English Devolution and Community Empowerment Bill

Baroness McIntosh of Pickering Excerpts

Committee stage
Wednesday 11th February 2026 Grand Committee

Moved by

[Baroness McIntosh of Pickering]

218: After Clause 62, insert the following new Clause—
“Local authorities: meetings(1) The Secretary of State may by regulations establish arrangements where, in circumstances specified in those regulations, a meeting of a local authority is not limited to a meeting of persons who are all present in the same place.(2) Circumstances specified may include circumstances affecting—(a) individual councillors, such as illness or disability, or(b) a council as a whole, such as adverse weather or flooding.(3) Regulations under this section are subject to affirmative resolution procedure.”Member's explanatory statement
This amendment seeks to ensure that local authorities can hold council meetings online, for example if travelling to the council chamber was made difficult by heavy snowfall or flooding.

[Baroness McIntosh of Pickering (Con)]

My Lords, I shall speak to Amendment 218. I look forward to hearing the noble Lord, Lord Pack, and others speaking to Amendments 219 and 220.

In responding on an earlier group, the Minister referred to the number of civil parishes in Cumbria. I would like to place on the record that, in North Yorkshire, there are 729 civil parishes, of which 662 are parish or town councils. It is probably one of the largest, if not the largest, county in the country, covering 8,037 square kilometres. That is on the North York Moors website; unfortunately, it does not give it in square miles.

Against that backdrop, I hope the Government will look favourably on a plea that local authorities should be able to meet on the same basis that we in this House meet, which is that, if you are attending a committee, you can attend remotely in hybrid form. For some reason that is beyond me, we are not extending that possibility to local authorities. Given the fact that North Yorkshire is possibly the most rural and sparsely populated county, I would like to give an example based on it. If a councillor is to attend council meetings in Northallerton, where the North Yorkshire Council—a combined authority, against my better judgment—now meets, on a good day that will take one and a half hours going one way, given that the roads are highly congested and, at this time of year, often quite dangerous with fog, snow, ice and other such challenges. On a bad day, it could take a lot longer.

--- Later in debate ---

[Lord in Waiting/Government Whip (Lord Wilson of Sedgefield)]

My Lords, I thank the noble Baroness, Lady McIntosh of Pickering, and the noble Lord, Lord Pack, for their amendments relating to council meetings.

First, on Amendment 218, I thank the noble Baroness, Lady McIntosh, for raising this important issue, which she has rightly highlighted on numerous occasions in the House. I know that north Yorkshire, where she lives, is a large rural area, and I sympathise with her views on Sutton Bank. I live near there, just off the A19, and it is very steep; it is hard getting up there at the best of times, let alone in the middle of a snowstorm.

The Government have been clear in their ambition to reset the relationship between central and local government, building a genuine partnership that delivers better outcomes for the communities we all serve. A key part of that partnership is giving councils the tools to modernise democratic engagement and make elected roles more accessible. In-person debate and public engagement remain at the heart of local democracy, but we also recognise that circumstances can make physical attendance difficult. That is why local authorities should have a choice whether to meet in person, online, or in a hybrid format.

Local authorities vary in size, location, responsibility and make-up, and we want to ensure that they can develop appropriately responsive policies. We would therefore not want to prescribe the conditions to which this policy would apply. We reaffirm our position as set out in our consultation response last year, and I repeat it today. We remain committed to bringing forward legislation, when parliamentary time allows, to deliver this flexibility in a way that is robust, inclusive, and properly scrutinised.

Likewise, I thank the noble Lord, Lord Pack, for his amendment on the issue of allowing councillors to participate in local authority meetings remotely. Noble Lords may be aware of the High Court judgment in 2021 that confirmed that local authority meetings, to which that case applies, must be in person and take place at a single, specified geographical location. This amendment would allow for councillors to join a meeting virtually, by video call for example, but only if the meeting was still happening in a physical room. It would not allow meetings to be completely remote. As I set out on the previous amendment, we are committed to giving local authorities the choice about how they hold their meetings. We would therefore not want to restrict any changes to just enabling hybrid meetings. Again, we remain committed to bringing forward legislation, when parliamentary time allows, to deliver this important flexibility for local authorities. While I am grateful to the noble Lord for the open and flexible way in which he has drafted his amendment, I must ask him to withdraw it at this time.

I turn now to the other amendment in this group in the name of the noble Lord, Lord Pack, which would give the Secretary of State a power to allow members to vote by proxy at local authority meetings. In person debate and public participation remain fundamental to local democracy. However, we recognise that personal circumstances can, at times, make physical attendance difficult and create challenges for the continuity of local authority business. That is why we sought views through public consultation and, in response, confirmed our intention to plan to legislate in order to introduce arrangements that would enable proxy voting at local authority meetings. Such arrangements would support more diverse and inclusive local government while preserving the certainty and flexibility that local authorities need to set proxy voting arrangements which reflect local circumstances.

In the meantime, therefore, and where appropriate, substitute or pairing arrangements remain available. These arrangements continue to offer support to councillors during periods of absence while ensuring that the electorate are represented. Any arrangements to enable proxy voting at local authority meetings must strike a careful balance between maintaining transparency and accountability and modernising arrangements to support more diverse and inclusive local democracy. The noble Lord’s proposal for wide ranging central government powers to mandate and adjust proxy voting arrangements would mean Whitehall deciding operational details that are best decided at a local level. We have no desire to micromanage local authorities, as that would run counter to our approach to devolution.

For these reasons, I ask the noble Baroness to withdraw her amendment.

[Baroness McIntosh of Pickering (Con)]

My Lords, I am grateful to everyone who has spoken in this short debate. I do not know which slippery slope my noble friend Lord Jamieson was referring to, but he did not address the issue raised by me and the noble Lord, Lord Pack. If it is good enough for committees in both Houses that we meet in hybrid form, I fail to see why we cannot extend the same courtesy to local authority meetings in certain circumstances.

I am going to make a suggestion to the Minister that may not curry much favour in this Committee. If his Government were minded to delay the King’s Speech, there would be legislative time available, and the Government could then bring forward the proposals. If I have understood him correctly as saying that he is in favour of local councils having the opportunity to meet online in a hybrid format as well as in person, but not just now, that is extremely disappointing, obviously, given the contents and results of some of the responses to the consultation; I am grateful to the noble Lord, Lord Pack, for sharing them. Some 86% and 91% of respondents were in favour, which shows that they are crying out for this. My noble friend Lord Fuller argued forcefully in favour of why these amendments are needed. Councils were able to meet in hybrid form and online in certain circumstances during Covid; if it was good enough for Covid, it should be good enough for the rest of the year.

I reserve the right to return to this theme on a future occasion but, for the moment, I beg leave to withdraw my amendment.

Amendment 218 withdrawn.