Individual Electoral Registration

John Penrose Excerpts

Tuesday 20th October 2015 Westminster Hall

[The Parliamentary Secretary, Cabinet Office (John Penrose)]

It is a pleasure to serve under your chairmanship for what I think is the first time as well, Mr Davies. Thank you for guiding us safely through the debate.

Perhaps I will surprise the hon. Member for Blaenau Gwent (Nick Smith) by saying that there is a great deal on which we can agree. In fact, there is a great deal on which all the speakers can agree. For example, I agree with the hon. Member for Edinburgh East (Tommy Sheppard) that the existing processes for sorting out registration and chasing after people in the under-represented groups leaves a great deal to be desired. Often, those processes are set in stone in an analogue age, and we are now in a digital world. They are long overdue for some updating and modernising.

If the hon. Member for Edinburgh East, or anyone else present, would like to come along to Policy Exchange on Thursday, I will be giving a speech on how we need to update and modernise our approach to registration, because I agree with the underlying tone of many of the remarks made today: we have a major problem with not all but some groups in society that are under-represented. We have heard a list of some of them today. People in the private rental sector are difficult to keep track of, as are young black males in particular but many ethnic minorities—it is difficult to persuade them to register, even if we can find them. Students have also been mentioned.

The group that is probably worst represented of all and has not been mentioned so far is expatriate voters. Even of those who are legally allowed to vote and are enfranchised—those who have been abroad for less than 15 years—only between 3% and 5% are registered to vote. That is after the previous Government threw quite a lot of money at the problem in the run-up to the general election and raised the proportion from a paltry 1% to a relatively risible 3% or 5%—that is all. That is a good, if extreme, example of a fundamental problem. We need to update and modernise what we are doing on voter registration.

Nevertheless, it is important that if, when and as we do that—I completely agree with the sentiments expressed: we need to do so—in the vast majority of cases we are going to find people who are not registered at all. A large number of people are missing from the registers entirely, either pre or post-IER. What we do to end the transition to IER will not affect the people who are not currently on the register. We need to update and modernise because it is right and democratic, but let us not fool ourselves that it will have a great deal of impact on the decision about when we end the process of individual electoral registration, because these people are overwhelmingly not on the register as it stands.

[Stephen Twigg (Liverpool, West Derby) (Lab/Co-op)]

On that point, the Minister will know from previous exchanges on this subject that last year the University of Sheffield used flexibilities that his Department gave it significantly to improve the number of students registered. We heard from my hon. Friend the Member for Blaenau Gwent (Nick Smith) that that is not being repeated by other universities this year. If we had a further year—if the Minister had not brought this scheme forward by a year—we could have a much more complete register of students in a year’s time.

[John Penrose]

I invite the hon. Gentleman to come along and hear my speech on Thursday at Policy Exchange, where we will talk about not just that but other initiatives, which I will mention briefly in a minute. Even if we were able to extend what has been done successfully the University of Sheffield and Sheffield Hallam to many other universities, given that the people we are talking about are not on the register, either before or after individual electoral registration, the date at which we end the transition to IER would make no difference to whether they are registered. This is something worth doing, regardless of whether we are doing IER and the transition. It is worth doing at all times, in all places, in any case. The transition date will make no difference to those people.

I completely agree that it is important that we roll out some of the exciting innovations that are being tried in places such as the University of Sheffield and Sheffield Hallam for students. There are all sorts of other things we could do with the online registration process. It is now possible to register to vote online in less than three minutes—less time than it takes to boil an egg. It is an incredibly convenient and simple process.

However, we make it more difficult for people to renew their registration after they have been registered for a year. The hon. Member for Edinburgh East said, and I am sure we all agree, that there is a natural seasonality to electoral registration: registration rates tend to dip after a major electoral event, such as a general election or the Scottish referendum, because people are less interested and registration is less relevant to them if there is no poll in which they can vote in the next 12 months. Some of those people re-register nearer the time, but we should ask ourselves why we ask all those people to re-register every single year once they have made their individual decision to register to vote. We do not ask them to re-register for their tax credits, their TV licence or their benefit claims every single year.

Everybody in this room, except perhaps the hon. Member for Dwyfor Meirionnydd (Liz Saville Roberts)—I am not sure whether she is in favour of this principle as a fundamental—accepts the noble cause of individual electoral registration and ensuring that people make an individual decision to register to vote. However, we need to ask ourselves whether it is necessary to ask people to renew that vow every year. Are we still being true to individual electoral registration if we relax it and make a decision on it every couple of years? That would allow us to deal with some of the natural electoral seasonality that the hon. Member for Edinburgh East mentioned.

There is a huge amount we can do, and there is a huge amount that I believe should be done. I hope, based on hon. Members’ comments today, that there can be some sort of cross-party agreement on some of these things, which could then be introduced. There may not be cross-party agreement on everything. The hon. Member for Ashfield (Gloria De Piero) gave a couple of examples, and we do not necessarily agree on all the detail.

