Representation of the People (Election Expenses Exclusion) Order 2013
(11 years, 7 months ago)
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Lord Wallace of Saltaire
That the Grand Committee do report to the House that it has considered the Representation of the People (Election Expenses Exclusion) Order 2013.
Relevant documents: 19th Report from the Joint Committee on Statutory Instruments
Lord Wallace of Saltaire
My Lords, the Representation of the People Act 1983 lists a number of exclusions from election expenses, which this order seeks to amend. The order adds a further exclusion whereby payments made to disabled candidates from the Access to Elected Office for Disabled People Fund are also exempted. This means that recipients of the new fund will not be penalised for accepting grants that are intended to increase their electoral participation. Fund payments will not therefore be considered for the purposes of candidates’ spending limits.
There are more than 11 million people with a limiting long-term illness, impairment or disability in Great Britain, and they are substantially underrepresented in Parliament and other elected bodies. The Government strongly believe that elected bodies should be more representative of the people they serve.
To address this, the Access to Elected Office Strategy was launched in July last year to provide disabled people with training, paid parliamentary internships and grants through the Access to Elected Office for Disabled People Fund. The fund was established because one of the principal reasons disabled people are underrepresented in elected bodies is the fact that they face additional costs when standing for elected office—for instance, extra transport costs or the hire of sign language interpreters. These additional costs create an extra barrier to elected office for disabled people—one that other, non-disabled, candidates do not face. The fund therefore seeks to help disabled candidates to overcome these financial hurdles by covering the cost of their disability-related items or services, whatever they may be.
The fund provides grants to all disabled candidates, whether they are independent or represent political parties, provided that they are standing at UK parliamentary, English local authority, Greater London Authority, English mayoral or police and crime commissioner elections or by-elections. By offering specific disability-related financial assistance, the fund will place disabled candidates on an equal footing with the other candidates.
Unfortunately, under current electoral rules, grant payments awarded by the fund will count towards candidates’ election spending limits. This is not an issue for parliamentary, Greater London Authority or police and crime commissioner elections, where disability-related costs are likely to be treated as personal expenses and are therefore exempt under Section 76(5) of the Representation of the People Act 1983—a provision that I am sure Members of the Committee know off by heart—but for local authority and English mayoral elections, the rules place disabled candidates who are awarded funding from the Government in the extraordinary position of being penalised for accepting it. Of course, in local authority elections, the overall limit for spending is much lower and there is therefore potentially a much higher barrier. This is because any fund spending will reduce the amount that disabled candidates can spend on the usual election expenses, while unfunded candidates will have the entire election expenses limit at their disposal.
The situation is further affected by the fact that there are a number of high-cost needs for which many disabled candidates will seek funding, such as British sign language interpreters who can cost as much as £350 a day. In some circumstances, the fund could entirely consume a disabled candidate’s election expenses limit, which is on average just £1,000 for local authority elections. This order therefore seeks to remove these unintended effects of the fund by excluding grants provided by the Access to Elected Office for Disabled People Fund from candidate spending limits. Using an existing order-making power contained within Schedule 4A to the Representation of the People Act 1983 to amend the Act itself, a new tightly drawn exception to the definition of election expenses is thus being created. This exception will provide that any item or service financed by the fund would not amount to an election expense, and would not therefore count towards a candidate’s spending limit.
A three-part test must be met in order for the exemption the order provides to apply. First, a candidate must have incurred spending specifically in order to remove or mitigate barriers to seeking elected office—barriers which must be associated with his or her disability. Secondly, that spending must also have been incurred through the means of a grant awarded under the fund’s terms and conditions. Lastly, the spending must then be defrayed or reimbursed by the fund. The fund is intended to cover all the additional costs that disabled candidates face as a result of their disability. That can therefore include extra costs that arise from campaigning activity. For example, campaigning leaflets would not normally be considered for funding, but where a blind candidate might require Braille leaflets for proof-reading purposes, the extra cost of producing those leaflets in Braille will be met by the fund.
The order is also drafted with a sunset clause so that it exactly aligns with the short and temporary operating period of the fund. The fund has been set up as a pilot exercise only until June 2014, so its effectiveness can be assessed before the Government take a view on whether to introduce it on a permanent basis. If the resolution is passed, the Representation of the People (Election Expenses Exclusion) Order will be made to ensure that it comes into force by 26 March, the start of the regulated period for the next local authority elections. I hope noble Lords agree that the fund provides essential support to disabled people seeking to participate in elections and democratic processes, and that this order helps very considerably to enable that. I beg to move.
Lord Low of Dalston
My Lords, as we have heard, the additional costs faced by disabled people in contesting elections—for example, the cost of sign language interpreters—can make running for elected office prohibitively expensive for them. Therefore, the Government’s decision to implement the recommendations of the Speaker’s Conference on parliamentary representation through the setting up of the access to elected office fund is very welcome and much to be commended. This will go a long way to removing the financial barriers and ensuring that aspiring disabled candidates who have higher costs are not penalised, and should improve access to elected office for disabled people. Avoiding spending limits deterring disabled people applying for support from the fund would, as we have heard, require a change in the law to establish an exemption as to how the candidate’s expenses related to disability are treated. Therefore, I support the draft order which seeks to amend current election limit rules which pose problems for the operation of the fund.
