Business of the House (Virtual Proceedings relating to the Committee stage of public bills and to Messages and First Readings)
Baroness Evans of Bowes Park Excerpts(3 years, 11 months ago)
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Baroness Evans of Bowes Park
That, further to the resolution of the House of 21 April, until further Order—
1. Committee stages of public bills may take place in Virtual Committee.
2. Such Proceedings shall follow, so far as practical, procedure in Grand Committee as modified by any guidance issued by the Procedure Committee.
3. A Virtual Committee is empowered to amend a bill, stand part its Clauses and Schedules, agree its Title and report it to the House.
4. No amendments may be tabled after the deadline prescribed by the Procedure Committee for consideration in Virtual Committee.
5. For the purposes of Standing Order 47(2) (Commitment of Bills) any motion to discharge an order of commitment is to be moved at a convenient point in physical proceedings, and Virtual Committee may be cancelled without motion if no amendments have been set down before the deadline for production of the Marshalled List.
6. Notwithstanding Standing Order 41(2) and (3), messages between the Houses may be sent and received, and a bill sent from the Commons may be read a first time, irrespective of the sitting of the House.
7. The provisions of this Order shall be applied in accordance with guidance issued under the authority of the Procedure Committee from time to time, which may vary the provisions of the Companion to the Standing Orders insofar as they apply to Virtual Proceedings.
The Lord Privy Seal (Baroness Evans of Bowes Park) (Con)
My Lords, from next Wednesday we will begin taking the Committee stages of public Bills virtually. These virtual Committees will constitute the Committee stages of these Bills in the same way a Grand Committee would in normal times and will be able to take decisions in the same way. I make it clear from the outset that while virtual Committee sittings will be time-limited, Committee stages will not: we do not time-limit the consideration of primary legislation and will not start now. More time will be found for any virtual Committees that take longer than expected, following discussions between the usual channels. This is the same process that has previously been followed when Bills are taken in the Chamber or the Moses Room.
Last Thursday, the Procedure Committee agreed the new temporary virtual procedures and has subsequently issued detailed guidance on how Committee stages will work. The guidance, including this Motion, was issued on Monday. I urge all noble Lords to familiarise themselves with the guidance. Notice of the first virtual Committee, due to take place next Wednesday, was given via last week’s Forthcoming Business. Subject to the overall cap I shall now set out, any Member of the House may take part in a virtual Committee. However, as with all our business at the moment, Members will need to sign up in advance to take part, and only those who do so will be able to participate in proceedings. Those taking part will also be asked to indicate in advance which amendment or groups of amendments they wish to speak to, in order for the digital service to ensure that Peers can be part of the broadcast proceedings. Those Members who table or add their names to amendments will be signed up automatically.
The deadline for tabling amendments for virtual Committees will be one day earlier than normal: 5 pm three working days before a virtual Committee is due to take place, or 4 pm if that day is a Friday or in recess. It will not be possible to table amendments once the deadline has passed, so that groupings can be agreed and Members signed up to participate in good time. Since the House returned on 21 April, we have steadily increased the amount and type of business we take virtually. Our Virtual Proceedings have become smoother as we have become used to them and they are now being broadcast to the public in the same way our physical proceedings are. It is necessary for Members to sign up in advance of Virtual Proceedings, so that the digital service and broadcasting team know which Members are taking part and can support them properly, as I am sure all noble Lords who have taken part in the proceedings so far have seen as they get ready to take part. Noble Lords who are not able to take part are, of course, able to view the proceedings, and the Procedure Committee, not the Government, has set the deadlines for signing up, as is right and proper.
I know that questions were raised in the previous discussion about time limits and caps on the numbers of Members who can participate. These are not arbitrary rules; there are reasons linked to the administrative and broadcast capabilities of the House. The House authorities, the digital service and the broadcast team are already working at maximum capacity. Staff across the House are working long hours, working in reduced teams so they can do their jobs while respecting social distancing, and travelling on public transport to get to the House to allow us to participate virtually. They are here. I am sure noble Lords all appreciate the huge effort they are putting in on our behalf, but we have to be mindful of the demands we put on them and make sure they are giving them the space and ability to do their jobs to the best of their ability, which is absolutely what they are doing. I place on record again my thanks to all those who have worked so hard, and continue to do so, to support us. I beg to move.
