Registers of Births and Deaths Bill

Saqib Bhatti Excerpts

2nd reading
Friday 26th November 2021 Commons Chamber

[Saqib Bhatti (Meriden) (Con)]

I beg to move, That the Bill be now read a Second time.

Every day that I am a parliamentarian is a day of great pride and privilege, but that is particularly the case today. I pay tribute to the hon. Members who have already introduced Bills, which were equally important. In particular, I pay tribute to my right hon. Friend the Member for North Somerset (Dr Fox) for his Down Syndrome Bill, which shows what can be achieved when we have cross-party support but also passionate Members of Parliament trying to achieve something good. I pay tribute to the hon. Member for Rutherglen and Hamilton West (Margaret Ferrier) for two reasons: she introduced an important Bill, but she also ensured that my Bill is not the most technical Bill presented to the House today.

It is a great privilege to speak to this Bill, because I believe it will make a tangible difference to the way we deal with two absolutes in life—births and deaths. The Bill is about modernising the administration of those essential moments in life, by making them more efficient and easier to manage for local authorities and for the public at large, while making cost savings in the process. The Bill reforms the way in which births and deaths are registered in England and Wales, paving the way for a move away from a paper-based system of registration to an electronic system.

Eagle-eyed Members, of whom there are many, will note that this is not the first time that the Bill has been presented to the House. My right hon. Friend the Member for Sutton Coldfield (Mr Mitchell) promoted the Bill in the last Session, and I thank him for his tireless work on this matter. I also thank the Minister for meeting me in the lead-up to the debate and for committing himself to modernising our registration systems so that they are fit for purpose in the 21st century. I am particularly grateful to his team for their support—namely Linda Edwards, who has been extremely helpful in drafting and addressing the issues present in the Bill. It would be remiss of me not to thank my own team—namely Ali Fazel and Ben Rayment—for their support in bringing the Bill to the House.

As in so many cases, covid-19 has had a significant impact on the delivery of registration services across England and Wales, and it has highlighted the need to offer more flexibility in how births and deaths are registered. I believe that the Bill goes a long way in improving the way we process both those pivotal moments in our lives.

Just a few months ago, I became a new father. The birth of my son was one of the happiest, most joyous experiences of my life. When it came to the registration, my wife and I decided to go together with the baby to the registration office. As I am sure Members are fully aware, childbirth and those early weeks are an exhausting experience, and the 20-mile round trip with the baby, when he started crying, felt more like 200 miles. Despite the excellent and kind staff at the registration office, I found the whole process cumbersome. On the way back, I found myself asking one question: surely there is a better way to do things? Of course, I was thinking of the registration process, not parenthood. That question is why I stand in the Chamber today.

For the purpose of clarity, I will run through the existing system and then the changes that the Bill would introduce. Currently, an appropriate informant is required to register all births and deaths that occur in England and Wales with the registrar for the sub-district in which the birth or death occurs. In the case of the birth, the appropriate informant can be the mother of the child or the father—as I recently found on my journey to the registrar’s office.

When they register a birth or death, the registrar will record all the information on an electronic system. Once the registration is complete, the system will generate a paper register page, which is required to be signed by the registrar and by the informant in the presence of the registrar. That paper record is then put into a register that the registrar keeps in a safe, and it is the formal record of the event from which all certificates are then issued.

[Mr Richard Holden (North West Durham) (Con)]

Many parents love the birth certificate they get for their child. Will my hon. Friend reassure me by clarifying that he proposes to do away with not that but just the duplication of the record?

[Saqib Bhatti]

My hon. Friend makes an important point. I can confirm that those certificates—of which I have three, by the way—will not be changed. They are an important thing that parents or, indeed, any informant, whether for a birth or death, treasure and keep safe. The Bill deals only with the administration and the process behind it.

The information is currently held in two places: in the electronic system and in paper form. In other words, as my hon. Friend just reiterated, two systems are running in parallel and creating unnecessary duplication. The changes proposed in clause 1 would remove that duplication of processes by amending the Births and Deaths Registration Act 1953—which implemented a system that had been in place since 1836—to remove the requirement for paper birth and death registers. Under my Bill, registrars would continue, as now, to register all births and deaths in the electronic register, which is a much more efficient and secure system for maintaining records of births and deaths. The electronic system is already in place, has been running in parallel since 2009 and is used on a daily basis. It is important to note, then, that we are not building new infrastructure but simply streamlining what we currently have.

I am sure that Members from all parties, but especially my fiscally-conservative colleagues on the Government Benches, will be pleased to hear that the removal of the need for paper registers and the ending of the requirement to make quarterly returns, to which I shall come in a moment, will save the taxpayer £20 million over the next 10 years. That figure is conservative, though, and the estimated savings to the taxpayer as a result of all the Bill’s measures amount to £170 million.

