Absent Voting (Elections in Scotland and Wales) Bill

Patricia Ferguson Excerpts

2nd reading
Friday 17th January 2025 Commons Chamber

[Patricia Ferguson (Glasgow West) (Lab)]

I thank my hon. Friend the Member for Edinburgh North and Leith (Tracy Gilbert) for bringing forward this important piece of Member’s legislation. Having taken a Members’ Bill through the Scottish Parliament a number of years ago, I know how daunting and time-consuming the process is, so I am very grateful to all colleagues who have tabled Bills, allowing us to debate so many important subjects.

With turnout at elections dropping across the country, it is important that we as legislators do everything we can to encourage and facilitate voters. We all have a role to play, whether that is speaking to young people in our constituencies about the importance of their vote and their democratic rights being respected, or bringing forward legislation that makes the process easier for all. We have to take those responsibilities seriously—in fact, to grasp them with both hands.

Postal and proxy votes are a vital component of our elections, as they make voting possible for voters who are perhaps ill or on holiday, or whose working hours make it difficult to get to a polling station. As we have heard, since October 2023, the online absent voter application service has been available to voters who wish to vote by post and wish to apply online. The option to apply using a paper form is, of course, still available to anyone who wishes to use it.

[Paula Barker (Liverpool Wavertree) (Lab)]

I also thank my hon. Friend the Member for Edinburgh North and Leith (Tracy Gilbert) for bringing this Bill before the House. Does my hon. Friend the Member for Glasgow West (Patricia Ferguson) agree that the online service provides a vital resource for people with accessibility requirements—for those who are perhaps blind or partially sighted?

[Patricia Ferguson]

I absolutely agree with my hon. Friend. That is something I am particularly aware of in my constituency, which—as I will talk more about later on—has an ageing demographic. The online service is vital.

The option to apply by post is available for UK parliamentary elections and for police and fire commissioner elections in England and Wales. Voters in England can also use the service to apply for postal or proxy votes in local elections, but voters in Scotland and Wales currently have more limited options, as a paper form is still required for absent voting applications for a devolved Parliament or local election. The Bill will remove that restriction for voters in Scotland and Wales, and will also make the conduct of elections possibly cheaper and certainly more manageable for electoral administrators.

In Scotland, we use three different voting systems, which in and of itself can be complicating for voters. We ask them to vote by first past the post for elections to this place; we ask them to vote using the additional member system for elections to the Scottish Parliament; and we ask them to vote by single transferable vote for local authority elections. In spite of the fact that some of those methods have been in place since 1999, I have encountered voters over the piece who still find that confusing, so anything we can do to take away any complexity or complication from the process of voting must be very welcome.

The Bill is also respectful of the devolution settlement —something that is very important to me as a former Minister for Parliament in the Scottish Government. This Bill seeks to give the power to enact those parts of the system that are devolved to the Scottish and Welsh Governments, but importantly, it also allows enough time for the process to be introduced in time for the next round of Scottish and Welsh parliamentary elections in 2026.

[Euan Stainbank (Falkirk) (Lab)]

rose—

[Graeme Downie]

rose—

[Patricia Ferguson]

I give way.

[Euan Stainbank]

Does my hon. Friend share my concern that many young voters—especially first-time voters—at the most recent election in 2024 will believe that they have already signed up for a postal or proxy vote, and that this Bill will be the first step in allowing people to permanently register for all elections in Scotland and Wales online?

[Patricia Ferguson]

I thank my hon. Friend for that intervention—I was rather spoilt for choice. I absolutely agree: young people will think that. Young people are particularly used to signing up online and think that once they have done something online, it is probably there in perpetuity. In most cases, they are correct; in this, they are not. The Bill will help to resolve that issue.

I mentioned that we are going to have Scottish Parliament and Welsh parliamentary elections in 2026, but in Scotland, those elections will be quickly followed by local authority elections in 2027, so it is very important that the Bill is enacted in time for those elections to use this new system. This is a crucial step towards ensuring a consistent and straightforward voting process for people in Scotland and Wales.

[Graeme Downie]

I thank my hon. Friend for giving way—and other Members for not asking her to give way at the same time. During the most recent general election campaign, an awful lot of time was spent explaining to voters exactly which elections they were signed up for, which ones they had postal votes for, where they had to sign up again, whether that could be done online, which confirmation they had to wait for and various other things. That caused extra complexity for returning officers and deputy returning officers in Fife, where there were many conversations, wasting a lot of time for candidates of all parties, to ensure that we all understood the process. Does she agree that this will make the process much simpler for everyone?