Amendment to the Motion
Baroness Evans of Bowes Park
I thank the noble Lord and the noble Baroness. I had of course made a note to thank all Peers across all Benches, including the Opposition Front Bench, and of course I thank my Ministers as well for everything they have done to contribute to these proceedings. I apologise for having failed to say that in my response last time, but I wholeheartedly support the words of the noble Baroness.
I will address some comments. Yes, we will be returning on Mondays. I think that was the correct date—I do not know all the dates in May off the top of my head. That will be published in Forthcoming Business and we will move towards four-day weeks from then. The usual channels will always keep business under review to make sure that we are doing everything we can. Obviously we will have to see how Committee stages work in virtual proceedings, but we want to balance scrutiny of government with making sure that legislation comes through, and those conversations will continue in the constructive way they always do.
Quite a lot of the comments of the noble Lord, Lord Adonis, are mentioned in the guidance, which will be circulated to all Peers. It probably has not been done yet, because we did not want to assume that this Motion would be passed, but as soon as it has been, the guidance will be published. If any noble Lords have further questions, please get in touch and we will clarify them. We have attempted to consider most issues, but I accept that we may not have considered some things. However, I can say to the noble Lord that, as the noble Baroness rightly said, post Committee we will move on to Report, and we have amended the rules to allow amendments in Committee to be brought back on Report if there is not unanimous support; so we are having a bit of flexibility and recognising the virtual proceedings.
The same rules apply to Virtual Proceedings as to Grand Committee, and we feel that there will be ample time for scrutiny. As I said, the noble Lord will see that the sessions for Committees are in one-and-a-half-hour slots, again for all the procedural reasons. Regarding Committee stage as a whole, we normally have various days in which to look at Bills in Committee, and that will continue. So while the sessions themselves may be time limited, that does not mean that Committee stage as such is time limited.
As I say, we are also looking at Report. Members of the commission will know that work is ongoing to build a remote voting function, which needs to be built now that the Commons have, I believe, got their system up and running and are planning to start using it. Some of the gremlins they faced have now been sorted out, and we will be building a similar system so that we will be able to vote as well.
I hope that that deals with all the issues but, as I say, guidance is being published, and if that does not answer all the questions, we will be happy to provide more detail. I beg to move.
Lord Adonis
The big question raised by what the Leader said—I will come back on one of the other points in a moment—is what will happen on Report. Can she give to the House an undertaking that there will be no Report on a Bill until we have a hybrid House, so we do not face the same issues on Report as she has just outlined in Committee about noble Lords needing to indicate in advance that they can participate? That is an absolutely crucial issue.
Baroness Evans of Bowes Park
I am afraid that I cannot make a commitment on a hybrid House, because I do not know when we are going to move to it or what the guidance will be. We are working towards facilities for a hybrid House at the moment, which we are all committed to, but I am afraid that I cannot make promises about how practical it will be, or anything on that basis. However, we will ensure that when Members wish to vote on proceedings on Report, we will have a system up and running to ensure that they can do that.
Business of the House
Baroness Evans of Bowes Park Excerpts(3 years, 11 months ago)
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Baroness Evans of Bowes Park
That the debate on the motion in the name of the Lord Archbishop of York, which is set down to take place in a Virtual Proceeding today, be time-limited to 3 hours.
Amendment to the Motion
Lord Stoneham of Droxford (LD)
Perhaps I may be of help. Obviously talks have been taking place in the usual channels. I understand that she cannot support what the noble Lord, Lord Adonis, is saying, but we are making every effort to end these time limits by widening opportunities in debates, extending our hours and sitting for an extra day. We are moving towards that and I wonder whether she would formally give that backing so that eventually we get back to the point where we do not have time limits or limits on the number of speakers who can take part.
The Lord Privy Seal (Baroness Evans of Bowes Park) (Con)
I entirely agree that today’s debate is extremely important and I am delighted that we have been able to facilitate it. Our Benches have, quite rightly, given a Conservative Party debate to the most reverend Primate the Archbishop of York and I look forward to what I am sure will be an extremely interesting and informed debate by all noble Lords taking part.
I have to reiterate to noble Lords that the House authorities, the Digital Service and the broadcast team are at maximum capacity. They are not able to facilitate longer debates or those with more than 50 Members taking part. I know that it is frustrating but I am afraid that there are practical, administrative and broadcast restrictions, and we are working within those strictures.
