Data Protection Bill [ Lords ] (Second sitting) Debate
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Liam Byrne
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Data Protection Bill [ Lords ] (Second sitting)
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Victoria Atkins
It is a pleasure to serve under your chairmanship, Mr Hanson. I am pleased to introduce this group of amendments, which relate to data processing for safeguarding purposes. The amendments respond to an issue raised in an amendment tabled by Lord Stevenson on Report in the Lords in December. In response to that amendment, Lord Ashton made it clear that the Government are sympathetic to the points Lord Stevenson raised and undertook to consider the matter further. Amendments 85, 116 and 117 are the result of that consideration.
I am grateful to Lord Stevenson for raising this issue, and for his contribution to what is probably the most important new measure that we intend to introduce to the Data Protection Bill. The amendments will ensure that sensitive data can be processed without consent in certain circumstances for legitimate safeguarding activities that are in the substantial public interest. We have been working across government and with stakeholders in the voluntary and private sectors to ensure that the amendments are fit for purpose and cover the safeguarding activities expected of organisations responsible for children and vulnerable adults.
The Government recognise that statutory guidance and regulator expectations place moral, if not legal, obligations on certain organisations to ensure that measures are in place to safeguard children and vulnerable adults. Amendment 85 covers processing that is necessary for protecting children and vulnerable adults from neglect or physical or mental harm. This addresses the gap in relation to expectations on, for example, sports governing bodies.
The Government have produced cross-agency and cross-governmental guidance called “Working Together to Safeguard Children”, which rightly places the responsibility of safeguarding children on all relevant professionals who come into contact with children and families. For example, it creates an expectation that those volunteering at a local sports club will assess the needs of children and, importantly, will take action to protect them from abuse.
Amendment 85 permits the processing of sensitive personal data, which is necessary to safeguard children from physical, emotional, sexual and neglect-based abuse. Amendment 84 makes a consequential drafting change, while amendments 116 and 117 make an analogous change to the regimes in parts 3 and 4 of the Bill. This is aimed at putting beyond doubt a controller’s ability to safeguard children and people at risk.
I thought an example might help the Committee to understand why we place such an emphasis on the amendments. An example provided by a sports governing body is that a person may make an allegation or complaint about a volunteer that prompts an investigation. Such investigations can include witness statements, which reference sensitive personal data, including ethnicity, religious or philosophical beliefs, sexual orientation and health data.
In some instances, the incident may not reach a criminal standard. In those cases, the sports body may have no legal basis for keeping the data. Keeping a record allows sports bodies to monitor any escalation in conduct and to respond appropriately. Forcing an organisation to delete this data from its records could allow individuals that we would expect to be kept away from children to remain under the radar and potentially leave children at risk.
Amendment 86 deals with a related issue where processing health data is necessary to protect an individual’s economic wellbeing, where that individual has been identified as an individual at economic risk. UK banks have a number of regulatory obligations and expectations which are set out in the Financial Conduct Authority’s rules and guidance. In order to meet best practice standards in relation to safeguarding vulnerable customers, banks occasionally need to record health data without the consent of the data subject.
An example was given of a bank which was contacted by a family member who was alerting the bank to an elderly customer suffering from mental health problems who was drawing large sums of money each day from their bank account and giving it away to a young drug addict whom they had befriended. The bank blocked the account while the family sought power of attorney. Again, the amendment seeks to clarify the position and give legal certainty to banks and other organisations where that sort of scenario arises or where, for example, someone suffers from dementia and family members ask banks to take steps to protect that person’s financial wellbeing.
The unfortunate reality is that there still exists a great deal of uncertainty under current law about what personal data can be processed for safeguarding purposes. My brief of crime, vulnerability and safeguarding means that all too often—perhaps in the context of domestic abuse—agencies will gather, sadly, to conduct a domestic homicide review and discover that had certain pieces of information been shared more freely, perhaps more action could have been taken by the various agencies and adults and children could have been safeguarded.
These amendments are aimed at tackling these issues. We want to stop the practice whereby some organisations have withheld information from the police and other law enforcement agencies for fear of breaching data protection law and other organisations have been unclear as to whether consent to processing personal data is required in circumstances where consent would not be reasonable or appropriate. The amendments intend to address the uncertainty by providing relevant organisations with a specific processing condition for processing sensitive personal data for safeguarding purposes. I beg to move.
Liam Byrne (Birmingham, Hodge Hill) (Lab)
I rise to put on record my thanks to the Minister for listening carefully to my noble Friend Lord Stevenson. There was strong cross-party consensus on these common-sense reforms.
We all know that in our own constituencies there are extraordinary people doing extraordinary things in local groups. They are the life-blood of our communities. Many of them will be worried about the new obligations that come with the general data protection regulation and many of them will take a least-risk approach to meeting the new regulations. Putting in place some common safeguards to ensure that it is possible to keep data that allow us to spot important patterns of behaviour that can lead to appropriate investigations is very sensible and wise. These amendments will therefore be made with cross-party support.
Amendment 84 agreed to.
Amendments made: 85, in schedule 1, page 126, line 38, at end insert—
“Safeguarding of children and of individuals at risk
14A (1) This condition is met if—
(a) the processing is necessary for the purposes of—
(i) protecting an individual from neglect or physical, mental or emotional harm, or
(ii) protecting the physical, mental or emotional well-being of an individual,
(b) the individual is—
(i) aged under 18, or
(ii) aged 18 or over and at risk,
(c) the processing is carried out without the consent of the data subject for one of the reasons listed in sub-paragraph (2), and
(d) the processing is necessary for reasons of substantial public interest.
(2) The reasons mentioned in sub-paragraph (1)(c) are—
(a) in the circumstances, consent to the processing cannot be given by the data subject;
(b) in the circumstances, the controller cannot reasonably be expected to obtain the consent of the data subject to the processing;
(c) the processing must be carried out without the consent of the data subject because obtaining the consent of the data subject would prejudice the provision of the protection mentioned in sub-paragraph (1)(a).
(3) For the purposes of this paragraph, an individual aged 18 or over is “at risk” if the controller has reasonable cause to suspect that the individual—
(a) has needs for care and support,
(b) is experiencing, or at risk of, neglect or physical, mental or emotional harm, and
(c) as a result of those needs is unable to protect himself or herself against the neglect or harm or the risk of it.
(4) In sub-paragraph (1)(a), the reference to the protection of an individual or of the well-being of an individual includes both protection relating to a particular individual and protection relating to a type of individual.”
Part 2 of Schedule 1 describes types of processing of special categories of personal data which meet the requirement in Article 9(2)(g) of the GDPR (processing necessary for reasons of substantial public interest) for a basis in UK law (see Clause 10(3)). This amendment adds to Part 2 of Schedule 1 certain processing of personal data which is necessary for the protection of children or of adults at risk. See also Amendments 116 and 117.
Amendment 86, in schedule 1, page 126, line 38, at end insert—
“Safeguarding of economic well-being of certain individuals
14B (1) This condition is met if the processing—
(a) is necessary for the purposes of protecting the economic well-being of an individual at economic risk who is aged 18 or over,
(b) is of data concerning health,
(c) is carried out without the consent of the data subject for one of the reasons listed in sub-paragraph (2), and
(d) is necessary for reasons of substantial public interest.
