Peter Bedford

IPSA has a statutory responsibility to regulate and administor a transparent scheme of staffing and business costs for MPs. Those spending public money are responsible for a suitable audit trail which is why IPSA asks for, and reviews, evidence of spend. This review helps IPSA to ensure public funds are properly spent and accounted for, and that MPs have the support they need to perfom their parliamentary functions.

IPSA has developed a proportionate, risk-based approach to validating MPs' expenditure. In the last year, IPSA received approximately 137,500 requests for funding and 40% of these were checked by one of the validation officers, with the majority validated by system checks. The number of checks is increased for new MPs or if issues are identified with claims, such as unuasually high volume or lack of appropriate evidence. IPSA's approach has led to a reduction in the time it takes to reimburse MPs from an average of 8 days in 2020-21 to an average of 2.4 days year-to-date.

The Speaker's Committee for the Independent Parliamentary Standards Authority annualy scrutinises IPSA's main estimate and business plan, which include details of its performance against key performance indicators such as the timetaken to reimburse claims. IPSA's operating costs are published via their Annual Report and Accounts.

The Parliamentary Standards Act 2009 provides for IPSA to support MPs in carrying out their parliamentary functions. MPs are therefore required by IPSA to certify that their use of public funds was for the performance of their parliamentary functions, and that in incurring the expenditure they have complied with IPSA's statutory Scheme.

The Scheme is clear in stating that the following examples of activities are not considered parliamentary for the purposes of this Scheme, and are therefore not eligible for IPSA funding:

• attendance at political party conferences or meetings;
• work which is conducted for or at the behest of a political party;
• activities relating to reviews of parliamentary constituency boundaries;
• activities which could be construed as campaign expenditure within the scope of the Political Parties, Elections and Referendums Act 2000, or election expenses within the scope of the Representation of the People Act 1983;
• any other activities whose purpose is to give MPs a campaigning advantage in general elections and referendums;
• work relating to delegations to an international assembly;
• or work relating to the performance of ministerial functions

This is not an exhaustive list, and IPSA will assess each item of expenditure on a case-by-case basis, reviewing evidence to ensure that costs relate to the parliamentary functions of the MP and not to personal, party political, campaigning, or other outside organisational activity.

The Speaker’s Committee for the Independent Parliamentary Standards Authority annually scrutinises IPSA’s main estimate and business plan. This has included regular consideration of the effectiveness of IPSA Online, the system used in the processing and administration of MPs’ business costs, and plans for its improvement.

The Independent Parliamentary Standards Authority (IPSA) is accountable to the Speaker’s Committee for the Independent Parliamentary Standards Authority (SCIPSA). SCIPSA has oversight of IPSA’s governance arrangements and its stewardship of its resources. SCIPSA is a statutory body whose role is defined by the Parliamentary Standards Act 2009, as amended by the Constitutional Reform and Governance Act 2010.

The 2009 Act specifies the composition and powers of IPSA’s governing body, its board. IPSA’s board sets out the strategic vision for IPSA and approves its corporate plan and annual report and accounts, reviews the performance of the organisation, holds the executive to account and is responsible for determining schemes of MPs’ pay, pensions and business costs. The Board is statutorily responsible for the decisions about the regulation of MPs’ pay, pensions and business costs and therefore has collective responsibility for those decisions.

IPSA's board publishes minutes of all its meetings, consults widely on proposals for remuneration and Scheme rules, and is required to be transparent in its use of public funds by virtue of the 2009 Act.

As part of its statutory functions, the Speaker’s Committee reviews IPSA's annual estimates of the resources IPSA needs and must ensure these are consistent with the efficient and cost-effective discharge of IPSA's functions, before an estimate is laid before the House. The Committee takes into account any advice received from the Treasury as part of this process. If the Committee does not consider an estimate meets this test, then it has the power to seek modification of an estimate, in which case it must report its reasons for doing so to the House.

At several points throughout the year SCIPSA meets IPSA to assess its performance, running costs and effectiveness in handling MPs’ staffing and business costs. The Committee last met IPSA in a public session on 22 January. A transcript of that session is available on the Committee’s website:

https://committees.parliament.uk/oralevidence/15257/pdf/

The Committee is expected to hold its next meeting with IPSA on 11 March to consider its draft main estimate for 2025/26. This will be a public meeting and a recording of the session will be made available on Parliament Live. Later in the year the Committee will consider IPSA’s Annual Report and Accounts for 2024/25 at which point it will assess IPSA’s latest results against its performance indicators.