I do not dispute that that is frustrating. As a Government, as the usual channels and as the House authorities, we are doing our best to facilitate the Virtual Proceedings, but I am afraid there are limits to what everyone is able to do. I know noble Lords are frustrated but I cannot stress enough how hard people are working—and the hours they are working—to do this. The House of Commons is using broadcasting procedures, as is our House. This is not about trying to curtail discussion and debate, but about trying to facilitate as much as we can within the boundaries within which we are having to work. I am sorry to keep saying it, but it is important to put that on the record.
I am sorry that I cannot agree to the noble Lord’s request at this point—I am afraid it will not be possible—but I hope that everyone who participates in the debate enjoys their time in it. I have no doubt that they will make extremely important points that we as a Government and everyone listening will take into account and reflect on.
Lord Alderdice (LD)
I want simply to draw the noble Baroness’s attention to one reason why people find this frustrating: the repeated assertions about what was technically possible and possible for practical reasons have turned out not to be the case at all. She needs to understand that some of us have been working online and virtually for a long time and in many circumstances, both nationally and internationally. We know what is possible and what is not. There seems to be a lack either of imagination and creativity or of something else. She needs to understand that that is one reason why trust is breaking down on this point.
Business of the House
Baroness Evans of Bowes Park Excerpts(3 years, 11 months ago)
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Baroness Evans of Bowes Park
That the debate on the motion in the name of Baroness Williams of Trafford, which is set down to take place in a Virtual Proceeding today, be time-limited to 2 hours.
Business of the House
Baroness Evans of Bowes Park Excerpts(3 years, 11 months ago)
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Baroness Evans of Bowes Park
That the debate on the motion in the name of Lord Boswell of Aynho, which is set down to take place in a Virtual Proceeding on Tuesday 12 May, be time-limited to 3 hours and that the time limit may be varied by the unanimous agreement of the members taking part in that Virtual Proceeding at the commencement of proceedings.
Business of the House
Baroness Evans of Bowes Park Excerpts(3 years, 11 months ago)
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Baroness Evans of Bowes Park
That the debate on the motion in the name of Baroness Boycott, which is set down to take place in a Virtual Proceeding on Thursday 14 May, be time-limited to 3 hours and that the time limit may be varied by the unanimous agreement of the members taking part in that Virtual Proceeding at the commencement of proceedings.
Private International Law (Implementation of Agreements) Bill [HL]
Baroness Evans of Bowes Park Excerpts(3 years, 11 months ago)
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Baroness Evans of Bowes Park
That the order of commitment of 17 March be discharged and that the Bill be committed to a Virtual Committee.
Business of the House
Baroness Evans of Bowes Park Excerpts(4 years ago)
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Baroness Evans of Bowes Park
That until 21 May 2020:
(1) debates on statutory instruments taken in a Virtual Proceeding shall be time-limited to 1½ hours; and
(2) this time limit may be varied by the unanimous agreement of the members taking part in any such Virtual Proceeding at the commencement of proceedings.
The Lord Privy Seal (Baroness Evans of Bowes Park) (Con)
My Lords, this time last week, the House agreed that certain types of business could be taken in a Virtual Proceeding. So far, we have had virtual Oral Questions, debates, Statement repeats and PMQs and, generally, they have worked well. From next week, we will begin taking legislation in this way. Following discussions through the usual channels, my noble friend the Chief Whip has scheduled a small number of debates on statutory instruments to take place virtually. The House has already agreed in principle to doing so.
Today’s Motion will, until Whitsun, time-limit the SI debates that we take virtually to one and a half hours each. This will make timings more predicable for Members taking part and the IT professionals who will support them, and we thank them all for their hard work in helping us get this far.
All the virtual business that we have taken so far has been time-limited in some way. This time limit is identical to that which routinely applies to SI debates in the House of Commons. The Motion also provides a mechanism by which the time limit can be adjusted for specific debates should that be required. Noble Lords will need to sign up to speak in these debates. While this is not our normal practice for SIs, it is necessary so that the Parliamentary Digital Service knows which Members to admit to the Virtual Proceedings. Of course, any noble Lord is able to sign up to speak in them.
I should make it clear that these Virtual Proceedings are not empowered to approve SIs on behalf of the House as a whole. Those SIs debated virtually will need to come to the Floor of the House for approval in a similar way to how SIs are debated in the Moses Room before being decided in the Chamber at a later date.