(2) The reasons mentioned in sub-paragraph (1)(c) are—
(a) in the circumstances, consent to the processing cannot be given by the data subject;
(b) in the circumstances, the controller cannot reasonably be expected to obtain the consent of the data subject to the processing;
(c) the processing must be carried out without the consent of the data subject because obtaining the consent of the data subject would prejudice the provision of the protection mentioned in sub-paragraph (1)(a).
(3) In this paragraph, “individual at economic risk” means an individual who is less able to protect his or her economic well-being by reason of physical or mental injury, illness or disability.”—(Victoria Atkins.)
Part 2 of Schedule 1 describes types of processing of special categories of personal data which meet the requirement in Article 9(2)(g) of the GDPR (processing necessary for reasons of substantial public interest) for a basis in UK law (see Clause 10(3)). This amendment adds to Part 2 of Schedule 1 certain processing of personal data which is necessary to protect the economic well-being of adults who are less able to protect their economic well-being by reason of a physical or mental injury, illness or disability.
Louise Haigh (Sheffield, Heeley) (Lab)
I beg to move amendment 150, page 126, line 38, at end insert—
“Register of missing persons
14A This condition is met if the processing—
(a) is necessary for the establishment or maintenance of any register of missing persons, and
(b) is carried out in a manner which is consistent with any guidance which may be issued by the Secretary of State or by the Commissioner on the processing of data for the purposes of this paragraph.”
It is a pleasure to serve under your chairmanship, Mr Hanson. Amendment 150 seeks to provide a similar exemption to the one that the Minister has just laid out. As my right hon. Friend the Member for Birmingham, Hodge Hill said, we completely support the principles behind this exemption to schedule 1. As the Minister made clear, too often serious case reviews or reviews after an incident of this nature, particularly in child protection cases, show clearly that if the data had been shared more effectively—often in health cases—the child could have been protected and their life might have been saved.
We tabled this amendment because of the increase in the number of missing persons and missing children over the past few years. As the shadow Police Minister, I approach this issue from a policing perspective. It is important that all data handlers fully understand their obligations and the powers that are bestowed on them. Too often, under the existing legislation, they hide behind data protection to avoid sharing data, and we fear that that tendency will become even stronger under the Bill.
Sharing data relating to missing persons is important for a number of reasons. The demand on police services from such cases has rocketed over the past few years. Police officers spend only 17% of their time responding to crime, so 83% of police time is spent responding to non-crime demand. That includes mental health call-outs, but largely it relates to missing persons. Some police forces tell me that missing persons place the greatest demand on their time.
In the west midlands, since 2015 the number of missing person incidents has doubled to nearly 13,000 cases a year. In Northumbria—one of the smallest police forces in the country—as of this minute there are 43 men and 20 women missing. For such a small police force, that is a significant number of people to be out looking for. Last year alone, such investigations cost the police service more than £600 million. One fifth of those missing persons are children in care, more than 50% are children, and a significant proportion are elderly people missing from care. Crucially, about one third are reported missing on more than one occasion. It is those individuals we seek to address with the register.
There are various reasons for the increase, one of which is certainly better police reporting. Our ageing population means that more people are in care and are going missing from care. The police have responded to that issue in various ways, including by tagging elderly individuals who go missing from care repeatedly —we have tabled amendments to explore the issues arising from that. Cuts to other public services mean that the increasing demand, which previously would have fallen elsewhere—in particular, on local authorities—is now landing on the police. We are seeing a higher tolerance of risk across the care sector, and possibly the health sector too, and a tendency to pass the buck for these issues and other vulnerabilities on to the police, who have a very low risk threshold and nowhere to pass them on.
I believe we need a review of all agencies that are involved with safeguarding to ensure that they are taking seriously their responsibilities in this regard. When the issue relates to resources, they must make the case for those resources, rather than merely pass the problem on to the police. I have heard stories about private children’s care homes where staff may see that the child is outside their window or down the street, but because they are five minutes over curfew they ring the police and say that the child is missing. That passes on the responsibility, but has very serious implications for the police. It diverts resources from tackling crime and from responding to genuine cases of missing children and high-risk missing persons.
Estimates of the time associated with this activity suggest that approximately 18 hours of police time is needed for a medium-risk missing persons investigation. In 2015-16, that equated to more than 6 million investigation hours, or more than 150,000 officers occupied full time with that activity. Not being dealt with by the appropriate agency and not being responded to correctly has real implications for the individual. Going missing can be a precursor to various aspects of significant harm, such as abuse, exposure to criminal activity and mental ill-health. There are enough issues relating to police forces sharing data among themselves, let alone with other agencies. As a result, various criminal activities exploiting those weaknesses have developed. In the past, the Minister and I have discussed county lines at length, which is a criminal activity whereby organised criminal gangs exploit children. They take them, internally traffick them across the country, set them up in another vulnerable adult’s home and leave them to deal drugs on their behalf. That is a very profitable criminal activity, but the perpetrators have been able to evade real enforcement because of the weaknesses in data sharing and cross-agency working between police forces and agencies. The amendment will ensure that the police and all appropriate safeguarding agencies have access to the relevant data to ensure that at-risk missing people are found as quickly and safely as possible, and have their needs dealt with in the most appropriate way.
Margot James
Following engagement with local government stakeholders, we have recognised that the maximum time period permitted for responses to the subject access request set out in parts 3 and 4 of the Data Protection Bill subtly differs from that permitted under the GDPR and part 2 of the Bill. That is because the GDPR and, by extension, part 2 rely on European rules for calculating time periods, whereas parts 3 and 4 implicitly rely on a more usual domestic approach. European law, which applies to requests under part 2, says that when one is considering a time period in days, the day on which the request is received is discounted from the calculation of that time period. In contrast, the usual position under UK law, which applies to requests under parts 3 and 4 of the Bill, is that that same seven-day period to respond would begin on the day on which the request was received. In a data protection context, that has the effect of providing those controllers responding to requests under parts 3 and 4 with a time period that is one day shorter in which to respond.
To provide consistency across the Bill, we have decided to include a Bill-wide provision that applies the European approach to all time periods throughout the Bill, thus ensuring consistency with the directly applicable GDPR. Having a uniform approach to time periods is particularly helpful for bodies with law enforcement functions, which will process personal data under different regimes under the Bill. Without these amendments, different time periods would apply, depending on which regime they were processing under. Ensuring consistency for calculating time periods will also assist the information commissioner with her investigatory activities and enforcement powers, for example by avoiding the confusion and potential disputes that could arise relating to her notices or requests for information.
Amendment 71 provides for a number of exemptions to the European approach where deviating from our standard approach to time periods would be inappropriate. For example, where the time period refers to the process of parliamentary approval of secondary legislation, it would clearly not be appropriate to deviate from usual parliamentary time periods. The unfortunate number of amendments in this group comes from the need to modify existing language on time periods, currently worded for compliance with the usual UK approach, so that it applies the approach of the EU rules instead. I hope that this has provided the Committee with sufficient detail on the reasons for tabling this group of amendments.
Amendment 92 agreed to.
