Electoral Registration

Jim Shannon Excerpts

Tuesday 15th January 2013 Westminster Hall

[Chris Ruane]

I have been instructed to carry on by the Chair.

There are a few issues in the excellent document by the Electoral Commission, “Managing electoral registration in Great Britain”, which was published in June 2012. It gives some performance indicators. However, one of the worrying performance indicators is:

“Performance standard 3: House-to-house enquiries.”

“House-to-house enquiries” involves sending canvassers round, from house to house, to find non-responders. In 2008, 16% of electoral registration officers did not perform that role; in 2009, that went down to 5%; in 2010, there were only 2% of officers not carrying out this essential function to get the registration up; and in 2011, the figure increased by 800%, to go back up to 16%.

[Jim Shannon (Strangford) (DUP)]

This is obviously a very important issue when it comes to voter disengagement. Does the hon. Gentleman feel that there is also perhaps a role for political parties? When it comes to MPs doing their constituency work, and interacting with their constituents, perhaps whenever that work has been done the MP can say, “Are you on the electoral list and if you’re not, perhaps you can register?”

[Chris Ruane]

Absolutely. It is incumbent upon us all as MPs to do that—no vote, no voice. That issue needs to be considered as well.

May I respectfully ask that the statistics that I have given are sent to every MP, every Assembly Member, every Member of the Scottish Parliament and every Member of the Legislative Assembly in Northern Ireland, as well as to every councillor across the land, so that we get some pressure from below? As well as Governments passing laws from above, we will get some pressure from below. If most MPs realised that their electoral registration officer was not fulfilling their duties, they would be on to them, but nobody knows about these facts and figures. So I ask the Minister if she will use her offices to ensure that this vital information is sent out to all MPs.

I realise that I have a colleague, my hon. Friend the Member for Edinburgh East (Sheila Gilmore), who wishes to speak, so I will—

[Chris Ruane]

Okay. In that case, Chair, I shall go on even a little bit longer. [Laughter.]

Some of the issues pertaining to Northern Ireland have been mentioned by a number of Members—

[Jim Shannon]

Will the hon. Gentleman give way?

[Chris Ruane]

I will give way on that issue, because I know that my hon. Friend is from Northern Ireland.

[Jim Shannon]

The hon. Gentleman has made that point about Northern Ireland. Just for the record, Mr Owen, I want to say that many people are not registered and those who vote perhaps give an indication in the wrong ballot box—that is my opinion, of course. However, after the disgraceful decision to remove the Union flag from Belfast city hall, the number of people who registered to make a decision and make a change went up greatly. Of course, by that stage it was too late. So, if people want to make a change, vote early.

[Chris Ruane]

Hopefully early, but not often. I thank my hon. Friend for that intervention.

In the case of Northern Ireland, when the changes were introduced in 2006—I admit that they were introduced by a Labour Administration, and that the requirement to have that annual canvass and get out there “on the knocker” was not in place and there was continual registration—registration rates went down in the five or six years afterwards, to 71%, meaning that 29% of people were not registered. If the analysis is made, we will find out that those people, in the main, will be people who live in council houses, or tenants of social landlords, unemployed people or low-paid people, and quite often they will be black or minority ethnic. So quite often these are the people on the margins of society, and as I say there are currently 6 million of them missing from across the UK and the figure for Northern Ireland is proportionally higher than for anywhere else in the UK. So we need to learn the lessons from Northern Ireland if we are rolling out this Bill.

It has been claimed by the Electoral Commission, and I think by the leader of the Liberal Democrats as well, that these changes will be the biggest changes since the introduction of universal suffrage. If they are that big, we need consensus, and if there is not consensus I can promise the Government this—if Labour gets in at the next election, there will be a massive push from Back Benchers and Ministers to undo what has been done.