I have already spoken of the impact of covid-19 on births and deaths registration services. The Coronavirus Act 2020 allowed for an easing of the restrictions on the deaths registration process imposed by existing legislation, enabling the registering of deaths by telephone; however, the Act’s life is time-limited by a sunset clause that takes effect in March 2022. The industry hugely welcomed the remote registration of deaths. In the lead-up to this debate, I met the National Association of Funeral Directors in the Borough of Solihull, just outside the border of my constituency. The association informed me of the efficiency and ease of the registration of deaths via phone. The process was highly successful and showed that it could be done, and done well.

[Mr Holden]

It is interesting that my hon. Friend mentioned the financial savings for the taxpayer and the new system of registration by phone or electronically. Are there also environmental benefits from not printing on tens of thousands of pieces of paper every year? Has my hon. Friend made any assessment of that, or might we consider it at a later stage?

[Saqib Bhatti]

My hon. Friend makes a good point and I would certainly welcome our looking into that at a later stage. It makes sense that the Bill could bring some environmental benefits.

[Sir Christopher Chope (Christchurch) (Con)]

Does my hon. Friend share my concern that many of these registrations of deaths during covid have inaccurate information on them? They say the death is caused by covid or with covid, when the nearest and dearest of the people who have died often say there was no covid involved at all. There is a lot of inaccuracy. How does his Bill address that?

[Saqib Bhatti]

I thank my hon. Friend for that intervention and I recognise that he has always been a doughty champion of parliamentary scrutiny. I do not share that concern in reference to my Bill because the reason for the deaths is stipulated by the coroner, which is outside the scope of the Bill.

[The Parliamentary Under-Secretary of State for the Home Department (Kevin Foster)]

It might be helpful if I point out that in many cases it would be the medical certificate of the causes of death that would set out the circumstances of the death and what particular conditions may have been involved. That is part of the registration process, but its contents are not necessarily affected by the proposed change.

[Saqib Bhatti]

I thank the Minister for that clarification.

[Sir Christopher Chope]

But does that not highlight the difficulty that, if somebody registers a death on the telephone, they may not have access to the death certificate and may find that the death is registered with inaccurate information from the death certificate?

[Saqib Bhatti]

I think that is transmitted directly to the registrar, who is of course independent. That creates a check and balance in the process, from my perspective.

[Sir Christopher Chope]

My hon. Friend says the information that comes from the death certificate is transmitted directly to the registrar. That is right, but if the person who is the nearest and dearest does not know what is contained in that death certificate and is concerned about its accuracy, the death could be registered with information that the nearest and dearest disagreed with.

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[Saqib Bhatti]

I understand the point my hon. Friend makes, but it is my contention that that would be covered by the coroner’s process. Of course, there are avenues for reflection and appeal for anyone who is the informant in that instance.

[Kevin Foster]

Perhaps it might help if I say that these changed procedures would not change the rules about what goes into the medical certificate of the cause of death. We have already moved how it is transmitted, so the process and methods for raising any concerns are not fundamentally affected by whether it is a paper register or an electronic register, which, of course, already runs in parallel to the paper system.

[Saqib Bhatti]

I thank the Minister for further clarification on that point.

I mentioned that I spoke to the National Association of Funeral Directors, and I am sure the whole House will pay tribute to the funeral industry, which, like many parts of our community, has worked incredibly hard over the past 12 to 18 months due to covid. I certainly pay tribute to funeral directors for their hard work.

Registering a death has traditionally been a paper-driven process and has often been hindered by delays in the system, which serve to increase the gap between the death and the funeral. In fact, a survey of NAFD members in 2021 confirmed that 82% of funeral directors felt that processing the forms digitally was working either well or very well, and almost 80% of respondents confirmed that they rarely or never experienced delays in the registration of deaths.

But I would go further: if we have the chance today to ease the pain of any individual who is grieving, we ought to take that opportunity. That is the opportunity I believe this Bill presents. The last thing anyone who is grieving wants to do is to make that journey—sometimes a very long journey—to the registrar to register a death. Being able to do so electronically may provide some relief in an otherwise difficult time. I reassure my hon. Friends that, as has already been mentioned, this Bill does not make any changes to the information that is to be recorded in an entry, such as who can act as a qualified informant. That remains the same in the case of a birth or a death.

A further change that clause 1 makes to current procedure relates to how information is given to the superintendent registrar. Currently, registrars are required to submit copies of all the birth and death entries that they have registered in the last quarter to their superintendent registrar through a system of quarterly returns. When received from the registrar, the superintendent registrar certifies all the entries as being true copies of the birth and death entries in the registers, and forwards them to the Registrar General. The Registrar General holds a central repository of all births and deaths registered in England and Wales, which is then completed electronically using the electronic system.

