year when it became clear that there was an increase above forecast in the demand for applications. As the demand has increased, and as the increase has been greater than that initially experienced, of course the Passport Office takes greater measures. That is right and proper. The Passport Office has increased its capability.
John McDonnell
I join the Home Secretary in congratulating the staff on their hard work, and I think that that is shared across the whole House, but is she aware that Passport Office staff are paid £3,000 less than equivalent grades in the Home Office?
There was a mechanism in the Passport Office where if the backlog got to 150,000, measures would automatically be put in place to deal with it. Management took the decision to increase that figure to 350,000. Was the Home Secretary aware of that, and why did it happen?
Mrs May
I am, of course, aware that there are different pay structures for HMPO and Home Office staff, and I will come on to address the issue of what people are referring to as a backlog and whether the figures people are referring to as being a backlog are actually a backlog. I take issue with the figures the hon. Gentleman has given. I want to turn to some of the claims that have been made.
Richard Fuller
Just before my right hon. Friend moves on, may I ask her about something that I raised earlier with the shadow Home Secretary? A number of my constituents have had concerns about their passports taking longer than the established time to arrive, and many of those concerns have been addressed. But I have also been contacted by constituents who are within the normal time for passport applications. Is my right hon. Friend concerned that raising people’s anxieties unnecessarily is making the situation worse, because they are chasing for the return of their passport in a shorter period than normal? What is her advice to people in those circumstances?
Mrs May
My hon. Friend is right. When I was at the passport office in Peterborough, staff told me that a number of people, on hearing the publicity, had been contacting them about what was happening. These were people who would be getting their passports within the time frame, but their anxieties had been raised by what they had been hearing about the Passport Office. As I said, we must be clear that while some people have not been getting their passports within the normal time frame and while some people have been having difficulties in relation to their travel—we have been taking steps to alleviate that, as I announced last week—the vast majority are still receiving their passports within the three-week period. It is important that we provide that reassurance to people.
Before I deal with some of the Opposition’s claims about what is behind the surge in demand for passport applications, I should emphasise that it is clear that HMPO’s modelling failed, and we will need to address that. Likewise, there will undoubtedly be measures that we will need to take to improve the productivity and efficiency of the organisation in future. I have already said that I am considering removing HMPO’s agency status so that it can be made directly accountable to Ministers. I want to correct some of the claims that have been made in the past week or so. First, it is not true that this happened as a direct result of the decision to move the processing of overseas passport applications to the UK. HMPO and the Foreign and Commonwealth Office estimated that demand for overseas passport applications would be between 350,000 and 400,000 per year. Coincidentally, the surge in demand for passports represents about 350,000 more applications than last year. The vast majority of the surge is caused by domestic applications.
Secondly, it is not true that the delay in processing applications was caused by staff reductions. In fact, over the past couple of years, staff numbers in HMPO have risen, not fallen. On 31 March this year, HMPO had 3,444 full-time equivalent staff, up from 3,260 in 2013 and 3,104 in 2012.
Yvette Cooper
Of the 350,000 to 400,000 additional passports applied for in the past six months, what proportion is from overseas residents?
Mrs May
I will get the exact figure checked and give it to the right hon. Lady.
The Opposition have repeatedly compared current staffing levels with those in 2010 but, as they well know, HMPO was not just a passport office in 2010. It was called the Identity and Passport Service because of the previous Government’s plan to maintain an identity database and introduce identity cards. One of the first things this Government did in 2010 was scrap ID cards and destroy the identity database. The Opposition know therefore that their comparison with 2010 does not stand up to scrutiny.
Thirdly, it is not true that the delays have been caused by the decision to close certain premises.
John McDonnell
Will the Home Secretary be absolutely clear about how many of those staff were employed on ID work?
Mrs May
The hon. Gentleman has been ploughing this furrow for some considerable time. He knows full well that, as a result of doing away with the ID card scheme and the identity database, it was possible to take action both in relation to staff numbers and to the closure of certain premises. The Opposition consistently raise that issue. They say that the delays have been caused by the decision to close certain premises. Those measures were taken because HMPO had too much office space after we scrapped ID cards. The Newport passport office continues to operate as a customer support centre and to offer face-to-face passport application services for premium and fast-track customers. It has 150 full-time equivalent posts.
Paul Flynn
Sadly, the Newport office is closed. It is no longer a fully fledged office. It does not have the ability to deal with postal applications. In this crisis, hundreds of people have been forced to go to Liverpool to get their passports. We have half a passport office in Newport, which is a disgrace, as Wales deserves at least one fully fledged passport office.
Mrs May
Obviously, I am aware of the hon. Gentleman’s very particular constituency interest in this issue, but he does make the statement, as others do, that the Newport passport office has closed. The Newport office continues to operate as a customer support centre with 150 full-time equivalent posts.