Labour did not politicise the issue of electoral registration for the 13 years that it was in government. I wish that it had. I was taking the message back to Ministers—Labour Ministers—and saying, “This is a big issue. We have 3.5 million people unregistered.” We could have politicised that issue. If those 3.5 million people ever voted, they would have been our voters. And in fact it was not 3.5 million people; it was 6 million people. If those 6 million people are added to the register, there would be no need for the equalisation of parliamentary seats, because the vast majority of those 6 million people would be in Labour seats. So this issue of registration has massive implications and I urge the Minister, and her team and the Prime Minister, to listen carefully and not to go about this process in a party political way but in a fair, balanced and consensual way.

When Labour came to power in 1997, after we had been out of power for 18 years, the first thing we did was to give away power. We did that by introducing proportional representation for European elections. In Wales, we went from four Labour MEPs to one. That was not in our party political interest. We had a majority of 180 Members of Parliament, and we could have established the Northern Ireland Assembly, the Scottish Parliament and the Welsh Assembly without PR, but we did not. We could have dominated those institutions, certainly in Wales and Scotland, but we did not— we did things in a balanced way. Again, that worked against us.

What did we do with quangos? They were stuffed with Tories. The quango king of the country lived in my constituency. He was on £86,000 a year in 1996—more than the Prime Minister. What did Labour do? There was no more of that. We took out big, full-page adverts, usually in The Daily Telegraph, asking for good, decent people. We said that things would be non-party political. We gave away power in local government in Scotland. Everything was balanced.

--- Later in debate ---

[Sheila Gilmore (Edinburgh East) (Lab)]

It is a pleasure to serve under your chairmanship, Mr Owen. I thank my hon. Friend the Member for Blaenau Gwent (Nick Smith) for securing the debate.

We assume that the Electoral Registration and Administration Bill will complete all its stages at some point and that individual voter registration will go ahead. The Bill will come into force in a period when quite a lot of important things are going on electorally. In Scotland, the process will take place at much the same time as the referendum, which raises considerable issues for electoral registration officers, who will have to manage the processes simultaneously. For the purposes of the referendum, there is a proposal—what happens will depend on the view taken by the Scottish Parliament later this year—to enfranchise 16 and 17-year-olds. If that happens—the Scottish Government have certainly indicated their intention to do it—it will raise procedural questions about how these things are done. Electoral registration officers in my city, for example, could therefore be dealing with a large number of issues at the same time as individual electoral registration.

Like many Members, I think it is important that we put in the effort. The canvass is important. It does not necessarily have to be hugely more expensive, although equally we should not take money away from electoral registration officers. We need to know where the effort needs to be put in, and if electoral registration officers do not know, they need only ask political parties, which can certainly tell them, because the differences in electoral registration in different parts of our constituencies can be extremely stark. We can almost predict where the low registration will be before we go into certain streets and start looking at the electoral register to discover just how many households are missing from it. Armed with that knowledge, we could concentrate on areas where we already know there is a shortfall. Things will only get worse—there is no doubt about that—so we need to concentrate on certain places.

We may need to think laterally about making it easier for people to register. For example, I was out knocking on doors at the weekend and the Member with me pointed out that several of the apparently unregistered houses belonged to council tenants. How did we know that? We knew what kind of new doors the council had recently put on those houses, and we took a bit of guess, albeit it was a fairly safe deduction. Those people had probably moved into those properties relatively recently. New tenants go through various processes with the council: they sign tenancy agreements and some, but not all, apply for housing benefit. That is an ideal opportunity to register people at the same time. People have to do a lot of things—they sign up for the electricity and other things—so why not make electoral registration part of the process, so that they can automatically register as they take up their new tenancy?

Often, it is those very people who come to our surgeries—they are certainly coming to my surgeries at the moment—and say things like, “I’ve just had this letter saying I’ll have to pay something towards my rent from April. I’ve never heard anything about this. I don’t know anything about this.” They see these things as politics, but politics is, of course, about things that happen to them. Once people realise that, they begin to be get a bit more interested, but no doubt some of the people who come to see us and are very angry are not registered. We therefore need to think about making electoral registration as straightforward as possible.