[Patricia Ferguson]

I agree that this will make it simpler. I think back to a number of conversations I heard or had on the doorstep on the issue. I thought I had begun to get my head around the situation, but I then heard colleagues who were knocking doors with me trying to explain it to citizens on the doorstep, and it became clear to me that perhaps I had not explained it properly to them. We all have a role to play, and anything we can do to make this process more obvious, more accessible and simpler will be very helpful.

I know from last year’s general election, Deputy Presiding Officer—sorry, Madam Deputy Speaker; old habits die hard—how important postal and proxy votes are to voters in my communities of Glasgow West, which had the largest number of registered postal voters in the city of Glasgow. As I said earlier, that perhaps reflects the ageing demographic in parts of my constituency. Voters should never be hindered in casting their vote by an overly complicated system, and this Bill is a major step forward in reducing that complexity. It is vital that every eligible voter has easy access to the democratic process, and this Bill will help to achieve that.

I was first elected in 1999 to another Parliament, and over the years I have worked with many returning officers and seen for myself the work that they and their staff do, year in, year out. Even when there are not elections on, they are preparing, and ensuring that electoral registers are up to date and the processes for postal and proxy votes are in place. I thank all the returning officers I have worked with over the years and their staff for everything they do to make the process as efficient as possible. Hopefully, today, with the help of my hon. Friend the Member for Edinburgh North and Leith and her Bill, we will help them to make that process even better.

--- Later in debate ---

[Martin Rhodes]

I certainly agree that it is important to see the Scottish Government and the United Kingdom Government working together.

[Patricia Ferguson]

On that point, is my hon. Friend as saddened and surprised as I am to see not a single SNP Member here? It strikes me that if they claim to be Scotland’s party, they need to be here to talk about legislation that affects Scotland.

[Martin Rhodes]

My hon. Friend asks whether I am saddened and surprised; I am saddened.

It is important that while we make it easier to apply online for postal and proxy votes, we do not take away any ability to apply via paper, and I welcome the fact that the legislation does not do that. Many do not have access to digital means of applying, so it is welcome that the Bill creates additional ability to apply.

--- Later in debate ---

[Ruth Cadbury]

That is absolutely right. We must listen to older voters’ needs. Some are digitally excluded, which is why it is always a good idea to have paper copies of the form to give them, and to tell them what they need to do to get that application off. Others are not digitally excluded and, like my mother, have smartphones and do more and more things online. One thing that we have been doing, as I am sure have many colleagues, is having a QR code to hand, so that voters can put their phone over the QR code, which immediately opens up the form. Then, we say, “Goodbye and thank you very much”—we obviously do not have anything to do with their completion of the form. That makes it easier.

The problem with handing over a form or saying, “I suggest you go on the Government website,” is that, with the best will in the world, many people really do want to apply for a postal vote but life gets in the way, as it does for us all. Applying is not the most important thing when, say, the baby is crying, dinner is about to burn, or someone is late for work. We have found in England that the easier the technology, the more people apply for postal votes. As I have just said, if they have applied for and got that postal vote, they are more likely to use it. A lot of what I am saying also applies to proxy votes.

[Patricia Ferguson]

It was said earlier that the fact that last year’s general election occurred during the Scottish school holidays meant that, in the chaos and confusion that happens in most households preparing to go on holiday, voting fell off the agenda for a lot of people who had perhaps thought about applying for a postal vote but not got around to doing it. Does my hon. Friend agree that, were another election like that to be called, the opportunity to do that chore by post might make a difference to a lot of people?

[Ruth Cadbury]

We were all aware and deeply conscious of how many Scottish voters were disadvantaged in the July 2024 election. As Scottish summer holidays start some weeks earlier than in England, many Scottish voters were disenfranchised. The Bill in itself will not change that, but like a broken record, I go back to the point that the easier we make applying for postal and proxy votes, the more people will do it, not when an election is imminent but at some point well before that. Then they will not be disenfranchised.

The Bill will make life a lot easier for electoral registration officers in Wales and Scotland, who have a terrible time dealing with two different sets of elections. Scottish and Welsh voters are able to apply for general election votes in the same way as English voters, but for some reason—I am happy to be corrected if I am wrong—a different application form is needed for the different levels of election, such as the Scottish Parliament election versus the UK general election.