My Bill removes that administrative burden, because the move to an electronic register would make the system of quarterly returns unnecessary. Following the registration of a birth or death in the electronic register, the entry would immediately be available to the superintendent registrar and Registrar General without having to complete the quarterly return process from the paper registers.

I turn briefly to the clauses. As already explained, clause 1 removes the duplication of processes and no longer requires the upkeep of a paper register. Instead, all registrations of births and deaths will be processed on to the electronic register. The clause also ends the administrative burden of quarterly returns, as I have stated, as the electronic register will make birth and death entries available to the Registrar General and the superintendent registrar immediately.

Clause 2 makes arrangements for the equipment and facilities to be maintained by local authorities. It makes it clear that all local authorities must provide and maintain the relevant equipment and facilities that the Registrar General deems necessary for all register and sub-district register offices.

Clause 3 introduces a new power that amends the Births and Deaths Registration Act 1953 and allows the Minister to bring before the House new regulations in respect of non-paper registration. Where someone complies with specific requirements, such as the provision of identification, they will be treated as having signed the register in the presence of the registrar.

Crucially, if passed by the House under the affirmative procedure, provision may be made to include the signing of something other than the register, so that a wet signature would not be required and an electronic one would be acceptable. Those requirements would have to be put to the House in further legislation. The clause makes it clear that the Government can do so only under the affirmative procedure, which means that the provisions must be laid before and approved by both Houses of Parliament.

[Sir Christopher Chope]

Can my hon. Friend explain how that fits with the provisions of the Forgery and Counterfeiting Act 1981?

[Saqib Bhatti]

My hon. Friend makes a good point. I admit that I am less au fait with that Act; I know that he was instrumental in helping to make some of the provisions originally. The provision will be considered further in Committee, where I would welcome his input if he were so inclined.

Clause 4 deals with the treatment of the current paper records, which date back to 1836. It requires the registrar to keep and maintain all registers in paper form. Clause 5 brings the schedule into effect. Clause 6 provides the power to make further consequential provisions, including any changes to primary legislation which, to reiterate, would be done through the affirmative procedure only. Clause 7, the commencement clause, comes into effect the day the Bill is passed. It is also worth noting that the Bill does not require a money resolution or a Ways and Means resolution.

In conclusion, the Bill modernises our registration system and makes it more efficient. I hope that we can look back on this debate in years to come as the moment when we collectively made our constituents’ lives more convenient at a time of their lives that can often be pivotal—a moment of happiness or, in the case of deaths, of great tragedy. I urge hon. Members to support the Bill and commend its provisions to the House.

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[Mrs Natalie Elphicke (Dover) (Con)]

I welcome the opportunity to support this important Bill. I congratulate my hon. Friend on it and on the birth of his child, who I can see is very much enjoying today’s proceedings.

We live in a digital age, and some of our Government administrative processes already reflect this, including universal credit and tax assessments. With births and deaths, however, the approach has remained paper-first, not digital-first, so I welcome the Bill’s contribution to changing that. I am sure that busy new parents will welcome the opportunity and flexibility to complete an online form—perhaps in the middle of the night when they are up feeding or settling baby—so that a very tired mum or dad does not have to trudge to the registry office.

At the other end, there is no doubt that people who are grieving their loved ones would prefer to be able to complete paperwork in the way that best suits them at their difficult time. Let us not forget that this includes parents who suffer the heartache and grief of losing their child at or before birth. Sometimes, the greatest joy—bringing life into the world—can also be the source of the greatest grief. Let us not add to that grief by unnecessary and old-fashioned ways of administration.

I hope that in taking forward these actions, I might also raise a related opportunity to help people to cope with death administration. I am talking about enabling flexibility and a facility for people to register wills online by uploading them to their individual Government accounts. Perhaps as many as 30 million adults are thought not to have an up-to-date will, or indeed one at all. That adds enormous strain to families, as well as cost to the public purse, and it causes delays in releasing estates and moneys to people when they need them. Will my hon. Friend join me in writing to the relevant Minister to ask them to consider the electronic uploading of wills, which does not fall under the register of births and deaths, as part of the modernisation of death administration?

[Saqib Bhatti]

I would be happy to meet my hon. Friend to have further discussions on this issue.

[Mrs Elphicke]

I thank my hon. Friend. With that, I conclude by saying that this Bill is a very timely and important contribution. It is essential, as we learn and move on from the coronavirus pandemic, that we take the best of how we are adapting to people’s different ways of working and living. I very much hope that we will see this Bill taken forward and modern digital approaches being brought into this important area of births and deaths registration.

[Tom Randall (Gedling) (Con)]

I rise to speak in support of this Bill. I begin by congratulating my hon. Friend the Member for Meriden (Saqib Bhatti) on bringing this Bill to the House this afternoon. I also offer my belated congratulations on his becoming a father again and bringing those experiences to the Floor of the House today.