We could go into schools to register young people; that is not at all unreasonable, because once people are registered, the forms will continue in future years. I do not see why it is not possible—this was raised previously—to allow people to register quite late in the election run-up. When there is an election, people’s minds turn to registration. With modern technology and the ability to deal with late registration, we could perhaps let people register virtually up to the election, as happens in parts of the United States. If we do that, people who become interested and who see that the election matters will not find themselves unable to vote. I have known people turn up at a polling station only to discover to their horror that they are unable to vote. At times, they get very angry about that, because they have been fired up by what they have heard.

One thing that is slightly worrying to somebody who sat through the debates on the Bill and who is a member of the Select Committee on Political and Constitutional Reform is that we are now hearing that the situation in Northern Ireland is not as rosy as we were led to believe. The Select Committee looked at the issue and took evidence on it. We were aware that there had been a fall-off in registration initially, but we were given repeated assurances, first, that it was a temporary phenomenon that had been overcome and, secondly, that the rest of the UK would learn from the process and not make the same mistakes. Now, however, we hear that it might not be such a temporary phenomenon. That may be because there was concern at the outset, so extra effort was made to improve the position, but that declined again when the foot was taken off the pedal, which clearly shows that we have to keep putting in the effort. That is a matter of some concern because of the assurances we were given. Those of us who raised concerns about the Northern Ireland situation were told that we really had nothing to worry about, that it had been resolved and that things were moving forward much more successfully. That is not the case.

In the lead-up to the changes, the Government need to look carefully at improving registration levels, which clearly are not good enough in some places. That would be necessary even without individual voter registration. That may require electoral registration officers to work far more closely with their fellow local government employees, laterally in relation to council housing, but there is also housing association housing. They might even work with some private landlords to see whether a link can be made, because that group of tenants is probably the most mobile and they are the ones falling through the hole.

Once we have all the household figures from the most recent census, which have not been published yet, we will clearly see what we know anecdotally from our own areas, which is how much more private renting there is now than there was even 10 years ago. That is such a mobile population that it is probably a major factor in reducing levels of electoral registration. How can we make contact with people when they move in? Can we find ways whereby electoral registration officers do not sit somewhere, isolated, but work with letting agents, perhaps, to make the forms available?

[Jim Shannon]

One of the problems with the Northern Ireland process was that the data-processing system was not working correctly, so the information was not all collated. One of the reasons for that was the funding. Wherever a data-matching process is set up, bringing all the different bodies, benefits and rent allocations together, it should show where the person is, but it does not always work that way unless there is funding to ensure that that the data-matching process takes place. That is a lesson that has been learned in Northern Ireland. The system has not worked. It must work better.

[Sheila Gilmore]

I thank the hon. Gentleman for that comment and insight into problems that have arisen. There are dangers in relying on a technological answer. As we found with some of the data-matching pilots, different organisations record things very differently, although perhaps that should not happen; the technology does not always work; addresses are not always referred to in the same way. Such small differences mean that although the technology should make it possible to identify where a person is, even if they were not previously on the register, that may not happen. A small difference in the description of the address is enough for the technology to let people down.

There is nothing better than the individual approach, and we should not rely on technology to perform that task. Technology has a place, and if it makes certain things easier, all well and good. It may provide a base to start from, but it is wrong to assume that it will somehow get us out of the problem. Getting out to people where they are—for example, by having an electoral registration officer sitting in a supermarket with a stall and forms to catch people while they are there—is not a bad idea. There are all sorts of ways to engage better with people. I hope that that will be taken seriously, that electoral registration officers will be given the resources and information they need, and that good practice will be shared so that that can happen. Otherwise things will get worse. It is deeply depressing to go to what I suppose in my constituency is a typical tenement building and to find that of perhaps eight or 10 residences, barely half are registered, even under the present system. It is not good enough.