Question proposed, That the schedule, as amended, be the First schedule to the Bill.
Liam Byrne
We had a useful debate this morning about the whys and wherefores of whether the article 8 right to privacy should be incorporated into the Bill. Although we were disappointed by the Minister’s reply, what I thought was useful in the remarks she made was a general appreciation of the importance of strong data rights if the UK is to become a country with a strong environment of trust within which a world of digital trade can flourish.
I will briefly alert the Minister to a debate we want to have on Report. The reality is that we feel schedule 1 is narrowly drawn. It is an opportunity that has been missed, and it is an opportunity for the Minister to come back on Report with a much more ambitious set of data rights for what will be a digital century. When we look around the world at the most advanced digital societies, we can see that a strong regime of data rights is common to them all.
I was recently in Estonia, which I hope the Minister will have a chance to visit if she has not done so already. Estonia likes to boast of its record as the world’s most advanced digital society; it is a place where 99% of prescriptions are issued online, 95% of taxes are paid online and indeed a third of votes are cast online. It is a country where the free and open right to internet access is seen as an important social good, and a good example of a country that has really embraced the digital revolution and translated that ambition into a set of strong rights.
The Government are not averse to signing declaratory statements of rights that they then interpret into law. They are a signatory to the UN universal declaration of human rights and the UN convention on the rights of the child; the Human Rights Act 1998 is still in force—I have not yet heard of plans to repeal it—and of course the Equality Act 2010 was passed with cross-party support. However, those old statements of rights, which date back to 1215, were basically to correct and guard against dangerous imbalances of power. Things have moved on since 1215 and the worries that the barons had about King John. We are no longer as concerned as people were in 1215 about taking all the fish weirs out of the Thames, for example.
Margot James
I understand the hon. Gentleman’s concerns. The GDPR requires data controls to have a legal basis laid down in law, which can take the form, for example, of a statutory power or duty, or a common-law power. Any organisation that does not have such legal basis would have to rely on one of the other processing conditions in article 6. With regard to the amendment that was agreed to this morning, we think that further restricting clause 8 might risk excluding bodies with a lawful basis for processing. However, the hon. Gentleman is free to raise the issue again on Report.
Question put and agreed to.
Schedule 1, as amended, accordingly agreed to.
Clauses 11 to 13 ordered to stand part of the Bill.
Clause 14
Automated decision-making authorised by law: safeguards
Liam Byrne
I beg to move amendment 153, in clause 14, page 7, line 30, at end insert—
“(1A) A decision that engages an individual’s rights under the Human Rights Act 1998 does not fall within Article 22(2)(b) of the GDPR (exception from prohibition on taking significant decisions based solely on automated processing for decisions that are authorised by law and subject to safeguards for the data subject’s rights, freedoms and legitimate interests).”
This amendment would clarify that the exemption from prohibition on taking significant decisions based solely on automated processing must apply to purely automated decisions that engage an individual’s human rights.
The Chair
With this it will be convenient to discuss the following:
Amendment 130, in clause 14, page 7, line 34, at end insert—
“(2A) A decision that engages an individual’s rights under the Human Rights Act 1998 does not fall within Article 22(2)(b) of the GDPR (exception from prohibition on taking significant decisions based solely on automated processing for decisions that are authorised by law and subject to safeguards for the data subject’s rights, freedoms and legitimate interests).
(2B) A decision is “based solely on automated processing” for the purposes of this section if, in relation to a data subject, there is no meaningful input by a natural person in the decision-making process.”
This amendment would ensure that where human rights are engaged by automated decisions these are human decisions and provides clarification that purely administrative human approval of an automated decision does make an automated decision a ‘human’ one.
Amendment 133, in clause 50, page 30, line 5, at end insert “, and
(c) it does not engage the rights of the data subject under the Human Rights Act 1998.”
This amendment would ensure that automated decisions should not be authorised by law if they engage an individual’s human rights.
Amendment 135, in clause 96, page 56, line 8, after “law” insert
“unless the decision engages an individual’s rights under the Human Rights Act 1998”.
Liam Byrne
The amendments touch on what I am afraid will become an increasing part of our lives in the years to come: the questions of what decisions can be taken by algorithms; where such decisions are taken, what rights we have to some kind of safeguards, such as a good old-fashioned human being looking over the decision that is taken and the outcomes that arise; and whether we are content to acquiesce in the rule of the robots.
In a number of areas of our lives—particularly our economic and social lives—such algorithms will become more and more important. Algorithms are already used to screen job applications, for example, and to create shortlists of candidates for interview. Insurance companies use them to adjudge what premiums someone should enjoy, or whether they should be offered insurance at all. The challenge of algorithms was put best by my hon. Friend the Member for Cambridge on Second Reading: the great risk of such developments is that old injustice is hard-coded into new injustice.
That is particularly troubling when we think about the provisions and exemptions the Government have brought forward that allow the automatic processing of data in public services. Many public servants around the world are beginning to look at predictive public services and how algorithms can scan great swathes of, for example, health data and crime data, and make decisions about where police should attend, who should or should not get bail, who should be added to police databases such as the gangs matrix, and how healthcare should be targeted in parts of the country or to what kinds of families. There are great risks in algorithms taking decisions in ways ungoverned by us. As parliamentarians, we have a particular duty to ensure that the appropriate safeguards are in place.
Clauses 14 and 15 allow automated processes where they are authorised by law. That creates the obligation of giving notice and what is, in effect, an ex post facto right of appeal. The Opposition’s argument is somewhat different: it is better not to take decisions on the basis of automatic processing of data where those decisions affect our human rights.
They say that to err is human, but to really mess things up you need a computer. We all know from our casework, whether about the benefits or the social care system or any other kind of system that constituents might name, that sometimes the most terrible, egregious errors are made. We also know that sometimes it is very difficult for citizens to seek remedies for those problems. Very often, the reason they have come to see us in our surgeries is because, as they so often say to us, we are the last port of call and the last hope that is kicking around; if we cannot fix it, frankly, our constituent is about to give up. That is an unfortunate situation that we do not want to see multiply.
Margot James
The amendments relate to automated decision making under the GDPR and the Bill. It is a broad category, which includes everything from trivial things such as music playlists, as mentioned by the hon. Member for Argyll and Bute, and quotes for home insurance, to the potentially more serious issues outlined by the right hon. Member for Birmingham, Hodge Hill of recruitment, healthcare and policing cases where existing prejudices could be reinforced. We are establishing a centre, the office for artificial intelligence and data ethics, and are mindful of these important issues. We certainly do not dismiss them whatsoever.
Article 22 of the GDPR provides a right not to be subject to a decision based solely on automatic processing of data that results in legal or similarly significant effects on the data subject. As is set out in article 22(2)(b), that right does not apply if the decision is authorised by law, so long as the data subject’s rights, freedoms and legitimate interests are safeguarded.
The right hon. Member for Birmingham, Hodge Hill, mentioned those safeguards, but I attribute far greater meaning to them than he implied in his speech. The safeguards embed transparency, accountability and a right to request that the decision be retaken, and for the data subject to be notified should a decision be made solely through artificial intelligence.