I also want to address the allegations about a backlog and this issue about the figures. It is usual during peak periods for HMPO to operate with high numbers of passport applications in the system at any one time. This is normal work in progress. There can be 350,000 to 400,000 applications being processed at any given time. The overwhelming majority are dealt with within the three-week service standard.
As things stand, HMPO is receiving up to 150,000 domestic applications each week, and around 9,000 overseas applications. Around 480,000 applications are currently being dealt with, compared with 350,000 to 450,000 in normal circumstances. The figure will vary from week to week depending on passports issued, applications withdrawn and applications received. I should be clear about the figures. The right hon. Member for Normanton, Pontefract and Castleford said that there was a backlog of hundreds of thousands, but there is no backlog of 480,000 cases. That number represents the total number of cases in HMPO’s system at present.
As the Prime Minister told the House last week, there is a number of straightforward cases that would ordinarily have been processed within the three-week service time that are not being processed quickly enough. That number, as of the beginning of this week, is approximately 50,000.
Mr Iain McKenzie (Inverclyde) (Lab)
Although the changes to the passport process are appreciated and welcomed, I must point out that in Scotland the holiday period comes earlier. For my constituents, the traditional holiday period starts at the beginning of July, so they have been through the turmoil. Will the Home Secretary reimburse them for the extra money they have had to pay out to get their passports?
Mrs May
I am well aware of the holiday period in Scotland. I have spoken to the manager of the passport office in Glasgow, and he told me about the arrangements that have been put in place to ensure that the office is dealing with the increased number of applications. For example, extra appointments are available for people who wish to bring in their applications in person.
Mr McKenzie
Will the Home Secretary then explain why many of my constituents are being asked to travel to Liverpool to pick up passports?
Mrs May
The Glasgow office is making every effort to ensure that people’s passports are being dealt with in time. It is the case that sometimes passport applications are being dealt with by other offices, but that is only when those offices have some flexibility within their system to be able to deal with those cases. This is about trying to ensure that we are dealing with the applications so that people get their passports. I am sure that that is exactly what hon. Members of this House would expect the Passport Office to do.
Her Majesty’s Passport Office has issued 3.3 million passports in the first five months of this year, compared with 2.95 million in the same period last year.[Official Report, 7 July 2014, Vol. 584, c. 2MC.] That is an unprecedented surge, but striving to meet customers’ expectations is vital even during busy periods. As I made clear last week, in the longer term the answer is to ensure that HMPO is running as efficiently and effectively as possible, and that it is as accountable as possible. As I told the House last week, I have asked the Home Office’s permanent secretary, Mark Sedwill, to conduct two reviews. The first will ensure that HMPO works as efficiently as possible, with better processes, better customer service and better outcomes. As part of that review, the head of Home Office Science will be reviewing HMPO’s forecasting model.
Mrs May
I am coming close to the end of my speech.
Mark Sedwill will also be reviewing HMPO’s agency status and looking at whether HMPO should be brought back into the Home Office, reporting directly to Ministers in line with other parts of the immigration system since the abolition of the UK Border Agency.
Passports are important security documents, but they are also the important means by which people live their lives. Likewise, the numbers we have talked about today are not just statistics but people who want to know that they will get their passports in time for their holidays and for other pressing travel plans. As I said, a number of people are waiting too long for their passport applications to be processed.
Yvette Cooper
I thank the Home Secretary for giving way; she has been very generous. She obviously has not been able to get the precise figure that I asked for before she sits down. I hope that the Minister for Security and Immigration will be able to get that before he stands up. As I understand it, she said that the Passport Office is experiencing 150,000 domestic applications and 9,000 overseas applications. Given the figures that she has also given us about the 2.95 million last year and the 3.3 million this year, those figures suggest that the overseas applications account for at least half the increase in applications that we have seen. Can she say whether that is the case, and will she take one final opportunity to tell us whether she will refund the extra fees that people have paid in order to get their passports on time? They have already paid the fee. Will she refund it?
Mrs May
Of the 3.3 million figure, about 6% are overseas applications. That is why I said what I did about the surge that has been coming through.
As I said at the beginning of my speech, a number of people are waiting too long for their passport applications to be processed. To anybody who is unable to travel because of delays caused by HMPO, the Government are sorry. It is important to remember that the vast majority of people—
Yvette Cooper
The Home Secretary said that the figure had gone up from 2.95 million to 3.3 million. That is about a 10% increase. She has now said that 6% of that was overseas applications. They were not happening in previous years. Therefore, there has been only a 4% increase in domestic applications. Can she confirm those figures?
Mrs May
The right hon. Lady is wrong on that, which is why I suggested that it is perhaps better if I set out the figures to her in writing so that she is absolutely clear about them, rather than trying to make back of the envelope calculations in the Chamber.
