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The Parliamentary Secretary, Cabinet Office (Miss Chloe Smith)
I thank the hon. Member for Blaenau Gwent (Nick Smith) for providing us with a helpful and interesting debate. I will attempt to answer the various questions that have been raised, and I hope that I will entertain the Chamber for the remaining 21 minutes.
On the point of sheer entertainment, I will mention my constituency, as the hon. Gentleman mentioned his. The Chartists enjoyed their moment in Norwich, too. I live round the corner from Mousehold heath, the scene of a great point in the history of democratic and somewhat rebellious engagement, which is a fine thing to mention in this debate.
On a perhaps drier topic, encouraging individual registration is vital, and I reassure the Chamber that the Government do not lack ambition on that. It is the role of the Government, politicians, political parties, electoral administrators and plenty of others to encourage people to register to vote. The Government are committed to doing all we can to maximise registration levels, and to consider ways to modernise the system to make it as easy and convenient as possible to register to vote.
The Electoral Registration and Administration Bill, which is currently passing through Parliament and provided us all with a few moments of excitement last night, with perhaps a few raised heart rates here and there, will go some way towards changing the electoral registration process for the better by introducing individual electoral registration. The Bill will create a legislative framework to allow alternative channels for registration, such as online registration, which I am pleased to confirm will be available from July 2014. The Bill will also provide for the use of data matching to verify applications, to confirm existing entries on registers during the transition to IER and to find individuals who do not currently appear on the register. We have already carried out pilot schemes.
Siobhain McDonagh
Does the Minister agree that the findings of the data-matching processes so far indicate that the electoral register is the most accurate record in existence? The electoral register is more accurate than the records of the Driver and Vehicle Licensing Agency, the Department for Work and Pensions and Her Majesty’s Revenue and Customs, perhaps because it is compiled by people who live in a particular area and who go door to door.
Miss Smith
In some ways, the hon. Lady is right. The electoral register, by its nature, is a repository of solid information, but it is important that we put to work other data sets held by different levels of government to maximise numbers. We all want the numbers to be maximised, and we must find the best ways to do so. We are carrying out various schemes to test the usefulness of matching electoral registers against several public authority data sets. A further set of pilots will commence shortly, some of which will address students and recent home moves.
Chris Ruane
Will the Minister explain why the date for introducing IER, which was agreed with all-party consensus under the previous Labour Government, was moved forward one year from 2015 to 2014? Why was that consensus broken?
Miss Smith
I thank the hon. Gentleman, in general terms, for his flashes of bipartisanship both in this debate and, occasionally, in the main Chamber, but I regret that some of his, dare I say, time-filling appeared to descend into slightly more partisan commentary. I will be similarly partisan in response: the version introduced by Labour cost more than our version to the tune of some £100 million, and I think it is worth comparing schemes on that basis. The previous scheme would have caused confusion because, effectively, it sought to run a voluntary version of individual registration alongside another process. I believe that the version before us is somewhat cleaner.
Chris Ruane
I thank the Minister for giving way a second time. Why, specifically, was the date moved from 2015 to 2014? Was it to gain party political advantage for the general election and because the Government foresaw the deadline for the next review of parliamentary boundaries in December 2015?
Miss Smith
In short, no.
Other hon. Members have asked various questions about data matching, which I must address so that I answer everyone in time. In particular, the hon. Member for Blaenau Gwent asked about the use of credit reference agencies, which is a point that he has raised capably many times. We considered the possibility of a pilot using credit reference agency data, but I am advised that running such a scheme within the existing legislation would be difficult. As I said in my answer to the hon. Member for Mitcham and Morden (Siobhain McDonagh), I am interested in finding as many useful sources of data as possible, and I shall continue to look for them. I have no doubt that the hon. Member for Blaenau Gwent and I will continue that debate as we continue our research, but I am aware of a number of shortcomings in using data from credit reference agencies.
