Electoral Registration and Administration Bill

Lord Jackson of Peterborough Excerpts

Wednesday 27th June 2012 Commons Chamber

[Mr Williams]

As my hon. Friend says, we must hear what he has to say on the subject first. His intervention is timely, as I am now moved to speculate on what he may say.

Schedule 4(6) adds to section 9A the words

“and for the purpose of securing that, so far as is reasonably practicable, persons who are entitled to be registered in a register (and no others) are registered in it”.

I know that the Government are content with that, feeling that it strengthens the responsibilities that EROs already have, but what risk, I ask my hon. Friend, does the change pose to the accuracy and completeness of the register? I feel that my amendment 35, which deletes the phrase

“so far as is reasonably practical”,

buttresses the obligation of EROs to secure persons who are entitled to be included in the register.

Let me reiterate to my hon. Friend the Member for Caerphilly—for he is my friend—that mine is a probing amendment, and that, as I said at the outset, I am seeking to clarify these matters for the benefit of those of us who have discussed their concerns with the Electoral Commission. Certainly there is no good reason to reduce the duty imposed on EROs, and, if anything—given the tone of our debate and the cross-party aspiration that has been expressed—we should be enhancing and strengthening it. I should be grateful if the Minister explained the reasoning behind the changes in the Bill, and how they would affect EROs’ current obligations.

It seems to me that the Bill in its current form has the potential to weaken the principle of maximising registration, which would undermine what the Government are attempting to do. I do not believe for a moment that that is their intention, but I look forward to hearing what the Minister has to say.

We have heard from other Members about the expectations that we have of EROs, and the performance standards that are used to assess their role. Let me refer again to the Electoral Commission’s report. Performance standard 3 refers to

“house-to-house enquiries to ensure that all eligible residents are registered.”

Although the Electoral Commission observed that progress had been made—

“the number of EROs who reported meeting or exceeding this standard increased between 2008 and 2010”—

eight EROs did not meet the standard. The commission stated that it had been able to contact them and remind them of their responsibility to “take all necessary steps”. It also stated that in 2011, for a range of reasons, it had heard anecdotal evidence suggesting that a greater number of EROs might not have met the standard in that year, and might not have taken “all necessary steps”. That prompted it to do some research. It contacted EROs and asked them whether they had carried out a personal canvass of all non-responders, and 58 replied citing budgetary restraints and rurality.

There is clearly continuing concern about house-to-house inquiries. The Electoral Commission is worried enough about the present set-up and the present wording of the legislation, but it fears that the position could worsen as a result of the new wording.

[Mr Stewart Jackson (Peterborough) (Con)]

It is obvious from the attendance in the Chamber that the issues we are discussing are hardly setting the heather alight, but they are nevertheless important in the context of the relationship between central and local government. I think that Members in all parts of the Committee agree that there has been substantial consultation on the Bill, and that many key stakeholders—not least the Electoral Commission—have had an opportunity to draw on real-life experience for their prognostications and recommendations. However, I think that the amendments tabled by the hon. Members for Caerphilly (Wayne David) and for Ceredigion (Mr Williams) risk changing a permissive, directional approach from the centre to the Electoral Commission vis-à-vis electoral returning officers to a much more oppressive approach, which would not take into consideration the differences that exist throughout the country in districts, boroughs and cities.

I think that had the Government not taken account of the experience of May 2010—for instance, the performance of EROs at polling stations and the administrative arrangements that caused difficulties in areas such as Sheffield and Hackney—it would have been fair to comment on their performance with regard to registration. However, the Bill does take account of that experience, not least in clause 17, which refers to the

“Inadequate performance of returning officer”.

One of the problems of being too prescriptive and draconian, and including in legislation what is effectively a direction to EROs, is that it fetters their discretion and allows central Government, through the Cabinet Office, to instruct them to do things that may not be appropriate in their areas. The data-matching projects are a good example. In my constituency, there were high levels of registration during our pilot project for the Electoral Commission because there was a very thorough door-to-door canvass. However, it should be borne in mind that the actual matching to the DWP and other databases was only 54% in Peterborough, and that it may be significantly higher in other parts of the country.