It is important to remember that the vast majority of people are still receiving their passports within the expected three weeks, but the Government are putting in place measures to make sure that HMPO can process passport applications without the delays we have seen. HMPO staff are working tirelessly. The pinch points are being addressed, more staff are being trained and brought on board, and the measures I announced to the House last week are being implemented. More passports are being issued, and people who need to travel urgently can have their application fast-tracked without charge if their application has been with the Passport Office for longer than three weeks.
We are not going to be able to wish this problem away or fix everything overnight, but the measures that the Government are taking mean that HMPO can get to grips with its work load, meet the demand that it is facing and make sure that the public get the service they deserve. That is why the House should vote against the Opposition’s motion and vote with the Government today.
Sir Gerald Kaufman (Manchester, Gorton) (Lab)
On a point of order, Madam Deputy Speaker. This is a strictly time-limited debate. The speeches of the two Front-Bench spokesmen have taken between them an hour and 26 minutes, and one reason for that is the acceptance of intervention after intervention after intervention from Members, many of whom have left the Chamber without bothering to listen to the rest of the debate. The consequence of that is that the rest of us have only six minutes, in which it is impossible to develop any kind of coherent or articulate argument. When will this be put right?
The Minister for Security and Immigration (James Brokenshire)
May I say at the outset that I understand entirely why so many right hon. and hon. Members across the House have sought to bring to Ministers’ attention a number of individual cases? That is precisely what Members of Parliament are for—to represent their constituents. I understand why they have sought to use this debate to do that. This debate has underlined the work of the Passport Office in seeking to respond to and address the concerns that have been flagged. Like other right hon. and hon. Members, I pay tribute to the hard work, dedication and professionalism of HMPO staff who are working to process applications and respond to individual customer and MP inquiries. We recognise the need to service MPs’ individual requests. That is why, from the start of this week, the MP team was strengthened to ensure that a service is provided to deal with those individual cases.
I note the number of individual cases and circumstances that have been flagged. Sadly, in the time available, I will not be able to respond to each of them, but a careful note is being taken of a number of them. A note is also being taken of some of the points that have been made, for example on the courier services. I have heard that DX is working late evenings, but we will look at each case. We will also look at each point that has been flagged on individual countries.
I underline our commitment to focus on those individual circumstances that have been flagged, but I also underline the Home Secretary’s message. We apologise to anyone who has been affected by their passport not being delivered when expected through no fault of their own. I understand the concerns that have been flagged and the individual cases that have been raised. I understand the concerns of the right hon. Member for Manchester, Gorton (Sir Gerald Kaufman) and his desire to raise individual cases, but I say to him in careful terms that the tone and nature of his contribution did not fit the debate.
I should like to underline some of the individual actions we have taken to address the current high volume of passport applications. Her Majesty’s Passport Office issued 3.3 million passports in the first five months of the year, compared with 2.95 million in the same period last year.[Official Report, 7 July 2014, Vol. 584, c. 2MC.] We have had an additional 350,000 applications compared with last year, and the highest demand for passports in 12 years.
I stress to the right hon. Member for Delyn (Mr Hanson) that our actions have not just happened in recent weeks. Since January, HMPO has put in place measures to deal with the increase, and the vast majority of customers have received their passports on time and straightforward renewals of passports within the three-week period. I stress to him that the website advises:
“It should take 3 weeks to get the passport - use a different service if you need the passport urgently…It can take longer if more information is needed or your application hasn’t been filled out correctly.”
Mr Robinson
The Minister is correct that applications are roughly 10% up on last year—this is in my letter to him, as he will see when he gets round to replying—and that manpower was increased from January to May by 10%. Is not the point that, if we had all that planning, why has the crisis arisen? Is it not because of the decision to incorporate into that planning system the different volume of requirements for overseas applications?
James Brokenshire
We have had sustained demand and the demand has come earlier in the year than would normally be the case. Therefore, that increase and the period in which demand was sustained is an important factor. That is why HMPO has been operating seven days a week since March and why passports are delivered within 24 hours by couriers.
Some 250 staff were moved from back-office roles to the front line, and an additional 200 people will soon be supporting front-line operation. The focus has been given to getting passport applications turned round. I also stress that 650 extra staff are working on the customer helpline—an increase to 1,000. We understand people’s anxieties and action has been taken.
As the Home Secretary has said, we are ensuring that those who need to travel in the next seven days whose applications have been outstanding for more than three weeks through no—[Interruption.]
Madam Deputy Speaker (Mrs Eleanor Laing)
Order. I hesitate to interrupt the Minister, but Members who have come into the Chamber who have not been here for the debate should not be talking through his speech.
James Brokenshire
Thank you, Madam Deputy Speaker.
To confirm, we have taken action on those needing to travel within the next seven days whose applications have been outstanding for more than three weeks through no fault of their own. They will have their applications fast-tracked without charge.
