Postal Voting at General Elections

Jim Shannon Excerpts

Tuesday 22nd October 2024 Commons Chamber

[Simon Hoare (North Dorset) (Con)]

What a delectable, delicious prospect we have before us: a two-and-a-half-hour Adjournment debate on postal voting. If the Whips thought that the hon. Member for Newcastle-under-Lyme (Adam Jogee) made a long speech, I am tempted to say, “You ain’t seen nothing yet!”

First, may I welcome the Minister to her place? I assure her from the start that this is not an attack Adjournment debate; it really is designed to be helpful to her and colleagues. I sought to secure this debate having reflected on the operation of postal voting during the general election, which I did through the prism of being the then Minister in charge of elections policy. Just for the record, I note that Mr Speaker has kindly invited me to join the Speaker’s Committee on the Electoral Commission, and I have accepted.

If the House will indulge me for just a moment, I want to put on record one of those things that often do not get noted when Ministers are ushered out of office by the electorate. This place, all of us who have been returned to it, all who stood in the election and represented their party interests across the United Kingdom, and all our electorates owe a debt of thanks to the elections team at the former Department for Levelling Up, Housing and Communities—I see one or two of them in the Officials Box. The team worked flat out to deliver the policies that came from the Elections Act 2022, and they had the local elections in May and then the general election shortly thereafter. They worked tirelessly to support the delivery of those elections, and I put on record my thanks to them.

I also thank David Gold and his team at the Royal Mail, and all the people at the Royal Mail who strove so hard to deliver the postal votes and all the other literature and documentation that supports the delivery of a general election. David and his team were more than generous with their time and, during the election campaign, as issues were coming to the fore that they were trying to manage and we were trying to raise as the Government, they made themselves available on a daily basis, if necessary, and certainly on a weekly basis to make sure that the ship of state was still afloat.

It would be remiss of me not to thank the Association of Electoral Administrators and all those in local government who keep the electoral register and deal with the paperwork and the logistics, which certainly became more complex and demanding, as the Minister will doubtless have been briefed by her officials, as a result of the changes to the rules and regulations in the Elections Act. I had the great honour of speaking at the annual conference earlier this year—I am sure that the Minister will be invited to do it; if she can, I urge her to—and they are a great bunch of women and men who work tirelessly in our town halls and county halls to make sure that elections are delivered. Of course, we should also thank the Electoral Commission, which is the guardian watchdog that keeps an eye over all of us to make sure that the rules are adhered to.

Our democracy works only when and because the defeated and their supporters—not the victors—accept the result. We saw the dangers of that in the previous American presidential election, and just how close we can get to anarchy and a complete collapse of confidence, the ramifications of which are still being felt in the States, when the people who lose say, “We was robbed. The system was against us.”

We have been hugely lucky in this country that all our election results have been beyond challenge and have been accepted by the victor and the defeated, and that the legitimacy of those who have been chosen to govern has been accepted and agreed, but we cannot rest on our laurels. We cannot presume that just because that is how it has always been, that is how it will always be, and that is the spur that prompted me to apply for this Adjournment debate.

My message to the Minister is that although 2029 seems a long way away, in governance and organisational terms it is effectively tomorrow. The Government and the House need to think about whether and how any changes are to be delivered to the way that postal voting operates, such as through amendments to the Elections Act or statutory instruments, to ensure that the electorate accept the legitimacy of the result.

The next general election will not be fought on the same franchise that we had this year. We have an ageing population, so it is a legitimate presumption that there will be a higher demand for postal votes as people get older. There is also the potential to increase the franchise by giving the vote to 16 year olds, which could increase future demand for postal votes, and I understand that proposals may be in train about franchise rights for EU citizens, which would create another demand. If all the newly enfranchised overseas voters had registered to vote who were hitherto exempt because of the 15-year cut-off point, who would by definition be seeking a postal vote or a proxy vote, the totality of additional voters coming on to the roll—I am giving this figure from memory—would have been about 3 million.

I do not know what percentage of that 3 million got on to the register and had a vote; the Electoral Commission’s report about the operation of the election will be published in November. As sure as eggs are eggs, though, as time goes by—their legitimacy to vote was accepted by my then shadow, the hon. Member for Vauxhall and Camberwell Green (Florence Eshalomi), so there will be no change in policy there—one can only presume that a greater percentage of those 3 million will apply for a vote as their knowledge and understanding of their ability to secure one grows.

[Jim Shannon (Strangford) (DUP)]

Will the hon. Gentleman give way?

[Simon Hoare]

I am tempted to say that this Adjournment debate would not be an Adjournment debate—it would fail the Trade Descriptions Act—unless I gave way to the hon. Member for Strangford (Jim Shannon).

[Jim Shannon]

I commend the hon. Gentleman for bringing this debate forward. He is absolutely right to bring this issue to the Floor of the House for consideration by the Minister. I would like to make a helpful contribution. He is very knowledgeable in relation to Northern Ireland. We have had a postal vote system for some time, but there was a problem at the last election. When people were taken ill suddenly, the doctors in the hospitals could right away send a letter, and those people were accepted for a postal vote. However, those in their late 70s and 80s who were infirm and perhaps not so mobile were not able to get postal votes even though they needed them, because for some unknown reason, their GPs took a decision not to sign their forms for postal votes. To me, that is absolutely ludicrous. If you are elderly and infirm and not able to get out, you should get a postal vote. There should be no two-tier status for those with postal votes.