Liam Byrne
The Minister must realise that she is risking an explosion in the number of decisions that have to be taken to Government agencies or private sector companies for review. The justice system is already under tremendous pressure. The tribunal system is already at breaking point. The idea that we overload it is pretty optimistic. On facial recognition at public events, for example, it would be possible under the provisions that she is proposing for the police to use facial recognition technology automatically to process those decisions and, through a computer, to have spot interventions ordered to police on the ground. The only way to stop that would be to have an ex post facto review, but that would be an enormous task.
Margot James
The right hon. Gentleman should be aware that just because something is possible, it does not mean that it is automatically translated into use. His example of facial recognition and what the police could do with that technology would be subject to controls within the police and to scrutiny from outside.
Margot James
As the hon. Lady says, the police are trialling those things. I rest my case—they have not put them into widespread practice as yet.
Returning to the GDPR, we have translated the GDPR protections into law through the Bill. As I said, the data subject has the right to request that the decision be retaken with the involvement of a sentient individual. That will dovetail with other requirements. By contrast, the amendments are designed to prevent any automated decision-making from being undertaken under article 22(2)(b) if it engages the rights of the data subject under the Human Rights Act 1998.
Liam Byrne
Will the Minister explain to the Committee how a decision to stop and search based on an automated decision can be retaken? Once the person has been stopped and searched, how can that activity be undone?
Margot James
I am not going to get into too much detail. The hon. Member for Sheffield, Heeley mentioned an area and I said that it was just a trial. She said that facial recognition was being piloted. I do not dispute that certain things cannot be undone. Similar amendments were tabled in the other place. As my noble Friend Lord Ashton said there, they would have meant that practically all automated decisions under the relevant sections were prohibited, since it would be possible to argue that any decision based on automatic decision making at the very least engaged the data subject’s right to have their private life respected under article 8 of the European convention on human rights, even if it was entirely lawful under the Act.
Liam Byrne
I fear that the Minister is taking some pretty serious gambles on the application of this technology in the future. We think it is the business of this place to ensure that our citizens have strong safeguards, so we will put the amendment to a vote.
Question put, That the amendment be made.
Margot James
Amendments 10, 11 and 12 relate to clause 14, which requires a data controller to notify a data subject of a decision based solely on automatic processing as soon as is reasonably practicable. The data subject may then request that the data controller reconsider such a decision and take a new decision not based solely on automated processing.
The purpose of the amendments is to bring clause 14 into alignment with the directly applicable time limits in article 12 of the GDPR, thereby ensuring that both data subjects and data controllers have easily understandable rights and obligations. Those include giving the data subject longer to request that a decision be reconsidered, requiring that the controller action the request without undue delay and permitting an extension of up to two months where necessary.
Furthermore, to ensure that there is consistency across the different regimes in the Bill—not just between the Bill and the GDPR—amendments 23, 24, 41 and 42 extend the time limit provisions for making and responding to requests in the other regimes in the Bill. That is for the simple reason that it would not be right to have a data protection framework that applies one set of time limits to one request and a different set of time limits to another.
In a similar vein, amendments 27 and 28 amend part 3 of the Bill, concerning law enforcement processing, to ensure that controllers can charge for manifestly unfounded or excessive requests for retaking a decision, as is permitted under article 12 of the law enforcement directive. To prevent abuse, amendment 28 provides that it is for the controller to be able to show that the request was manifestly unfounded or excessive.
Liam Byrne
It would be useful if the Minister could say a little more about the safeguards around the controllers charging reasonable fees for dealing with requests.
It is quite easy to envisage situations where algorithms take decisions. We have some ex post facto review; a citizen seeks to overturn the decision; the citizen thinks they are acting reasonably but the commercial interest of the company that has taken and automated the decision means that it wants to create disincentives for that rigmarole to unfold. That creates the risk of unequal access to justice in these decisions.
If the Minister is not prepared to countenance the sensible safeguards that we have proposed, she must say how she will guard against another threat to access to justice.
Margot James
The right hon. Gentleman asks a reasonable question. I did not mention that data subjects have the right of complaint to the Information Commissioner if the provisions are being abused. I also did not mention another important safeguard, which is that it is for the data controller to show that the request is manifestly unfounded or excessive. So the burden of proof is on the data controller and the data subject has the right of involving the Information Commissioner, if he or she contests the judgment taken in this context, concerning unfounded or excessive requests in the opinion of the data controller. I hope that satisfies the right hon. Gentleman.
Amendment 10 agreed to.
Amendments made: 11, in clause 14, page 8, leave out line 10 and insert “within the period described in Article 12(3) of the GDPR—”
This amendment removes provision from Clause 14(5) dealing with the time by which a controller has to respond to a data subject’s request under Clause 14(4)(b) and replaces it with a requirement for the controller to respond within the time periods set out in Article 12(3) of the GDPR, which is directly applicable.
Amendment 12, in clause 14, page 8, line 16, at end insert—
‘(5A) In connection with this section, a controller has the powers and obligations under Article 12 of the GDPR (transparency, procedure for extending time for acting on request, fees, manifestly unfounded or excessive requests etc) that apply in connection with Article 22 of the GDPR.” —(Margot James.)
This amendment inserts a signpost to Article 12 of the GDPR which is directly applicable and which confers powers and places obligations on controllers to whom Clause 14 applies.
Clause 14, as amended, ordered to stand part of the Bill.
Clause 15
Exemptions etc.
Liam Byrne
I beg to move amendment 156, in schedule 2, page 136, line 30, leave out paragraph 4.
This amendment would remove immigration from the exemptions from the GDPR.
We are trying to provide some careful and considered constraints on the exemptions that the Government are asking for, in particular the exemptions that Ministers seek for the purposes of immigration control.
The Bill has been drafted essentially to enable the Home Office to do two things: win cases and create a hostile environment for those who are here illegally, where it has no capacity to trace and deport individuals. In conducting its work, the Home Office draws on a wide range of private providers, from G4S to Cifas. They have a mixed record, including on data protection. The carve-out that the Government seek for immigration purposes has caused widespread concern. It has drawn concern from the other place, the Information Commissioner and the Joint Committee on Human Rights.
The Minister will try to assure us by saying there are safeguards wrapped around the exemption and that there are limits on the way it can be used, but those limits are drawn so vaguely and broadly that they are not safeguards at all. They have been drafted to apply where matters are likely to prejudice immigration control. Who gets to judge the likelihood of prejudicing immigration control is not terrifically clear. In my Home Office days, we used to call that carte blanche.
Through the powers and exemptions in the Bill, the Home Office seeks to collect data for one purpose and then use it without informed consent. Where the rubber hits the road is that, crucially, the effect will be to ensure that subject access requests are basically put beyond the scope of someone seeking information that they might be able to use either in representations that we all might make to Ministers or, more importantly, in an immigration tribunal.
I want to sound a warning note to the Minister, as I hinted on Second Reading. I was brought into the Home Office as a Minister in 2006 and, after a glorious fortnight as Minister for Police and Counter-terrorism, I was moved by my boss John Reid to become Immigration Minister, where I was asked to conduct the biggest shake-up of our immigration system for 40 years.