[Gloria De Piero]

Can the Minister give me examples of any measures that will be introduced in the next six weeks?

[John Penrose]

I cannot, partly because I have not given the speech yet, and partly because, as I said to the hon. Member for Liverpool, West Derby (Stephen Twigg), registering people who are not on the register needs to happen, regardless of when the transition from the old system to individual electoral registration ends, because the transition will not affect people who are not already on the register. It is a parallel process that needs to be done anyway.

[Wayne David]

That is missing the point entirely. We are asking the Minister to give us one good reason why it is better to introduce IER in December 2015, rather than December 2016. We are still waiting.

[John Penrose]

I was just coming on to that. I want to address the fundamental point about how we are going to deal with the problem of under-represented groups on our registers, which is crucial and underlies many of the concerns.

Let me move on to the timing of the transition to IER. As we have heard in many speeches today, there is a presumption that this process is going remove eligible voters from the electoral roll. I want fundamentally to question that presumption. During the course of a year a large number people on the electoral register—a very large number in some places, and in other places fewer people—move house. Some sadly die, and there are fraudulent entries in some parts of the country, although not in all—the hon. Member for Caerphilly (Wayne David) rightly said that fraud is not an issue in all parts of the country. That is the natural state of any database. It is natural for any electoral register to contain such data errors.

We have to sort through the 1.9 million people whose entries are incomplete and who had not made the transition as of the general election date of May this year to find which are genuine voters with a pulse—people who are eligible to vote. We need to identify them, confirm their ID in the way that we have been discussing and ensure that they are confirmed on the electoral register. Then the only entries left will be the people who are no longer there—the people who have moved, died or were never there in the first place because they were fraudulent.

[Nick Smith]

Will the Minister give way?

[John Penrose]

I will in a second. Let me finish this point.

That crucial distinction is absolutely central. It is not my intention—I am a democrat, like everybody else here—to get rid of any valid elector from any electoral roll anywhere.

[Christina Rees]

Will the Minister give way?

--- Later in debate ---

[John Penrose]

I will give way to the hon. Member for Blaenau Gwent first.

That is why we have made it so simple for people to register to vote and why by the end of the year, with the £3 million of extra funding we have introduced, the remaining 1.9 million entries on the electoral roll will have been contacted up to nine times over the past 18 months—in some cases, more. They will have had their doors knocked on and their phones rung, and they will have had letters and emails. At the end of that process, the chances of a genuine voter with a pulse who lives in a particular area being disfranchised are vanishingly small. Even if, by some terrible mischance, after all that effort they are genuinely disfranchised and should be able to vote, it takes less time than it takes to boil an egg to re-register.

[Nick Smith]

It is good that people can vote online now, and I know it is a very efficient process. Of the 1.9 million people we are all worried about, what is the Minister’s assessment of how many will be registered after the numerous interventions he is talking about? How many extra people does he believe will be on the register?

[John Penrose]

I do not have that number yet because, as a number of the hon. Gentleman’s colleagues said, the autumn canvass is still going on. Because by definition those people were, without getting too Rumsfeldian about it, known unknowns, we were not sure how many were genuine people with a pulse and how many were data errors. Nobody will know the answer to that question until the autumn canvass process is complete.

Given that over 18 months those people will have been contacted nine times—in some cases more—in a variety of different ways, the chances of genuine voters being disfranchised is tiny. The fact is that the only entries left on the register, which will then be deleted, are the ones who are no longer there, not real voters. I hope we can all sign up to that crucial distinction. I am sure—we have heard this from a number of colleagues—that we would all sign up to the principle of keeping a clean register, which underpins the health of our democracy.

[Christina Rees]

If the transition is brought forward a year, that leaves less time to check out those 1.9 million people. That applies only to the people who were on the register in the first place. What about 18-year-olds and other people?

[John Penrose]

Look at the number of reminders we get about everything else in our lives. We do not remind people nine times about their TV licence or anything else, and we certainly do not take 18 months. With this process, we have gone not just the extra mile, but the extra 10 miles. Once the point has been reached at which the remaining register entries can only be people who have moved away or died or were fraudulently there—those who are not real voters—it seems pointless to wait.

Several comments were made about the Electoral Commission. Although that is an august body, I gently remind hon. Members that there is another body: the Association of Electoral Administrators. Its members are the people in charge of administering elections up and down the country and they are in favour of the change. This is not a one-way street. An awful lot of objective, independent non-politicians think that the idea is good because the transition is sensible and they are reminded of what happened in Northern Ireland, where the change was made in one day, not 18 months and let alone two and a half years. Northern Ireland has been using the system happily for several years.