[Simon Hoare]

I certainly agree with the hon. Gentleman that all those who are entrusted with the discharge and delivery of our elections—our police, our medical certifiers and others clearly play a part—should play an active and engaged part. It should not be an option to opt out; this should just be an accepted part of the job. I will mention Northern Ireland specifically in a moment or so.

I want to give the House some facts provided by the Royal Mail, which I think are of interest to put this issue into scope and scale. At the general election just gone, on 4 July, the Royal Mail delivered more postal votes and candidate mail than in any previous general election. Postal votes were up by 50% and candidate literature was up by 30% in comparison with 2019—and that was just your election literature, Madam Deputy Speaker! The Royal Mail delivered 50.8 million poll cards, 7.26 million postal votes and 184 million candidate leaflets. It did sweeps of all its 37 mail centres and 1,200 delivery offices to ensure that all the postal votes that had gone into the system were delivered to the counts, to make sure that those votes were counted. On election day itself, 70,000 postal votes were handled by the Royal Mail across the United Kingdom to be delivered. That is a huge number.

This is the challenge that I set for the Minister. I am not looking for the de facto answer today, but I would like an assurance that it is on the radar and people are thinking about it. We know full well that the Royal Mail is going through a period of change. I think we feel this particularly acutely in rural areas. It is by definition, because of email and everything else, handling fewer and fewer letters, and staff numbers reflect that. One of the joys of the 2015 general election, as far as Royal Mail was concerned, was the fact that we still had the Fixed-term Parliaments Act 2011 and it could structure additional recruitment to deliver the demand—and that demand was far less than that which prevails at the moment—because it knew with certainty when the general election was going to be held. The snap elections of 2017 and 2019, and the perhaps earlier than expected 2024 election, caught the Royal Mail napping, because it had to put on a sudden spurt to recruit people to deliver all the pieces of paper that needed to be delivered. In the absence of the Fixed-term Parliaments Act, that issue will remain with us.

I made the point to the Royal Mail that in fact only one election was controlled by the Fixed-term Parliaments Act. Every other election had always been at the whim or the prerogative of the Prime Minister when the House was dissolved. However, in comparing previous with future general elections, we must consider the changes in volume that the Royal Mail is handling.

I mentioned rural areas. I am still awaiting the delivery of election address 2; I am sure that I had exciting words to say, but it never came through my letterbox. Last week, a wonderful bundle of 12 pieces of mail was delivered in the one-delivery-a-week service that my part of North Dorset is currently experiencing.

There will not be a Member of Parliament, urban or rural—though this applies particularly to rural areas—who has not had constituents contacting them after the general election to say that they did not receive their postal vote in time or could not get it back in time. That takes me to a point that requires possibly secondary legislation and certainly some thought: the cut-off point between the close of nominations and everything going to the printer, and everything getting bundled up in the postal vote packs at the same time as people are trying to update the register, check that polling stations are available, recruit polling clerks and so on. It is all incredibly tight. It was incredibly tight this year, but the system just about coped. I am anxious to future-proof, given the increased demand that I mentioned at the start of my remarks.

The Government could go back to the old system, thus putting the postal vote genie back in the bottle, with the tight criteria that used to prevail. I do not believe that that will happen, and I do not think it would be desirable. We could introduce digital voting for overseas voters, but that has the potential for fraud and hacking. It also opens up the Pandora’s box of digital voting for everyone in the United Kingdom.

There is no easy solution. There is the tightness of the timetables and the capacity of the Royal Mail—not its good will; the Royal Mail is honoured and delighted to have the contract that the Government give it. David Gold and his team were conscious of the pivotal role that their organisation played in delivering the general election, and always prepared to say so up front.

The Electoral Commission noted, in a briefing that I received today in advance of the debate, for which I am grateful, that several people experienced problems in voting by post, such as delays in receiving their postal ballot. Its research shows that the vast majority of postal votes were delivered promptly, and that there were no widespread or systemic issues. However, there were voters in the UK and abroad who could not vote because of the late arrival of postal votes. Problems were prevalent in Scotland, which gave us a lot of concern because the election coincided with the school holidays there and in Northern Ireland, which created additional pressure for the postal voting system. I look forward, as I am sure that the Minister does, to the Electoral Commission’s report on postal voting, which will be published next month.

Something needs to be done to give us all confidence that the result of the general election in 2029—probably—will have the same legitimacy as those held in 2024, 2019 and previously. There will be some challenges. Although our constituents are not forced to vote, they have a legitimate expectation, as part of their contract with the state, that their vote will be counted if it has been cast.

I do not have the answers for the Minister. That is her job, not mine. She knows that the system needs to be reliable, robust, easy, seamless and trusted, because all of us, irrespective of party or geography, are united in being motivated by one guiding principle: the result, whatever it may be, has to command authority through the electorate’s trust in it. If it does not—if people can cry foul, say that the system is loaded against them, or that it is too creaky and analogue for a digital age—then faith in our democratic system erodes. When faith erodes, participation is likely to decline; that is when extremes always flourish, and I know that His Majesty’s Government and the Minister will not want that. I look forward to hearing what the Minister has to say. For what it is worth, having been the Minister over the election period, I would be happy to do anything I can with her—through conversations, et cetera—to ensure that we get this right.