I think that it would be wrong to instruct electoral registration officers, who are typically chief executives or borough, city or district solicitors, that the fall-back position should be that they are not doing their job properly and not adhering to the existing legislation. The Bill in its present form recognises that it is imperative to maximise the number of people on the electoral register—and we all welcome that because we believe that it is important to democracy and future civic engagement—while also giving discretion to individuals at local level.

[Mr Love]

I have been listening very carefully to the hon. Gentleman’s argument. Is it not important for the Electoral Commission, which will carry out these functions, to be both an independent body and a great repository of expertise in these areas? If that were the case, it would take into account local circumstances, and it would not act in a draconian manner.

[Mr Jackson]

The hon. Gentleman makes a very fair point. I do not wish to cast aspersions on the Electoral Commission commissioners, but we are in danger of overlooking two key facts. One is that EROs are ultimately responsible to those who are locally elected to direct their work and to have oversight of their effectiveness in their role—the leader of the council, perhaps, or the cabinet or the appropriate committees. That explains the importance of clause 17. Secondly, as ever in politics and governance, if we do not attach a price tag, it is likely that we will not get the desired end.

The measures in these amendments would be resource-intensive and would impact directly on the other local authority budgets. Ultimately, it is for the local authorities, and EROs guided by elected members, to make the value judgments that they see fit in regard to registration. They will clearly want to perform as well as neighbouring boroughs, districts and cities, and their performance will be compared on a nationwide basis by the Electoral Commission. My objection to this aspect of these amendments is that it would be unnecessarily draconian for the legislation to direct in a catch-all way. The current system is right in this respect.

[Mr Love]

Does the hon. Gentleman accept that where the Electoral Commission feels an ERO has done the job effectively but is resource-constrained, it would be appropriate for the Electoral Commission and the ERO to refer that to the political leadership of their borough for proper discussion?

[Mr Jackson]

I agree, but there are existing checks and balances if the system does not work. I referred earlier to the situation in Sheffield, and in particular Sheffield, Hallam, the Deputy Prime Minister’s constituency. That was not just swept under the carpet. That was a very serious issue of people feeling they had not had the opportunity to take part in a vote and, as the hon. Gentleman will know, it resulted in a full, open, transparent inquiry by the Electoral Commission, and lessons have been learned. There is room for discretion within a permissive approach, but the amendments do not propose that.

I am always slightly wary of dismissing legislation that says, as schedule 4 does,

“so far as is reasonably practicable”.

That is the language of consensus, reality and pragmatism—the language of a practical approach. To disregard that and be overly-prescriptive would be a mistake. For that reason, if this amendment is pressed to a Division, I shall vote with the Government. I hope the Minister makes it clear that this amendment is unnecessary and the Bill’s current wording is appropriate.

[Mr Heath]

It is a pleasure to return to this Bill under your chairmanship, Mr Hoyle.

I am grateful to the hon. Member for Caerphilly (Wayne David) and my hon. Friend the Member for Ceredigion (Mr Williams) for their amendments and the manner in which they discussed them. However, the hon. Gentleman’s revealing that he intends to vote for his amendment irrespective of my response does not give me a great incentive to try to persuade him—but my hon. Friend has a more open mind, and I know will listen carefully to what I have to say.

--- Later in debate ---

[Mr Heath]

No, it would not. The steps that an ERO needs to take will be set out both in the guidance from the Electoral Commission and in the secondary legislation. Those steps will be a duty upon them; it will not be about doing this if they get round to it or if they feel it would be a good idea. There will be a basic level of steps that they must take. All we are doing with this “reasonably practicable” qualification is saying that, despite their best endeavours, EROs are not going to achieve a perfect register, because no one in any constituency in any country in the known world has ever produced a register that is absolutely accurate and perfect. However, EROs must do everything they can to make it is as near to that as possible by taking all reasonable steps.

[Mr Stewart Jackson]

The Minister is making a strong case. Is not the corollary of these amendments that, if we disregard the practicability of the efforts by the EROs to put this register together, compiling a register would be exactly the same, and would be seen as such, in Colchester, a constituency made up of one town in a compact urban area, as it would be in Orkney and Shetland, a constituency of many islands? It simply is not practical to regard the constituencies as being the same for the purposes of compiling a register.