I created the UK Border Agency; I took UK visas out of the Foreign Office; I took Customs out of the Treasury. We created a Border Agency that could run a biometric visa programme abroad, checking fingerprints against police national computers before anyone got on a train, plane or boat to our country. We introduced much stronger controls at the border, increasing those nice new blue signs, creating smart uniforms for immigration officials, and we increased immigration policing by around £100 million a year
I said earlier that to err is human but it takes a computer really to foul things up. That is a lesson that I learned with some force during my time at the Home Office. The dedicated, fantastic officials in the Home Office and the extraordinary officers who work in what was the UK Border Agency—it has since been revised a couple of times—do an amazing job. They are dramatically underfunded by the Treasury. They have been underfunded by the Treasury under this Government and, in my view, we did not get enough out of the Treasury in my day.
However, they are human and make mistakes. That is why we have such a complicated immigration tribunal system, where people can take their complaints to a first tier tribunal but very often need to seek a judicial review down the line. The challenge is that, if the Home Office wants to create a process and an administration for making the right decision, which can be defended in a tribunal and in a judicial review case, that process must be robust. When we streamlined the immigration tribunal system, we realised that we had to change, improve and strengthen the way that we took decisions in the Home Office because too many were made in a way that was not JR-proof. We were losing JRs and therefore denying justice to those who brought a legitimate claim against the Crown.
There were occasions when I lost cases because of information that was disclosed to the applicant through a subject access review. SARs are one of the most powerful instruments by which anybody in this country, whether a citizen or someone applying to become a citizen, or applying for a legal right to remain, can acquire information that is crucial to the delivery of justice. Many of us are incredibly sympathetic to the job that the Home Office does. Many of us will want a tougher regime in policing immigration, in particular illegal immigration, but I suspect every member of the Committee is also interested in the good conduct of justice and administrative justice. As someone who served in the Home Office for two years, I had to take some very difficult decisions, including to release subject access request information that I absolutely did not want to go into the public domain. Sometimes it was right to release that information because it helped ensure that justice was done in the courts of this land.
The Minister has some very strong safeguards in the Bill. There are strong safeguards that create exemptions for her where the interest is in crime prevention, such as, for example, illegal immigration. However, the power that the provision seeks, at which we take aim in our amendments, is a step too far and risks the most terrible injustices. It risks the courts being fouled up and our being challenged in all sorts of places, including the European Court of Human Rights in the years to come. It is an unwise provision. If I were a Home Office official, I would have tried it on—I would have tried to get it through my Minister and through the Houses of Parliament, but it is unwise and a step too far. I hope the Minister will accept the amendment and delete the provisions.
Brendan O'Hara
I will speak in favour of amendment 156. On Second Reading, I said that I would raise this matter again in Committee and I make no apologies for doing so. We regard this new exemption as extremely concerning. It permits the Government to collect and hold data for the purposes of what they describe as “effective immigration”.
It also concerns me that nowhere in the Bill does there seem to be a legal definition of effective immigration control. I am worried that “effective immigration control” is highly subjective and highly politicised. It exposes individuals, weakens their rights and makes them vulnerable to whatever change in the political tide happens to come along next. This broad-ranging exemption is fundamentally unfair. It is open to abuse and runs contrary to safeguarding basic human rights. I believe that the UK’s proposed immigration exemption goes much further than the scope of restrictions afforded to member states under GDPR, with all the consequences of that, which we discussed in such great detail this morning around adequacy decisions.
Liam Byrne
The Under-Secretary of State will know better than anybody that there are very tight time limits over the windows within which people can ask for entry clearance officer reviews or reconsideration, either by an immigration official or, in extremis, by the Minister. How long will the pause last, and can she guarantee the Committee today that the pause will never jeopardise the kick-in of time limits on an appeal or a reconsideration decision?
Victoria Atkins
The reason for the pause is—I will give case studies of this—to enable the immigration system to operate. If someone has gone missing, requests for data will be required to find that person. Once that person is found, and there is no longer a need to apply the exemption, it will be lifted.
Liam Byrne
That is not an answer to my question. I am asking for a guarantee to the Committee this afternoon that the pause will never jeopardise somebody’s ability to submit a valid request for a reconsideration or an appeal with the information that they need within the time windows set out by Home Office regulations—yes or no.
Victoria Atkins
I am asked whether this will have an impact on someone’s application, either at appeal or reconsideration. Of course, information is obtained so that a person can be brought in. As I say, I will make it clear with case studies, so perhaps I can answer the right hon. Gentleman in more detail when I give such an example, but the purpose of this is generally to find a person. When the need, as set out under the exemption, no longer exists, the rights kick back in again. This relates only to the first two data protection principles under the GDPR. Again, I will go into more detail in a moment, but this is not the permanent exemption from rights as perhaps has been feared by some; it is simply to enable the process to work. Once a person has been brought into the immigration system, all the protections of the immigration system remain.
Victoria Atkins
I will move on to the case studies in a moment, as I have given way several times. First, I will lay out the titles, then I will come on to article 23. Again, our analysis is that the provision fits within one of the exemptions in article 23. That is precisely the reason that we have drawn it in this way.
We very much welcome the enhanced rights and protections for data subjects afforded by the GDPR. The authors of the GDPR accepted that at times those rights need to be qualified in the general public interest, whether to protect national security, the prevention and detection of crime, the economic interests of the country or, in this case, the maintenance of an effective system of immigration control. Accordingly, a number of articles of the GDPR make express provision for such exemptions, including article 23(1)(e), which enables restrictions to be placed on certain rights of data subjects. Given the extension of data subjects’ rights under the GDPR, it is necessary to include in the Bill an explicit targeted but proportionate exemption in the immigration context.
The exemption would apply to the processing of personal data by the Home Office for the purposes of
“the maintenance of effective immigration control, or…the investigation or detection of activities that would undermine the maintenance of effective immigration control”.
It would also apply to other public authorities required or authorised to share information with the Department for either of those specific purposes.
Let me be clear on what paragraph 4 of schedule 2 does not do. It categorically does not set aside the whole of the GDPR for all processing of personal data for all immigration purposes. It makes it clear that the exemption applies only to certain GDPR articles. The articles that the exemption applies to are set out in paragraph 4(2) of schedule 2. They relate to various rights of data subjects provided for in chapter 3 of the GDPR, such as the rights to information and access to personal data, and to two of the data protection principles—namely the first one, which relates to fair and transparent processes, and the purpose limitation, which is the second one.
Liam Byrne
As I understand it, the derogations that are sought effectively remove the right to information in article 13; the right to information where data is obtained from a third party in article 14; the right of subjects’ access in article 15; the right to erasure in article 17; the right to restriction of processing in article 18; the right to object in article 21(1); the principle of lawful, fair and transparent processing in article 5; the principle of purpose limitation in article 5(1)(b); and the data protection principles in article 5 of lawfulness, fairness, transparency, purpose limitation, data minimisation, accuracy, storage limitation, integrity, confidentiality and accountability to the extent that they correspond to the rights above. That is a pretty broad set of rights to be cast out.