We have introduced processes overseas for those wishing to renew their passports to travel to the UK. Customers can apply for an extension to their existing passports at consular offices overseas. Overseas posts have been provided with stamps and customers are booking appointments for this service. The Foreign and Commonwealth Office is now issuing emergency travel documents for children who need to travel to the UK.
Staff at HMPO are working hard to process passport applications. Again, I underline the Home Secretary’s thanks to them for their dedication at this time. To give a sense of the scale and nature of the work being undertaken, let me give some numbers to put the issue into context. Almost 160,000 passports were issued in the past week
Keith Vaz
I appreciate that he was not the Immigration Minister when the decision to close the overseas posts were made, nor was he the Minister earlier this year. However, when was he told personally by Mr Pugh that there would be a problem with the number of applications and does he still have confidence in the chief executive of the agency?
James Brokenshire
The Chair of the Select Committee took evidence yesterday from Paul Pugh, who was right to say that his focus is on dealing with the issues at hand—the increases in demand and some of the points that have been flagged up to the House this afternoon. Obviously Ministers receive regular updates from HMPO, which indicated that additional measures were being put in place to deal with demand.
As the right hon. Gentleman will know, HMPO’s performance figures up to May show that 97% of straightforward applications were dealt with within three weeks and 99% within four weeks. When it comes to claims of a backlog, it is important to note that there are approximately 480,000 active applications currently being processed. It is not unusual during peak periods for HMPO to operate with high numbers of applications in the system at any one time, with this year seeing the highest level for 12 years—as I have indicated, some of the inflow and outflow gives a sense of that. HMPO is a fast-moving, demand-led business. It receives up to 150,000 domestic applications and around 9,000 overseas applications in any given week. Those applications are necessarily at different stages of the examination process, on what we might describe as a production line, and they have to be scrutinised carefully, for the reasons that have been underlined—security and to ensure that the gold standard of the British passport is maintained.
Hon. Members raised the issue of the Newport passport office, which continues to operate as a customer service centre, offering face-to-face passport applications for premium and fast-track customers, with 150 full-time equivalent posts.
James Brokenshire
I am conscious of time.
In Scotland, extra resources have been put in place to focus on ensuring that people receive their passports in good time, recognising the earlier school holidays. To address the point made earlier, we are also in close contact with the Glasgow office on the availability of individual appointments. On the staffing point, I again underline what the Home Secretary said—and, indeed, the point my hon. Friend the Member for Northampton North (Michael Ellis) made—about the increase in numbers since 2012. We now have 3,444 full-time equivalent staff.
However, we recognise how important passports are, as well as securing people’s renewals in as short a time as possible. Passports are not just dry official documents; they are the key to eagerly anticipated holidays and facilitating international business travel. We recognise the need to review what has happened, which is why it is right that the Home Secretary has commissioned the reviews that she has. On the overseas transfer, that change was made to ensure greater scrutiny and security, ensuring that the gold standard of the British passport is maintained and securing greater continuity of service between all the different parts of the service.
James Brokenshire
I know that Members have flagged up individual cases involving passports from overseas. These applications take longer and require additional scrutiny. That is why we have to be careful to ensure that those principles are maintained.
James Brokenshire
I believe I have only a few seconds left.
I would like to underline that we are committed to resolving this issue. We are monitoring it extremely carefully, with a focus on ensuring that performance at HMPO improves, that passport applications are processed efficiently and effectively and that urgent and compassionate cases are prioritised. I recognise the importance—
Mr Speaker
Order. I do not know what understandings there might be—I feel sure that they would have to be respected by the parties as a matter of integrity—but procedurally, there is no question of the Minister having only a few seconds left. He has relatively unlimited time if he wishes to avail himself of it. I call the Minister.
Pamela Nash
I sensed that the Minister was about to conclude his remarks, but two specific points from my speech have not been addressed. First, I asked about the circumstances when the date by which a passport is needed is not necessarily the date of travel—where there is a visa or electronic system for travel authorisation, for example—so will he advise the Passport Office to make it a priority to deal with that? Secondly, he mentioned interviews at Glasgow, but can he guarantee that Scottish people will be able to get such an interview at Glasgow where it is more suitable for them rather than having to travel elsewhere?
James Brokenshire
On the latter point, the Home Secretary has spoken to the head of operations at the Glasgow office. We are carefully monitoring the availability of appointments at the counter in all our offices, and we are specifically focused on Glasgow, given the understandable desire for people to get passports for their holidays. As for individual foreign cases, we have set out the guidance on the seven-day period for providing information on airline bookings and other details. I recognise the importance to each individual and each family of receiving their passports. That is why our focus remains on delivering a high-quality passport service for the benefit of the public. That is what this Government are committed to do and that is what we are focused on delivering.
Question put,