[Saqib Bhatti]

My wife is a very patient woman. It was remiss of me not to mention in my speech that she was in the Lobby with our child. I accept the congratulations of everyone who has given them and everyone who will. I thank my hon. Friend for that.

[Tom Randall]

I am happy to give my hon. Friend the opportunity not to get into trouble with Mrs Bhatti later.

I have to admit that I first approached this Bill with a slight degree of trepidation. As I was reading the letter from the Minister on the Bill, I saw that dreaded word “modernise”. It is not one I always look on favourably. I have a slightly romantic view of records as bound volumes on shelves that will be there forever for historians to pore over in future. I had a worry that with the Bill coming forward, there was a chance that in that drive for modernity—that desire to make progress—we were going to lose something of our history and of our past.

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[Sally-Ann Hart]

My hon. Friend makes a good point. If people really want to target us and steal paperwork from our house, they would have to break in. That might be a little more difficult than just hacking a computer, but I take her point.

[Saqib Bhatti]

I have heard the points raised on hacking, but it is important to reiterate that this system has been running in parallel since 2009. My understanding is that the information is kept on multiple servers. I invite the Minister to clarify the security side, but there has never been an instance of hacking or suchlike.

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[Sir Christopher Chope (Christchurch) (Con)]

It is a pleasure to follow my hon. Friend the Member for Hastings and Rye (Sally-Ann Hart). I hope to be able to share with her a cautionary tale about the consequences of putting blind faith in digitalisation. Before I do so, I congratulate my hon. Friend the Member for Meriden (Saqib Bhatti) on introducing this Bill, which I think was a presentation Bill rather than a balloted Bill. However, I think he made the wrong choice about the topic for debate, because, as he has said, this proposal was debated and was the subject of a balloted Bill in the last Session of Parliament.

At that time, our right hon. Friend the Member for Sutton Coldfield (Mr Mitchell) promoted it, brought it before the House for a Second Reading debate for about three quarters of an hour and kindly offered to let me serve on the Committee, although that offer never materialised. My right hon. Friend told me, in a very courteous letter, that he thought that it was because of covid, but I think that it was just because the invitation never materialised. If it had materialised, I would have been more than happy to serve on the Committee. As I was not able to serve on that Committee, I tried to amend the legislation on Report, but unfortunately there was only one minute for my speech on 12 March.

[Saqib Bhatti]

I reiterate my invitation to my hon. Friend to join me on the Committee. We can address any concerns that he may have at that stage.

[Sir Christopher Chope]

I am grateful for that offer and shall certainly take it up, because a lot needs to be amended in the Bill. When I tabled amendments on Report last time, they were set out on the amendment paper on 12 March, but we were not able to make much progress. It disappoints me that my hon. Friend the Member for Meriden has so far shown no willingness to take on board any of the suggestions put forward in those amendments, the essence of which was to try to ensure that we still have physical, hard copy registers alongside e-registers, so that we do not facilitate fraud and corruption in our registration service.

There has been a lot of talk of those of us who believe in having a hard copy record being backwards, and those who believe absolutely in modern technology and electronic records being the great modernisers, but let me share with the House a current live constituency case, about which I have written to the Home Office, as will become apparent in the course of my remarks.

The case is of a Ghanaian citizen, who has a Ghanaian passport. He came to this country about 20 years ago and now wishes to become a British citizen; he has indefinite leave to remain, and a driving licence, national insurance number and all the rest of it. His Ghanaian passport and his driving licence correctly identify his name, which consists of one forename and two surnames. I am not going to shout out his name in the House now, because I still hope that we will get a satisfactory answer out of the Department without the need to name and shame it publicly. He applied for British citizenship on 5 May 2021, and that was approved, subject to him attending a citizenship ceremony to receive his certificate. The certificate was issued correctly with his full name—his first name and his two surnames—so he thought that everything was fine. He then applied for a British passport and the Passport Office informed him that his surname did not match his citizenship certificate because only one name had been recorded as his surname. Subsequently, he spoke to the Home Office customer service team and was advised to fill in a form and post the certificate, with any proof of his correct name, to the Home Office. He sent off all that material—including his Ghanaian passport, his driving licence and, as the Home Office instructed, his cut-up indefinite leave to remain card—at the beginning of August.

The website said that corrections to citizenship certificates take 24 working days. After three months had elapsed, he contacted me and I contacted the Home Office. On 26 November, perhaps in anticipation of this debate, I received a reply from UK Visas and Immigration that sets out a whole lot of facts that we already know and I have shared with the House, and that the requested amendment is still outstanding. It says:

“Please be assured that this is being processed…In the meantime, an application can be expedited”.

I had already explained that the lack of his documents was preventing him from being able to start work as a van driver. That remains the situation.