Victoria Atkins
Those are not the data protection principles. If one continues to read on to paragraph 4(2)(b) of schedule 2, it sets out the two data protection principles that I have just highlighted. The provisions set out in sub-paragraph (2)(a) relate to the data protection principles of fair and transparent processing and the purpose limitation. As I say, this is not a permanent removal. This is, as we describe it, a pause. There is not a free hand to invoke the permitted exception as a matter of routine.
All of the data protection principles, including those relating to data minimisation, accuracy, storage limitation and integrity and confidentiality, will continue to apply to everyone. So, too, will all the obligations on data controllers and processors, all the safeguards around cross-border transfers, and all the oversight and enforcement powers of the Information Commissioner. The latter is particularly relevant here, as it is open to any data subject affected by the provisions in paragraph 4 of schedule 2 to make a complaint to the Information Commissioner that the commissioner is then under a duty to investigate. Again, I hope that that addresses some of the concerns that the hon. Member for Argyll and Bute raised.
Contrary to the impression that has perhaps been given or understood, paragraph 4 does not give the Home Office a free hand to invoke the permitted exceptions as a matter of routine. The Bill is clear that the exceptions may be applied only to the extent that the application of the rights of data subjects, or the two relevant data protection principles, would be likely to prejudice
“the maintenance of effective immigration control, or…the investigation or detection of activities that would undermine the maintenance of effective immigration control”.
That is an important caveat.
Liam Byrne
The Minister will know that in paragraph 2(1)(a) we already have a set of exemptions that relate to the prevention or detection of a crime, including, presumably, all of the crimes that fall into the bucket of organising or perpetrating illegal immigration. Despite constant pressing during the debate in the other place and here, we have not yet had a clear answer as to why additional powers and exemptions are needed, over and above the powers expressly granted and agreed in paragraph 2(1)(a).
Victoria Atkins
I am grateful to the right hon. Gentleman for raising that issue, because it allows me to get to the nub of how we approach the immigration system. We do not see the immigration system as some form of criminality or as only being open to the principles of criminal law. He will know that we deal with immigration in both the civil law and criminal law contexts. The exemption he has raised in terms of paragraph 2 of the schedule deals with the criminal law context, but we must also address those instances where the matter is perhaps for civil law.
We know that in the vast majority of immigration cases, people are dealt with through immigration tribunals or through civil law. They are not dealt with through criminal law. That is the point; we must please keep open the ability to deal with people through the civil law system, rather than rushing immediately to criminalise them. If, for example, they have overstayed, sometimes it is appropriate for the criminal law to become involved, but a great number of times it is for the civil law to be applied to deal with that person’s case either by way of civil penalty or by finding an arrangement whereby they can be given discretion to leave or the right to remain. We have the exemption in paragraph 4 so that we do not just focus on the criminal aspects that there may be in some immigration cases. We must ensure that we also focus on the much wider and much more widely used civil law context.
It is important to recognise that the exemptions will not and cannot be targeted at whole classes of vulnerable individuals, be they victims of domestic abuse or human trafficking, undocumented children or asylum seekers. The enhanced data rights afforded by the GDPR will benefit all those who are here lawfully in the United Kingdom, including EU citizens. The relevant rights will be restricted only on a case-by-case basis where there is evidence that the prejudice I have mentioned is likely to occur.
Liam Byrne
If someone has overstayed, they have committed a crime. Therefore, paragraph 2(1)(a) absolutely bites. We are seeking to prevent that crime. Someone who has overstayed their visa has committed a crime. It is kind of as simple as that.
Victoria Atkins
In that scenario, we may well effect their removal administratively. It does not mean that it is going through the criminal courts.
By way of a second example, take a case where the Home Office is considering an application for an extension of leave to remain in the UK. It may be that we have evidence that the applicant has provided false information to support his or her claim. In such cases, we may need to contact third parties to substantiate the veracity of the information provided in support of the application. If we are then obliged to inform the claimant that we are taking such steps, they may abscond and evade detection.
Liam Byrne
If someone has submitted false information in support of an application to the Government, and signed it, as they must, that is called fraud. That is also a crime, and is covered by paragraph 2(1)(a).
Victoria Atkins
I take the right hon. Gentleman’s point, particularly in relation to the overstayer, but as the purpose of processing personal data in many immigration areas is not generally the pursuit of criminal enforcement action, it is not clear that it would be appropriate in all cases to rely on crime-related exemptions, where the real prejudice lies in our ability to take administrative enforcement action. It may well be that in some cases a crime has been committed, but that will not always be the case.
Criminal sanctions are not always the correct and proportionate response to people who are in the UK without lawful authority. It is often better to use administrative means to remove such a person and prevent re-entry, rather than to deploy the fully panoply of the criminal justice system, which is designed to rehabilitate members of our communities. As the purpose of processing personal data in such cases is not generally the pursuit of a prosecution, it is not clear that we could, in all cases, rely on that exemption relating to crime.
Victoria Atkins
If I may, I will continue with my speech, because I have more information to give. Perhaps at the end I can deal with the hon. Gentleman’s point.
Liam Byrne
I just want to dissolve one confusion in the Minister’s remarks. The nature of the Home Office response, whether it is a prosecution through a civil court, a civil sanction or a civil whatever else, does not affect the nature of the offence that is committed. The Home Office has a range of sanctions and choices in responding to an offence, but that does not stop the offence being an offence. The offence is still a crime, and is therefore covered by paragraph 2(1)(a).
Victoria Atkins
The right hon. Gentleman is assuming that each and every immigration case that will be covered by these provisions necessitates the commission of a crime.
Victoria Atkins
I would not make that assumption. The vast majority of immigration cases are dealt with in a civil context.
Victoria Atkins
No—the child is not missing, but the parent is; so we seek advice from the Department for Education about where the child is. It may be that cleverer lawyers than me in the Home Office will find an exemption for that, but the point of this exemption of paragraph 4 is to cover the lawfulness of the Home Office in seeking such information in order to find parents or responsible adults who may have responsibility, and either to regularise their stay or to remove them.
I encourage the right hon. Member for Birmingham, Hodge Hill to withdraw his amendment, as we believe that it is not the wholesale disapplication of data subjects’ rights, and it is a targeted provision wholly in accordance with the discretion afforded to member states by the GDPR and is vital to maintaining the integrity and effectiveness of our immigration system.
Liam Byrne
Anyone who was not alarmed by this provision certainly will leave this Committee Room thoroughly alarmed by the Minister’s explanations.
First, we were invited to believe that we could safeguard due process and the rights of newcomers to this country by suspending those rights and pursuing people through civil court. We were then asked to believe that the Home Office’s ambition to deal with these cases with civil response rendered inoperable the powers set out in paragraph 2(1)(a), confusing the response from the Home Office and the nature of the offence committed up front. Then, we were invited to believe that this was not a permanent provision—even though that safeguard is not written into the Bill—but a temporary provision. What is not clear is when those temporary provisions would be activated and, crucially, when they would be suspended.
Liam Byrne
I am happy to give way in a moment. Most of us here who have done our fair share of immigration cases—I have done several thousand over the last 14 years—know that on some occasions, the Home Office interpretation of time is somewhat different from a broadly understood interpretation of time. I have cases in which a judge has ordered the issue of a visa, and six months later we are still chasing the Home Office for the issue of the visa. I will not be alone in offering these examples.