[Mr Heath]

I am grateful to the hon. Gentleman. He sets out why we must avoid being too prescriptive: we want EROs to do a variety of different things in different places to achieve their objective.

The hon. Member for Edmonton (Mr Love) asked whether there is a minimum that is required. I can tell him that there is. Our draft regulations will set out what the EROs must do to encourage applications to register to vote. That will include, as a minimum, the sending of an invitation, of two reminders and of a canvasser to encourage an application. There is no question of our watering down the duty of EROs; we are simply recognising that even at the end of all that, because of the change in the way in which this section is constructed by the amendment of the original Act, EROs will not have a perfect register. However, they must have as near to a perfect system as possible for getting to the perfect register.

--- Later in debate ---

[Mr Heath]

I think that the hon. Gentleman agrees with that point.

May I just deal with the other two issues raised in the amendments? Amendment 37 deals with the reporting of suspicions that an individual had committed offences relating to electoral fraud when submitting either a registration or absent vote application. Again, nobody would quarrel with the purpose of that. Perhaps I should say the “purported purpose”, as we never know exactly what the purpose of the amendments tabled by the hon. Member for Caerphilly is because he does not provide an explanatory statement, unlike my hon. Friend the Member for Ceredigion. I accept that the purported purpose is a good one.

Let us be absolutely clear that there is a need for EROs to refer to the police any suspicions they have on registration and postal vote applications that they receive, and that is set out clearly in the guidance issued to them by the Electoral Commission. The hon. Member for Caerphilly will have looked at that, and he will know that paragraph 3.37 of the Electoral Commission’s “Managing electoral registration in Great Britain” guidance clearly states:

“Any issues concerning the integrity of the registration process should be reported”—

by the ERO—

“to the police immediately.”

In addition, the Electoral Commission has worked with the Association of Chief Police Officers to produce guidance for EROs, returning officers and police officers on identifying and responding to allegations of electoral fraud associated with the registration and postal voting process. In exercising powers under section 9A of the Political Parties, Elections and Referendums Act 2000, the Electoral Commission has also set out a specific performance standard on integrity—performance standard 4— which EROs need to meet on maintaining the integrity of registration and postal vote applications. In order to meet that performance standard, EROs are required to establish and maintain contact with their local police—a single point of contact—and ensure that any suspicions arising from registration and postal vote applications are reported to them immediately. EROs are already assessed on their compliance with that standard by the Electoral Commission, so putting in place this statutory requirement would be otiose in those circumstances. If the question is whether they are doing that, the Electoral Commission’s report is encouraging. EROs appear to be making significant progress in the completion of the integrity performance standard.

The figures in the report on the performance of electoral registration officers in 2011 show that 260 EROs, or 68%, met the standard, whereas 116, or 31%, performed above it. Those who are mathematically gifted will work out that 68 plus 31 is 99, which leaves only 1% of EROs—only four—who did not meet the standard. Why not? They did not provide sufficient documentation to the Electoral Commission about the work they had done—they had done it—to take matters forward with the police. The Electoral Commission has give a strong bill of health to the steps taken by EROs of their own volition and with the support of local authorities, as the hon. Member for Peterborough (Mr Jackson) said, to do the job with which they are entrusted and to report their suspicions.

[Mr Stewart Jackson]

I concur warmly with the Minister. My experience of living through Operation Hooper, which was the postal vote fraud investigation in Cambridgeshire arising from the June 2004 local and European elections, puts that sharply into perspective. It is important that there should be no perverse incentive that means that electoral registration officers do not take action because of the resource implications. Hooper cost the Cambridgeshire constabulary a huge amount of money, which has never been recouped by the constabulary or by the city of Peterborough, and the Minister should be mindful of that.

[Mr Heath]

I absolutely agree. There should be no constraint on dealing effectively with attempted or actual fraud in the electoral process. EROs should be confident not only that they have the capacity to act but that the police will engage with them. That is why the work between the Electoral Commission and ACPO is so important.