I am pleased to say that our Virtual Proceedings will be broadcast to the general public via Parliament TV from today in the same way as are our physical proceedings. This is one week earlier than was anticipated. I put on record our thanks to all those who have worked so hard to make that happen. I beg to move.
Business of the House
Baroness Evans of Bowes Park Excerpts(4 years ago)
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Baroness Evans of Bowes Park
That the debate on the motion in the name of Lord Addington, which is set down to take place in a Virtual Proceeding on Thursday 30 April, be time-limited to 3 hours and that the time limit may be varied by the unanimous agreement of the members taking part in that Virtual Proceeding at the commencement of proceedings.
Business of the House
Baroness Evans of Bowes Park Excerpts(4 years ago)
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Baroness Evans of Bowes Park
That, in the event of a debate on a motion relating to the United Kingdom’s Convergence Programme being set down in a Virtual Proceeding on Tuesday 5 May, the debate be time-limited to 1½ hours and that the time limit may be varied by the unanimous agreement of the members taking part in any such Virtual Proceeding at the commencement of proceedings.
Business of the House
Baroness Evans of Bowes Park Excerpts(4 years, 1 month ago)
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Baroness Evans of Bowes Park
That, until 21 May 2020, and notwithstanding any prior resolution of the House:
(1) only public bills sponsored by a Minister of the Crown shall be considered;
(2) no motions for balloted debate shall be taken; and
(3) no Questions for Short Debate shall be asked, except for balloted topical Questions for Short Debate on Thursdays.
The Lord Privy Seal (Baroness Evans of Bowes Park) (Con)
My Lords, the Coronavirus Bill and the Contingencies Fund Bill will receive Royal Assent this evening, and that will be notified to both Houses tonight. This means that the House will no longer sit tomorrow or next week. Noble Lords who have tabled an Oral Question will receive a written response from a Minister.
The House will return after Easter on Tuesday 21 April as planned. The usual arrangements for the recall of Parliament will apply, should the House need to meet before then. The previously announced adjournment for the VE Day bank holiday weekend will go ahead as planned.
When we return, we will make some changes to the way that our business is arranged. In light of the circumstances, and having consulted the usual channels, it has been agreed that, for the first three weeks after Easter, the House will sit only on a Tuesday, Wednesday and Thursday. So the House will sit on 21, 22, 23, 28, 29 and 30 April, and on 5 and 6 May, when we will rise for the VE Day long weekend. Further discussions will take place to inform what happens after that.
It has also been agreed that until the Whitsun Recess—until Thursday 21 May—we will not consider any Private Members’ Bills, balloted debates or ordinary Questions for Short Debate. No Back-Bench Member will lose out. My noble friend the Chief Whip, who I am pleased to report is feeling better, will be in touch with those Members who had an agreed slot for their business to discuss alternative arrangements.
For the convenience of Members and those staff who have to come in, the House will sit earlier on Tuesday and Wednesday, at 1 pm on Tuesday and at 11 am on Wednesday. This will enable business to conclude at around 7 pm on both days rather than the usual 10 pm. Tuesdays and Wednesdays will be used as, they are now, to scrutinise the Government’s legislation. Grand Committees will be scheduled only if absolutely necessary. Party debates and topical Questions for Short Debate will continue on Thursdays, so the Opposition parties, Cross-Bench Members and Back-Bench Members will retain the ability to initiate debates to maintain the House’s key function of holding the Government to account. Oral Questions will continue as normal at the beginning of every sitting day, with a topical Question asked on each day the House sits. A new Forthcoming Business will be issued as soon as possible.
We will also have to think about how we conduct our business, not just what we consider and when. We will have to look carefully at what sensible adjustments can be made to our working practices and procedures. We will continue to work with the usual channels and the House authorities on these issues, but I can tell the House that a working group of senior officials from both Houses and the Parliamentary Digital Service has been set up to develop effective remote collaboration and videoconferencing. The Parliamentary Digital Authority is doing all it can to enable rollout to Members as soon as possible.
The social distancing measures we have put in place this week will need to continue for the foreseeable future. Noble Lords who do not need to attend the House should not do so, and that particularly applies to those in the vulnerable groups. We have all seen noble Lords in their 70s and 80s in their places this week. I simply say, as the Speaker said last week, that as parliamentarians we have a duty to show leadership and to heed the advice of the public health experts.