Perhaps when the Minister intervenes, she could set out what “temporary” means, where it is defined and where are the limits, and she still has not answered my question whether she will guarantee that the implementation of this pause will not jeopardise someone’s ability to submit either a request for an entry clearance officer review or an appeal within the legally binding time windows set out in Home Office regulations.
Victoria Atkins
The key to this is the purpose for which we are processing the data. Even if there are criminal sanctions, that does not mean that we are processing for that purpose, particularly where we are not likely to pursue a prosecution. The primary purpose is often immigration control—that does not fit under paragraph 2 as he has described it—rather than enforcing the criminal justice system. That is the point. It is for the purpose of processing the data. The crime-related provisions in the Bill refer to the importance of identifying the purposes of the processing. Where the primary purpose is immigration related, it is not clear that we could rely on the crime-related exemptions. That is why paragraph 4 is in the schedule.
Liam Byrne
I am really sorry to have to say this, but that is utter nonsense. The idea that the Home Office will seek to regularise someone’s immigration status by denying them access to information that might support their case is, frankly, fanciful.
This is not a new debate; we last had it in 1983. The Home Office tried to sketch this exemption into legislation then, it failed, and we should not allow the exemption to go into the Bill, especially given that all the explanations we have heard this afternoon are about cases where paragraph 2(1)(a), or the safeguarding provisions drafted by the Government, would provide the necessary exemptions and safeguards in the contingencies that the Minister is concerned about.
Darren Jones
I feel for the Under-Secretary, because she is on a bit of a sticky wicket given the Government’s drafting, but does my right hon. Friend agree that it is concerning that I asked twice to be pointed to specifics—I asked first how the pause is drafted in the Bill, and secondly where the word “immigration” appears under article 23 of the GDPR—but on neither occasion was I was pointed to them? We ought also to draw the Committee’s attention to the report on the Bill by the Joint Committee on Human Rights, which states:
“The GDPR does not expressly provide for immigration control as a legitimate ground for exemption.”
Liam Byrne
My hon. Friend is bang on the money, but perhaps the Under-Secretary can enlighten us.
Victoria Atkins
All rights are reinstated once the risk to prejudice is removed. The wording is in line 35 of paragraph 4:
“to the extent that the application of those provisions would be likely to prejudice any of the matters mentioned in paragraphs (a) and (b).”
To reassure the hon. Member for Bristol North West, that is the end point.
Liam Byrne
I am grateful to the Under-Secretary for clarifying a point that was not at issue. No one is concerned about what rights kick back in at the end of a process. We are worried about how long the process will last, who will govern it, what rights newcomers to this country or courts will have to enforce some kind of constraint on the process and how we will stop the Home Office embarking on unending processes in a Jarndyce v. Jarndyce-like way, which we know is the way these cases are sometimes prosecuted. The Home Office is full of some of the most amazing civil servants on earth, but perhaps, a little like the Under-Secretary, they are sometimes good people trapped in bad systems and, dare I say it, bad arguments.
Question put, That the amendment be made.
Liam Byrne
I beg to move amendment 170, in schedule 2, page 151, line 8, at end insert—
“(f) in Chapter IX of the GDPR (provisions relating to specific processing situations), Article 89(1) (safeguards and derogations relating to processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes).”
This amendment adds the restrictions imposed on archiving by the GDPR and the Bill to the list of matters in the Bill that benefit from the Journalism, Art and Literature exemption.
The purpose of this amendment is to protect some of our important national archives. We in this country are some of the greatest collectors on earth; the tradition established by Sir Hans Sloane all those centuries ago inspired many generations that followed him. Our ability and our tradition of collecting mean that this country is now home to some of the greatest collections on the planet.
It is fantastic to see many of these institutions now rapidly digitalising those archives. I was privileged to be able to visit the Natural History Museum recently, which I think is home to something like 83 million different specimens. It is now beginning to digitalise those archives in a way that opens them up not only to our schoolchildren, but to citizens of this country and those around the world who are keen on science.
The point of this amendment is that we cannot simply preserve those archives in aspic. They must be dynamic resources; they must be added to, and our success or failure in that task has a crucial bearing on the health of our democracy and our ability to, dare I say it, reflect on past mistakes and do better. I think it was the legendary Karl Popper who once said, “To err is human, to correct divine.”
We make mistakes. It is important that we reflect on the mistakes we have made in the past, in order to do better next time around. Many of the more contemporary archives, particularly news archives, have had a crucial bearing on inquiries into historical child abuse, the injustices perpetrated at Hillsborough and at Orgreave, and HIV-contaminated blood. All those inquiries relied on records that were not necessarily historical; many were contemporary.
A range of crucial organisations entrusted with the delicate task of keeping our archives up to date are seriously worried about the provisions in the GDPR. In fact, they believe the inadequacy of the derogations and exemptions in the GDPR, as it is proposed that we draft it into law, means that they will be quickly put out of business. In particular, that will bite on thousands of smaller archives.
The point they have consistently made to us is that, although we have such great collections and archives in this country and a public interest culture around protecting some of those archives, we do not have any of the kind of legal protections that they enjoy in countries such as France. We do not have the defendable protections around archives that those abroad benefit from.
The challenge in this Bill is a lack of precision. I do not want to pretend that this is a black-and-white case. Sometimes news archives in particular will be required to draw something of a grey line, and I am afraid the Minister has to earn her pay and be the one to decide where to draw that grey line. Sometimes there will be information stored in those archives that absolutely should be subject to the GDPR provisions. But if we are in effect granting a carte blanche for people to make requests of archives that require those archives to dip deep into the historical record, correct things and go through challenging processes to ensure they are right, I am afraid it will put a number of our archives out of business, and that will damage the health of our democracy.
We have drafted this amendment with a number of aims. We want to try to create a statutory definition for organisations that archive in the public interest. We have had a first attempt at drawing that in a narrow way, so it does not infringe on material that is stored that absolutely should be subject to general GDPR provisions. We have done our best to ensure that the archiving exemptions are proportionate to the public interest nature of the material being archived. We wanted to offer an amendment worded hopefully in such a way that, frankly, it excludes Google, Facebook and others from enjoying the exemptions sought here.
This is the first place in the Bill where the debate rears its head. I am grateful to the range of museums, archives and the BBC that have helped us to craft this amendment. It should not be particularly controversial. There should be agreement across the Committee on the need to protect our great collections, yet keep some companies, such as Google and Facebook, subject to the provisions in the Bill.
We offer the amendment as a starter for 10. Obviously, we would be delighted if the Government accepted it; we would be even more pleased if they could perfect it.
The Chair
I have just had a request to remove jackets, because of the warm temperature in the room. I give my permission to do so. I call the Minister.
Margot James
Thank you, Mr Hanson. I agree with the tribute paid by the right hon. Member for Birmingham, Hodge Hill to the custodians of some of the most wonderful archives in the world. I will comment on his proposals with regard to such archives shortly, but I hope that recent debates have left no doubt in hon. Members’ minds that the Government are absolutely committed to preserving the freedom of the press, and maintaining the balance between privacy and freedom of expression in our existing law, which has served us well for so many years.
