Local Elections (Northern Ireland) (Amendment) Order 2024

Baroness Ritchie of Downpatrick Excerpts

Monday 26th February 2024 Grand Committee

[The Parliamentary Under-Secretary of State, Northern Ireland Office (Lord Caine) (Con)]

This statutory instrument, and the Representation of the People (Postal Vote Handling etc.) (Northern Ireland) (Amendment) Regulations 2024, were laid before your Lordships House on 10 January. They flow from the Elections Act 2022 and deliver on the Government’s manifesto commitment to stop “postal vote harvesting”: the dubious practice of collecting large numbers of postal votes to be returned by someone other than the voter to whom the ballot paper is issued. One instrument applies these measures to parliamentary and Northern Ireland Assembly elections in Northern Ireland, and the second to local elections. The equivalent measures for Great Britain have, of course, already been passed by this Parliament.

These statutory instruments will set a limit on how many postal votes any one individual can directly “hand in” to the returning officer, and complement other Elections Act provisions protecting the integrity of the absent vote process. These include banning political campaigners handling postal votes issued to another person, and ensuring the secrecy of absent voting. One of the instruments also contains some technical amendments relating to the changes to EU voting and candidacy rights, which I will touch upon later.

I will set out the measures related to limiting handing in postal votes in more detail. Currently, there are no restrictions on who may hand in postal votes and how many may be handed in by any single person, and no record of who has done so. This is not acceptable because it creates opportunities for unscrupulous individuals to undermine the integrity of postal voting. For example, voters could be coerced into handing over their unmarked ballot paper, or completed ballots could be tampered with out of sight of the voter before being returned. Even if they are acting legitimately, where individuals are seen to be handing in significant numbers of postal votes in one go, it can easily create the perception and suspicion of impropriety, which can be damaging to confidence in the electoral system. Retaining public confidence in the democratic systems of our country is, of course, critically important.

We are therefore intent on striking the right balance between being mindful of security, keeping the electoral process accessible and ensuring that confidence in our electoral systems is reinforced. Under these regulations, a person, in addition to their own postal vote, will be able to hand in the postal votes of up to five other electors, including any for whom they are acting as proxy. We consider this a reasonable limit that will support the integrity of postal voting.

In Northern Ireland, postal votes can be handed in at the electoral office. Unlike in Great Britain, where postal votes may be returned to the polling station, in Northern Ireland handing in postal votes at polling stations has never been permitted. This prohibition will not change as a result of these measures. A person handing in postal votes will be required to complete a form setting out basic information. Where the forms are not completed, those, and those in excess of the limit, apart from the person’s own, will be rejected. Any postal votes that have been left behind in the electoral office without an accompanying form, including those posted through or pushed under the front door, will not be counted as they will not have been returned in accordance with these requirements.

The new forms make these changes clear to the voter. In addition, the rules will be published as widely as possible by both the Electoral Commission and the chief electoral officer. After the poll, the chief electoral officer will, where possible, write to the persons whose postal votes have been rejected under these requirements to notify them that their vote was rejected, and the reasons for that.

The regulations before us today also make some small changes in relation to EU voting and candidacy rights. The Representation of the People (Franchise Amendment and Eligibility Review) (Northern Ireland) Regulations 2023 implemented changes to the previously automatic right of EU citizens to vote and stand in elections. These regulations amend those 2023 regulations, so that where the eligibility of EU citizens to remain on the register has been reviewed, duplicate notices do not have to be issued.

Additionally, where an election is originally scheduled to take place before the franchise changes come into force, but following the death of a candidate the poll is rescheduled for a date after the changes, these measures will ensure that candidates and registered EU citizens remain eligible to stand and hold office at that poll.

I hope noble Lords agree that these measures are sensible safeguards against the potential abuse of absent voting and will reduce the opportunity for individuals to exploit the process. I hope that, following my setting out the details of these statutory instruments, the Committee will appreciate their careful and considered design for supporting absent voters. I beg to move.

[Baroness Ritchie of Downpatrick (Lab)]

My Lords, I thank the Minister for his presentation of the facts concerning both statutory instruments. I declare an interest in two respects: first, as a member of the Secondary Legislation Scrutiny Committee of your Lordships’ House; and secondly, as a participant in elections in Northern Ireland for the past 43 years, either as a candidate or as a party worker. In all those elections, I was well aware that postal votes provided the elderly, the infirm, students and those on holiday with the opportunity to vote by post or by proxy. I welcome legislative efforts to protect postal and postal proxy voting arrangements, because there was no doubt that there was actual fraud, as I saw for myself. I saw it in the last election in which I was a participant, and whenever I failed to get re-elected as the MP for South Down. There is no doubt that electoral fraud took place in the polling place and through postal votes, through a large degree of postal vote harvesting. We saw people going into the electoral office with hundreds of completed ballot papers in the prescribed envelopes, duly certified by a family member.

I have always been afraid that there might be those who seek to steal postal votes, particularly from the infirm, in order to seek electoral advantage. We have heard many examples of that, so I am pleased that legislative action is being taken. However, what legislative action will the Government take to protect the polling place itself at parliamentary, Assembly and local government elections in Northern Ireland, in order to protect voters and prevent vote stealing? People who had perhaps not voted in previous elections, and who turned up to vote in the 2017 parliamentary election and were definitely on the register, discovered at 6 or 7 o’clock that evening that their votes had already been cast by somebody else.

There needs to be some legislative means to protect the polling place, both inside and outside, because in some places voters are subject to constant haranguing by party workers; indeed, we have all been victims of that. What can be done to ensure that photographic identities are protected and cannot be copied or photoshopped, as must have been the case in the instance to which I referred?

I would also like to know from the Minister whether discussions took place with the Electoral Office of Northern Ireland and the Electoral Commission before these instruments were made. If they did, what was the view of both organisations? In addition, are the Government confident that there will be full access to the franchise through this legislative means for those who are elderly, those on holiday, and for students, and that there will not be any denial of the franchise or any means of obviating these new legislative measures? We have seen examples of that.

Whenever the ballots are open to party political workers some few days before the actual polling place is open, will those workers have an opportunity to be informed of the number of postal votes issued, the number delivered, and the number rejected because they did not have the proper accompanying identification with them?

In any event, and in conclusion, I welcome the instruments as they stand and as they relate to the protection of the franchise in council and Assembly elections.

--- Later in debate ---

[Lord Caine (Con)]

Of course; I apologise to the noble Lord. In Northern Ireland, all electoral delivery is the responsibility of the chief electoral officer and his staff. Local authorities in Northern Ireland are not involved in that at all. I can assure the noble Lord that we are working closely with the chief electoral officer to identify the specific impact of each of these measures and that any additional resource will be kept under review in that context.

[Baroness Ritchie of Downpatrick (Lab)]

I asked about the reconciliation of postal votes, which happens about three days before polling day in electoral offices. One party-political worker from each party goes along to that and the postal ballots are opened. Will there be a register showing how many postal ballots were submitted, and those that were rejected and accepted?

[Lord Caine (Con)]

That is my understanding. As I outlined in my speech, where votes have been rejected, the electoral officer will write to the individuals concerned to let them know why, where possible.

That probably covers most of what was raised in the discussion. I commend these instruments to the Committee.