There will be a move to digital applications from the current paper application form, which will make registration more convenient for a number of people. The move will increase accessibility for many people with disabilities. I will be talking to the Electoral Commission later this week, and I am happy to raise the points raised by the hon. Member for Mitcham and Morden on the accessibility of the forms. We will be actively encouraging applicants to use the online system, which we intend to be the primary channel for applications. It is important, however, that we retain the option of a paper form to cater for anyone who is not ready for the move.
I acknowledge the hon. Lady’s point on absent voters. She generously explained how important that group is in her constituency, and often, those in that group are older voters, whom we will consider carefully. I certainly would not wish to see any such group disadvantaged, and I will watch that carefully.
Sheila Gilmore
The Minister suggests that she wishes to watch the process carefully, but of course the Government have the power to change their mind about the proposal that people with postal votes should not be automatically rolled over. There is still time to do that before the new process comes into play. Rather than simply reacting to a problem after the event, perhaps the Minister might consider a change of mind.
Miss Smith
I thank the hon. Lady for that reminder of what a Minister is and is not capable of doing. I repeat that I will be watching all these matters like a hawk. Some are within our direct control, some are for the Electoral Commission and some are for Parliament as we complete the process. I reassure her that I am deeply interested in ensuring that we maximise registration levels in all corners.
The current plans for registration include the annual canvass, and I fully assure the hon. Member for Blaenau Gwent that it will continue to be used for as long as it remains the best way to ensure that the register is as complete as possible. If data matching is used, and we hope that we might now be able to match well over two thirds of voters by using that method, a whole new world of possibilities is opened up as to how we might, on an annual basis, register the right people. I do not think a situation in which the annual canvass is less effective than new methods is beyond our lifetimes. I do not suggest that I know what those methods might be—I deliberately take a long view in posing this scenario—but it is possible to use the legislation ahead of time to introduce a power to give an instruction not to use an annual canvass if other methods have become more effective. I repeat that we are all interested in effective methods. I am not interested in ineffective ones. However, Members will have heard the fuller debate on that issue in the Chamber earlier this year when it came before the Commons. I reassure them once again that all the safeguards will remain in place before any such abolition will be considered.
Wayne David
I welcome what the Minister says up to a point, but rather than hypothetical future scenarios, we are looking for proof that the Government are learning the lesson from Northern Ireland, as the Electoral Commission said, and recognising the centrality of annual canvasses. What might happen in future is a matter for another time; we want a categorical affirmation that the lessons from Northern Ireland have been learned and that an annual canvass is here.
Miss Smith
It is important that I go on to Northern Ireland before we run out of time. We are absolutely clear that we will be learning and have learned the lessons from Northern Ireland, and we have looked carefully into the Electoral Commission’s report. We are taking steps to prevent a fall in registration levels upon the introduction of individual electoral registration by retaining the annual canvass—as I said, we have no plans to abolish it in Great Britain—by moving the 2013 canvass to early 2014 to allow a more accurate and up-to-date register to be used at the beginning of the transition to IER, and testing and evaluating the benefits of data matching, about which I spoke briefly, by confirming eligible electors through the data match process. That confirmation will give us a substantial baseline level of completeness throughout the transition to individual registration. All those things are vital. We have always recognised that the transition to individual registration poses a risk to completeness rates, so we are putting in place those safeguards.
Chris Ruane
Registration rates in Northern Ireland are down to 71% and could go lower. At what percentage—60% or 55%, for example—does the Minister believe that we will stop having a properly functioning democracy?
Miss Smith
I do not intend to answer that with a number, but as I have said many times and will say once more, we are all interested in the maximum level of registration in this country.
Mr Andrew Smith
Will the Minister respond to the very good point made by my hon. Friend the Member for Mitcham and Morden (Siobhain McDonagh) about the crucial difference that can be made by the ability of the canvasser on the doorstep to help people complete the form? Will she reconsider it and commit to moving in that direction?
Miss Smith
I will. I am grateful that the right hon. Gentleman asks, as it reminds me to ensure that I answer the hon. Lady’s question. I do not believe that there is anything to prevent canvassers from helping on the doorstep. I am happy to come back on that in further detail, as I see that we are running out of time.