[Stephen Twigg]

I am grateful to the Minister for his generosity in giving way. He referred to Donald Rumsfeld’s known unknowns, but are not the unknown unknowns the bigger problem? I refer to the students who were not living at a university address last year, but are this year. Due to the lack of the focus that universities had last year, as previously described, fewer such students will be on the register. The Northern Ireland example is particularly relevant here, because schools and colleges there have a duty to work with the electoral registration officer to get 17 and 18-year-olds registered. We argued for that in the previous Parliament, but the coalition Government sadly did not agree to it. Would the Minister agree to that, even at this late stage?

[John Penrose]

At the risk of sounding like a broken record, the hon. Gentleman makes an entirely valid point about the importance of getting attainers and students on the register. We have already discussed some of the good examples going on in Sheffield that bear examination and could be copied.

As I mentioned before, because such people are not on the register at the moment, getting them on the register is something that we should do and is a challenge that will recur every single year forever as long as there are students, universities and colleges. It makes not a jot of difference, however, to the timing of the ending of the transition to IER if such people are not on the register already, because they cannot be crossed off and potentially disfranchised. I hope that the hon. Gentleman accepts that fundamental piece of logic.

[Stephen Twigg]

I understand the logic of the Minister’s argument, but universities have not had a lot of time to learn from the Sheffield experience. I know from talking to universities in Liverpool that they have not adopted the Sheffield system this year. With more time and a concerted effort from Universities UK, the Government and ourselves, we could get all universities doing it next year.

[John Penrose]

That is an interesting and intriguing idea on which I would welcome cross-party discussions if the Labour party is interested. It is just one example of a whole series of things that could be done. The hon. Member for Ashfield, the Opposition spokeswoman, mentioned letting agencies. I am unsure whether I agree with block registration, because it strays perilously away from the turf of individual electoral registration. Again, I am open to being convinced on that, but it is a potential danger that I might not want us to go near. There are many other such opportunities.

The hon. Member for Edinburgh East referred to data cross-matching. A large number of local authorities say, “Look, we have all this data from a range of other sources that we are itching to use.” We could effectively do nine tenths of the annual canvass automatically in a trice just by running some cross-matching between existing databases and the electoral register. We could prove that 90% of people have not moved and are in the same situation. We could then focus our annual canvass efforts on the 10% who do not match up and who are causing the problem, on under-represented groups or on places that seem to have empty houses when we know that people are living there.

With those points, I hope that the debate has begun to unpick the two important parallel but distinct issues. One is the question of how to get more under-represented groups to register. The other is how to deal with data errors in respect of the 1.9 million people, as of last May, and how we distinguish between real voters, ensuring that they are confirmed and not disfranchised, and the errors that need removing to guarantee the strength of our democracy.

[Nick Smith]

It has been a pleasure to serve under your chairmanship, Mr Davies. We have had a really good debate. I want to thank Opposition colleagues who have contributed and added value. Strong contributions included that from my hon. Friend the Member for Dulwich and West Norwood (Helen Hayes), who made an important point about the equality impact assessment.

[John Penrose]

I have just remembered that I did not answer the question asked by the hon. Member for Dulwich and West Norwood (Helen Hayes). There was indeed an equality impact assessment.

[Nick Smith]

My hon. Friend the Member for Caerphilly (Wayne David) talked about the fundamental importance of registration for our democracy. The hon. Member for Dwyfor Meirionnydd (Liz Saville Roberts) had some good ideas about voter vouchers for 18-year-olds. The hon. Member for Edinburgh East (Tommy Sheppard) talked about how exciting campaigns can boost registration, which is the gold standard for us all.

We want exciting campaigns that energise our voters and promote democracy. We had interventions from my hon. Friends the Members for Neath (Christina Rees), for Islington South and Finsbury (Emily Thornberry), for Torfaen (Nick Thomas-Symonds) and for York Central (Rachael Maskell). My hon. Friend the Member for Liverpool, West Derby (Stephen Twigg) probed an important point about student registration.

In this important debate, I have tried to emphasise that bringing forward individual electoral registration at this time is a body blow to our democracy. Colleagues have highlighted under-registration in their constituencies, where key groups of people, such as those in rented accommodation and young people, are being squeezed off the register. The Minister made some constructive comments, and I look forward to reading his speech once he has given it in a few days. I would be grateful if he sent me a link.

[Wayne David]

He could send a copy to all of us.

[John Penrose]

indicated assent.

[Nick Smith]

All here present are good democrats who want to see progress in this area. Nevertheless, the Minister has failed to provide the Government’s assessment of how many of the 1.9 million people will be on the register after the Government’s intervention. It is a shame and a great pity that he failed to answer that important point. The Government have failed to listen to independent organisations such as the Electoral Commission and have done our democracy a disservice as a result. I hope that the Minister will take on board the messages of today’s debate, rethink the Government’s strategy and decide to build our democracy, rather than undermine it.

Question put and agreed to.

Resolved,

That this House has considered the matter of individual electoral registration.