Finally, I am sure all noble Lords will join with me in putting on record our thanks to all those members of staff who have supported us so ably in recent days. On a personal note, I express my thanks to my fantastic team for all the help they have provided to me ever since I became Leader. I know that all staff will continue to work very hard on our behalf in the weeks ahead, and we are lucky to have them. I beg to move.
Baroness Wheeler (Lab)
My Lords, I thank the Leader of the House for her Statement today and for the constructive usual channels discussions held away from the Chamber, including with my noble friends Lady Smith of Basildon and Lord McAvoy, who have, while working at home, continued to be active and involved throughout the week. It is vital that Parliament continues its essential role of scrutiny, particularly at a time of crisis, and this House must continue to play its part. It is right that the Leader of the House referred to the programme planned for after the Easter Recess, which has been discussed by the usual channels. It is also right that the business that the Government outline keeps to a more limited programme while ensuring opportunities for scrutiny of ongoing legislation, as well as preserving time for Opposition parties and groups. She will know that the leaders in the usual channels are all fully committed to keeping in close contact between now and when we return.
The Leader will know that Members across the House are very keen to see the introduction of changes to how we work in future, using new technology such as remote collaboration and videoconferencing. For example, committees can meet online, but there are many other ways in which we can fulfil our obligations and maintain social distancing, as a number of noble Lords have outlined in speeches this week. Many businesses are being far more innovative, and we should also be taking a lead on this. I underline that the working group the Leader of the House referred to needs to work with a sense of urgency so that new technological solutions to the current situation can be agreed and introduced as soon as possible, preferably in time for when we return from the Recess.
I also thank her for emphasising that the House returns on 21 April, as previously planned, as there was some confusion in the media, not for the first time, on this issue. Normal procedures will apply, even in this situation. However, should there be any significant change or action required, a recall of Parliament has to be an option.
I also thank the Leader of the House for her comments about the staff of your Lordships’ House. I too thank all the staff of the House, including the cleaners and the security and catering staff, as well the House administration and party staff. Whatever decisions are made on the future working of this House, we must consider them, too.
Lord Harris of Haringey (Lab)
My Lords, I recognise that the Statement was agreed by the usual channels; I therefore do not deplore it.
First, I support what the Lord Privy Seal said about the staff of the House, who have been put under enormous pressure during this period. We must be extremely grateful for their efforts and commitment. That is an extremely important message and anything said in these exchanges is certainly not intended to detract from it.
It is in the Government’s interests to demonstrate that they are operating as transparently, openly and accountably as they can. On us coming back on 21 April, I am pleased that that guarantee has been given; I am sure that Parliament will be recalled before then if necessary. May I make a practical suggestion about accountability? This is an enormous crisis and there will be lots of decisions to be taken. Rather than simply having one topical Question per day, we should have two, or even three.
If that is not possible, there should be a firm commitment from the Government to a Statement at least twice a week, if not every day, when we return so that there is full opportunity for the Government to explain issues arising and report back on how their various measures are working. That would also allow the House—it will not be all of us since, as we have already seen, people are self-selecting and deciding who comes in; we should find ways to enable people who cannot be here for whatever reason to engage—to question and hold the Government to account. Above all, by being transparent, the Government will continue to have the nation’s support in trying to deal with the coronavirus.
Baroness Evans of Bowes Park
I thank noble Lords for their comments. I will pick up on some of the points raised.
First, I assure noble Lords that the working group looking at digital technologies and how we can be more effective is very cognisant of the urgency and importance that the House places on it—I can see the Clerk of the Parliaments nodding. It will be taking this forward and, I am sure, would welcome any suggestions from noble Lords about technologies they have used such as apps, et cetera. This work will be taken forward over Easter with a lot of urgency.
As I said, we will come back on 21 April. We will be publishing Forthcoming Business so that noble Lords will be able to see what government business we have. As I said, Thursdays will be set aside for opposition and Back-Bench issues, so there will be ample opportunity for issues that noble Lords wish to raise.
In relation to Statements and UQs, I think we have had a Statement pretty much every day so far and, in light of the circumstances we will find ourselves in, I suspect that will continue. However, I hear what the noble Lord has said.
It is up to Select Committees to decide how to conduct their business, and they can work remotely if they wish. That is for Select Committee chairmen and their committees to decide.
I am grateful to the noble Lord, Lord Purvis, for acknowledging the engagement of Ministers in this House. I assure him that we will continue to do so. It is a responsibility that my Front Bench and I take extremely seriously. I assure the House that we will continue to do so when we return after Easter.