On the civil penalty for failing to make an application to register when requested to do so by a certain date, the hon. Member for Blaenau Gwent asked me for a figure. It is currently subject to keen stakeholder engagement, and I look forward to being able to update the House in due course. In passing, I note under that heading that the civil penalty is about deterrence, not making money. The sum will fall to zero once the individual registers. There is no interest in turning it into a money pot; that is simply not what it is for. I reassure the Chamber that through the safeguards that I have described, we want a situation in which we have confirmed the majority of existing electors and automatically retained them in the register, which will allow us to ensure that the register is at least as complete as it is now while improving its accuracy during the transition to individual registration.
It is important that I discuss some other measures in the time available. The IER system must be flexible enough to respond to changes in society. Beyond the transition, we will assess the most appropriate channels for applications. We want it to be digital by default, and we want an IT service to underpin the process for validating all applications, in whatever format they are made.
The Government are, of course, committed to funding the transition to individual registration, as has been noted throughout this debate. We will fund local authorities in England and Wales directly through grants made under section 31 of the Local Government Act 2003, allocated for the purposes of paying for the transition. Local authorities will receive a non-ring-fenced specific grant to pay for the move to IER. It will not be included in the formula grant. Appropriate safeguards already exist in the legal duties, which will be seen by the House in secondary legislation, and those duties rest on electoral registration officers. Local authorities will clearly be obliged to fund a number of business-critical activities, and that is in compliance with their statutory duty to pay EROs’ properly incurred expenses. I am happy to deal with that matter more in correspondence if Members wish.
Encouraging democratic participation is vital, and I hope that hon. Members have noted my commitment to it in the flavour of my comments in this debate. We are seeking to work with a range of organisations to engage individuals and communities from all sections of society in the political process. I am afraid that I cannot avoid using a minute to respond to some of the more partisan points made by the hon. Member for Vale of Clwyd (Chris Ruane). Nobody owns voters, places or cities. We all go out and work for them. I am sure that he joins me in that sentiment, and I look forward to working with him in his more bipartisan moments.
We know that registration levels are disproportionately low in some groups; I think that everybody has made that point in this debate. To help us understand current levels of electoral registration, we have carried out a detailed programme of research, including funding an Electoral Commission study on the completeness and accuracy of the register, an independent academic review of all available research and further studies into exploring the barriers to registration for groups missing from the register under the current system.
I said that I would mention some places on which the data-mining pilots are particularly focused. As I think hon. Members know, they are to be focused on attainers, students and recent home movers, among others. I have no concerns about being approached by Universities UK or the National Union of Students, although I note that those groups met my predecessor at a more urgent stage of the Bill. However, I am happy to have further such discussions with them. On the points made about student voters, I note that only 13% of halls of residence currently use block registration. That is instructive, as it suggests that there are alternative methods. It is vital to treat young people as adults who can and ought to register in their own right and under their own responsibility.
On other ways that we are working with groups in broader society, the Northern Ireland experience is helping us plan activities. We are working with Bite the Ballot and Operation Black Vote to increase understanding of the importance of voting and the process of registering to vote; I have done such events in Norwich, and I think it is important to do so.
We are continuing all those efforts to drive up registration rates as we move towards IER. To do so, we need partnerships with a range of organisations in the private, state, voluntary and community sectors. As I said, I welcome and appreciate all the good points made in this debate. I shall be speaking to the Electoral Commission later this week, as I do regularly as part of this work, and I shall impress on it as part of its responsibilities to communicate about registration to the broader public—hon. Members will know that that is one responsibility of the EC—the good points made in this debate.
In conclusion, the Government are fully committed to doing what we can to increase voter registration levels. There is no silver bullet solution. I do not think that increasing democratic engagement is the Government’s responsibility. To borrow words from the Scripts’ recent song “Hall of Fame”, I think it is a question for students, teachers, politicians and preachers. It is also a question for parliamentarians, parents, carers, role models and officials from political parties. We must provide people with compelling reasons to vote.