In addition, the Speaker’s Committee has a statutory function to consider the Speaker’s selection, on the basis of fair and open competition, of IPSA’s board members. IPSA’s Chair is supported by four Board members, all of whom are appointed by SCIPSA. They are made up of a former MP, a statutory auditor, a former holder of high judicial office, and one other.

In 2010, lay members were added to the Committee. The role of the lay member is to help promote greater transparency and independence in the Speaker’s Committee’s operations and to help support oversight of IPSA’s governance arrangements.

IPSA does not record data on the proportion of employee work-time spent working from home versus the office. IPSA changed its policy in 2020 to recruit nationwide to ensure its employees have a local understanding of the constituencies MPs serve. It operates a flexible hybrid working policy where staff will work from home, IPSA's office, or the House, attending engagements that need a physical presence.

We measure performance based on outcomes and delivery rather than presence in the office. IPSA's performance has improved significantly since 2020, as recognised by SCIPSA.

IPSA has a statutory duty to support MPs in their parliamentary duties efficiently and cost effectively. As a proporation of IPSA's overall funding, operating costs have remained within 5% of its total budget.

For 2018-19, IPSA's resourcing was subsequently recognised to be inadequate. The corporate plan for 2021-24 saw the introduction of IPSA's transformation programme which included resourcing IPSA effectively to address the issues MPs and their staff were experiencing.

The feedback from MPs and their staff, and the year-on-year KPI data IPSA provides to SCIPSA, is evidence of increased efficiency and effectiveness. IPSA presents its fully-costed plans, including those relating to its own operating costs, for SCIPSA's review, challenge and approval annually.

As with other public bodies, IPSA's Annual Report and Accounts provides information on special payments made each financial year, which can include the costs of employee settlement agreements. In line with IPSA's statutory responsibility to protect personal data, I can inform the Member that there were two such agreements made between 2020 and 2024 totalling £106,870.

The Speaker’s Committee for the Independent Parliamentary Standards Authority (SCIPSA) is a statutory Committee established under the Parliamentary Standards Act 2009. The Committee’s functions are set out in that Act. The Independent Parliamentary Standards Authority (IPSA) was also created by 2009 Act, as a statutorily independent body.

Each year the Speaker's Committee reviews IPSA’s annual estimate of the resources it needs to discharge its functions. SCIPSA is required by statute to ensure that the estimate is consistent with the efficient and cost-effective discharge of IPSA’s functions. The Committee carries out public scrutiny of the estimate prior to it being laid before the House of Commons by the Speaker.

IPSA’s accounts are audited annually by the National Audit Office (NAO) and are presented to Parliament. The NAO audit includes consideration of value for money of both IPSA’s spend and MPs’ spend which IPSA oversees. IPSA is also subject to a rigorous internal audit programme overseen by its own Audit, Risk, and Assurance Committee.

As part of its work, SCIPSA also reviews IPSA’s performance against its Business Plan and has noted significant improvements in its performance in recent years. SCIPSA is planning to hold a public session with IPSA early in the new year and a further session in March 2025.

The Speaker’s Committee for the Independent Parliamentary Standards Authority (SCIPSA) is a statutory Committee established under the Parliamentary Standards Act 2009. The Committee’s functions are set out in that Act. The Independent Parliamentary Standards Authority (IPSA) was also created by 2009 Act, as a statutorily independent body.

Each year the Speaker's Committee reviews IPSA’s annual estimate of the resources it needs to discharge its functions. SCIPSA is required by statute to ensure that the estimate is consistent with the efficient and cost-effective discharge of IPSA’s functions. The Committee carries out public scrutiny of the estimate prior to it being laid before the House of Commons by the Speaker.

IPSA’s accounts are audited annually by the National Audit Office (NAO) and are presented to Parliament. The NAO audit includes consideration of value for money of both IPSA’s spend and MPs’ spend which IPSA oversees. IPSA is also subject to a rigorous internal audit programme overseen by its own Audit, Risk, and Assurance Committee.

As part of its work, SCIPSA also reviews IPSA’s performance against its Business Plan and has noted significant improvements in its performance in recent years. SCIPSA is planning to hold a public session with IPSA early in the new year and a further session in March 2025.

Departments have delegated responsibility for managing poor performance.

Information on how many civil servants in departments have had their contracts of employment terminated for poor performance is therefore not available centrally.

With apologies to the Hon. member, a response has now been issued.