As set out in the Bill, media organisations can already process data for journalistic purposes, which includes media archiving. As such, we believe that amendment 170 is unnecessary and could be unhelpful. I agree with the right hon. Gentleman that it is crucial that the media can process data and maintain media archives. In the House of Lords, my noble Friend Lord Black of Brentwood explained very well the value of media archives. He said:
“Those records are not just the ‘first draft of history’; they often now comprise the only record of significant events, which will be essential to historians and others in future, and they must be protected.”—[Official Report, House of Lords, 10 October 2017; Vol. 785, c. 175.]
However, recital 153 indicates that processing for special purposes includes news archiving and press libraries. Paragraph 24 of schedule 2 sets out the range of derogations that apply to processing for journalistic purposes. That includes, for example, exemption from complying with requests for the right to be forgotten. That means that where the exemption applies, data subjects would not have grounds to request that data about them be deleted. It is irrelevant whether the data causes substantial damage or distress.
However, if media organisations are archiving data for other purposes—for example, in connection with subscriber data—it is only right that they are subjected to the safeguards set out in article 89(1), and the Bill provides for that accordingly. For that reason, I hope that the right hon. Gentleman agrees to reconsider his approach and withdraw his amendment.
Liam Byrne
I am happy to withdraw the amendment, although I would say to the Minister that the helpful words we have heard this afternoon will not go far enough to satisfy the objections that we heard from organisations. We reserve the right to come back to this matter on Report. We will obviously consult the organisations that helped us to draft the amendment, and I urge her to do the same. I beg to ask leave to withdraw the amendment.
Amendment, by leave, withdrawn.
Schedule 2, as amended, agreed to.
Schedule 3
Exemptions etc from the GDPR: health, social work, education and child abuse data
Amendments made: 111, in schedule 3, page 160, line 21, leave out
“with the day on which”
and insert “when”.
This amendment is consequential on Amendment 71.
Amendment 112, in schedule 3, page 162, line 3, leave out paragraph 16 and insert—
“16 (1) This paragraph applies to a record of information which—
(a) is processed by or on behalf of the Board of Governors, proprietor or trustees of, or a teacher at, a school in Northern Ireland specified in sub-paragraph (3),
(b) relates to an individual who is or has been a pupil at the school, and
(c) originated from, or was supplied by or on behalf of, any of the persons specified in sub-paragraph (4).
(2) But this paragraph does not apply to information which is processed by a teacher solely for the teacher’s own use.
(3) The schools referred to in sub-paragraph (1)(a) are—
(a) a grant-aided school;
(b) an independent school.
(4) The persons referred to in sub-paragraph (1)(c) are—
(a) a teacher at the school;
(b) an employee of the Education Authority, other than a teacher at the school;
(c) an employee of the Council for Catholic Maintained Schools, other than a teacher at the school;
(d) the pupil to whom the record relates;
(e) a parent, as defined by Article 2(2) of the Education and Libraries (Northern Ireland) Order 1986 (S.I. 1986/594 (N.I. 3)).
(5) In this paragraph, “grant-aided school”, “independent school”, “proprietor” and “trustees” have the same meaning as in the Education and Libraries (Northern Ireland) Order 1986 (S.I. 1986/594 (N.I. 3)).”
This amendment expands the types of records that are “educational records” for the purposes of Part 4 of Schedule 3.
Amendment 113, in schedule 3, page 164, line 7, leave out
“with the day on which”
and insert “when”.—(Margot James.)
This amendment is consequential on Amendment 71.
Schedule 3, as amended, agreed to.
Schedule 4 agreed to.
Clause 16
Power to make further exemptions etc by regulations
Question proposed, That the clause stand part of the Bill.
Stuart C. McDonald
This morning we had a discussion about some of the Henry VIII clauses contained in the Bill. In essence, I said that when we are talking about personal information—particularly, in such circumstances, sensitive personal information—there should be a strong presumption against Henry VIII clauses, with the onus being on the Government to justify why delegated legislation is the appropriate way to make changes to our data protection rules.
Throughout the passage of the Bill we will continue to challenge the Government to justify delegated powers proposed under the Bill. This clause is the next example of that arising, so in our view it falls on the Minister to explain why she seeks delegated authority to exercise certain functions under the GDPR. I look forward to hearing what she has to say.
Liam Byrne
We agree that the clause offers Ministers a rather sweeping power to introduce new regulations. Over the course of what has been quite a short day in Committee we have heard many reasons to be alarmed about equipping Ministers with such sweeping powers. We proposed an amendment to remove the clause, which I think was not selected because we have this stand part debate. What we need to hear from the Minister are some pretty good arguments as to why Ministers should be given unfettered power to introduce such regulations without the effective scrutiny and oversight of right hon. and hon. Members in this House.
Margot James
I am glad that the right hon. Gentleman feels we have had a short day in Committee. In answer to his questions and those of the hon. Gentleman, the order making powers in clauses 16 and 113 allow the Secretary of State to keep the list of exemptions in schedules 2 to 4 and 11 up to date. As I mentioned when we discussed order making powers in relation to clause 10 and schedule 1, we carefully reviewed the use of such powers in the Bill following recommendations from the Delegated Powers and Regulatory Reform Committee. We think an appropriate balance has now been struck. It might be helpful if I explain the reasons for our thinking.
Clause 16 includes order making powers to ensure that the Secretary of State can update from time to time the particular circumstances in which data subjects’ rights can be disapplied. That might be necessary if, for example, the functions of a regulator are expanded and exemptions are required to ensure that those new functions cannot be prejudiced by a data subject exercising his or her right to object to the processing.
We believe it is very important that the power to update the schedules is retained. Several of the provisions in schedules 2 to 4 did not appear in the Data Protection Act 1998 and have been added to the Bill to address specific requirements that have arisen over the last 20 years.
For example, the regulatory landscape has changed dramatically since the 1998 Act. Organisations such as the Bank of England, the Financial Conduct Authority and the National Audit Office have taken on a far broader range of regulatory functions, and that is reflected in the various amendments we have tabled to paragraphs 7 to 9 of schedule 2, to provide for a broader range of exemptions. No doubt, there will be further changes to the regulatory landscape in the years to come. Of course, other exemptions in schedule 2 have been carried over from the 1998 Act, or indeed from secondary legislation made under that Act, with little change. That does not mean, however, that they will never need to be amended in the future. Provisions made under the 1998 Act could be amended via secondary legislation, so it would seem remiss not to afford ourselves that same degree of flexibility now. If we have to wait for primary legislation to make any changes, it could result in a delay of months or possibly years to narrow or widen an extension, even where a clear deficiency had been identified. We cannot predict the future, and it is important that we retain the power to update the schedules quickly when the need arises.
Importantly, any regulations made under either clause would be subject to the affirmative resolution procedure. There would be considerable parliamentary oversight before any changes could be made using these powers. Clause 179 requires the Secretary of State to consult with the Information Commissioner and other interested parties that he considers appropriate before any changes are made.
I hope that that reassures Members that we have considered the issue carefully. I commend clause 16 to the Committee.
Question put, That the clause stand part of the Bill.
The Committee proceeded to a Division.