In October 2024, Heads of Departments across government announced that guidance on office attendance will remain in place, with most civil servants expected to spend at least 60% of their time at a Government building or on official business, such as visiting stakeholders. Senior managers will continue to be expected to be in the office more than 60% of the time. This is the same expectation on office attendance as was introduced under the previous administration.

The approach will allow teams and departments to maximise the benefits of hybrid working and getting the best from being together.

Any assessment of moving the Civil Service Pension Scheme, or any other Public Service Pension Scheme, to a defined contribution model is the responsibility of HM Treasury. The Cabinet Office has responsibility for the Civil Service Pension Scheme only in respect of changing scheme rules to align with or ensure legal compliance with HM Treasury policy.

The review of all arms length bodies is ongoing. Further information, including on savings, will be announced in due course.

The Civil Service Equality Diversity and Inclusion Expenditure Guidance was issued on the 14th May 2024. The Cabinet Office complies with the guidance.

The Cabinet Office has not undertaken an estimate of the impact of abolishing diversity, equity and inclusion roles in the department on annual staff costs.

The Prime Minister has set out his ambition to deliver long-term, impactful changes to reshape the British state and the Government is taking forward a number of measures to deliver greater efficiency and transformation in the Civil Service. Each department will take a decision on its individual size and shape as per the financial settlement it agrees with HMT in the Spending Review, due for conclusion in June 2025.

Central data on Civil Service Headquarters (HQ) occupancy is collected and published quarterly on GOV.UK for all HQ buildings of Whitehall Departments, Office for Scotland, Office for Wales and Northern Ireland Office. The latest data for the period October to December 2024 can be found here: https://www.gov.uk/government/publications/civil-service-hq-occupancy-data.

The information requested falls under the remit of the UK Statistics Authority.

A response to the Hon gentleman’s Parliamentary Question of 11th February is attached.

The information requested falls under the remit of the UK Statistics Authority.

A response to the hon. Member’s Parliamentary Question of 11th February is attached.

The information requested falls under the remit of the UK Statistics Authority.

A response to the Hon gentleman’s Parliamentary Question of 6th February is attached.

The information requested falls under the remit of the UK Statistics Authority.

A response to the Hon gentleman’s Parliamentary Question of 6th February is attached.

Full information on the use of settlement agreements is held by individual departments.

This government is committed to ensuring departments consider overall value for money in resourcing decisions.

To this end it has introduced a 2% target for reduction to administration budgets in financial years 2024-25 and 2025-26 and a stop to all non-essential spending on consultancy, with an aim to halve spending in future years.

As set out in the Budget, the government has committed to developing a long-term strategic plan for a more efficient and effective Civil Service, including bold options to improve skills, harness digital technology and drive better outcomes for public services.

Decisions relating to the size and cost of the Civil Service workforce will be considered as part of the Spending Review process. HM Treasury and the Cabinet Office will work closely with departments to develop plans that achieve the government’s reform objectives for the Civil Service.

The information requested falls under the remit of the UK Statistics Authority.

A response to the Hon Gentleman’s Parliamentary Question of 4 October 2024 is attached.

The Cabinet Office does not hold actual outturn salary cost information for all Civil Service departments and organisations since 2010.

However, estimated nominal Civil Service salary costs have previously been calculated for the years 2010 to 2024. These are provided in Table 1 below.

Table 1

Source: Civil Service Statistics

Figures are based on Civil Service salaries as at 31st March in each year, and have been adjusted for missing values. They have not been adjusted for inflation (i.e. they are nominal values).

The Growth Duty Performance Framework was introduced by the last government on 16 May 2024, and was launched as a voluntary process for regulators to self-report in relation to how they are delivering economic growth. Being voluntary, there was not a requirement for adherence.

The current government set out an extensive Action Plan in March this year, including: a list of key regulator pledges delivering tangible impacts on growth; a strengthened model of accountability and formalised performance reviews; and regulators publishing clear targets for processing authorisations.

On Monday 21 October, the Government published a comprehensive package of analysis on the impact of the Employment Rights Bill [Employment Rights Bill: impact assessments - GOV.UK].

The majority of employees will benefit from new protections in the Bill. However, our assessment finds that workers in the low-paying sectors like hospitality, including public houses, will benefit the most from the Bill.

The Bill will also deliver wider benefits for the business environment by improving wellbeing, incentivising higher productivity, and creating a more level playing field for good employers. This could have a positive knock-on impact on productivity and growth.