It is important that we pass this order before the start of the regulated period for the forthcoming local elections in May this year. Given the breadth of the extra costs which could be faced by prospective disabled candidates, the fund does not provide an exhaustive list of expenses that would be covered and provides only an indication of the most common expenses that are likely to occur and would be eligible for funding. In fact, it would not be possible to provide an exhaustive list.
The Electoral Commission has, however, voiced concerns that the exemption which the order creates to the current limits on candidates’ spending is not sufficiently clearly defined. Following further discussion with the Government and the fund, it proposes the following actions to make the risks associated with this order manageable for the 2013 local elections. First, it proposes that the fund should ensure that all candidates accessing funding are referred to the Electoral Commission for individual advice on how their funding will be treated under the spending rules; and secondly, it proposes that the fund and the Government should set out a clear policy to clarify the operation and scope of the fund to reduce the uncertainty around interpretation of the order.
Scope, which has done a lot of work on the accessibility of elections for disabled people, believes that the exemption needs to be broad enough to allow for any potential expense that occurs because of an individual’s disability. It takes the view that the proposed drafting, which states that in order to benefit from an exemption, the expenditure must be designed to remove or mitigate barriers to seeking elected office, should be sufficiently mindful of this to achieve the desired purpose. In view of the high level of scrutiny that takes place around election expenses, the proposed exemption would need to be applied carefully and transparently to militate against the prospect of a subsequent legal challenge; for example, if another candidate made an allegation of overspending. Such allegations would be extremely detrimental to the future of the fund and would risk undermining the progress being made in improving access to elected office for disabled people. Accordingly, Scope has recognised that mechanisms need to be put in place to ensure transparency about how the exemption is operated in order to maintain trust that the fund is not being misused for political gain. It therefore supports the Electoral Commission’s suggestion of providing advice to disabled people to disclose expenses paid for by the fund on a voluntary basis on their spending return.
With these safeguards, which have been suggested by the Electoral Commission, I think that the risks can be sufficiently managed for the local elections that are to take place in a couple of months’ time. Work will continue after those elections to make sure that the exemption is working satisfactorily, and there is a sunset clause, as the Minister explained. With those safeguards, I support the order and urge the Committee to agree to it.
Baroness Brinton
My Lords, together with some noble Lords present in Grand Committee today, I was present at the launch of this fund last year. Those of us who were there celebrating the work of the coalition Government, the Speaker’s Conference and, especially, my noble friend Lynne Featherstone MP, who led the work up to the launch of the fund, were horrified to discover that there might be a loophole whereby other candidates might be able to challenge any grant made by this fund as part of election expenses. That was certainly never intended, not least because the representation of disabled people is very low in elected office, whether at Westminster, on councils, in devolved Administrations or any other elected office—although I was glad to hear my noble friend saying that it did not apply for individual elections, such as those for police commissioners and, I presume, elected mayors.
I shall not repeat the points that the noble Lord, Lord Low, made, but my real anxiety is about the Electoral Commission’s concern about the phrase,
“barriers to seeking elected office”,
being wide and novel wording. It has to be, given how wide and novel varying disabilities are. We cannot legislate at this stage for every dot and comma of what is necessary. The point has already been made about Braille leaflets for checking before an ordinary leaflet is printed; about the need for British Sign Language interpreters; about having a palantypist at a conference where someone who may or may not be reliant on BSL but may be reliant on lip reading cannot keep turning around to see contributions from the back of a conference room. One young candidate whom I talked to a couple of weeks ago said that he had had to get a very expensive modification to his wheelchair. The first time when he stood for Parliament, he was invisible because his head was always too low; now he can come right up to shoulder height and have conversations with people. Suddenly, he has become visible. I am not suggesting that he would have made an application to the fund, but the fund needs to be able to think as flexibly as possible to overcome the barriers, and in this young man’s case a very physical barrier to having a dialogue with his electorate.
The other reason for the fund is that because candidates are not employed there is no other recourse to public funds for any costs associated with their disability. Just as an aside—this does not relate to this order—there is a problem for Members of the House of Lords with disabilities, because they, too, are not employed and there is no access to public funds for them if they need adaptations in their workplace here.
I end by saying that the Liberal Democrats have taken the issue of the under-representation of disabled candidates very seriously. We have launched a leadership programme for candidates from a range of under-represented groups, with 10% of places on the scheme reserved for those with disabilities. In the first 40 recruited, five have disabilities, some visible and some invisible. We hope that by the time we get to the other side of the general election, we will have some more disabled MPs in place to represent the wider country. In particular, I am looking forward to the first BSL first language MP, or, frankly, even Peer, to be able to work alongside us in creating legislation. It is a real disappointment that there has not been one to date.
I have two questions for the Minister. Given the Electoral Commission’s concerns about challenge and that some grants have already been awarded, will the order be retrospective? Secondly, Scope has raised an issue about the expenses repayment; the 35-day deadline may be very tight in some circumstances, particularly in relation to the short campaign of a general election, where deadlines are actually very important, and they may suddenly find that they have it. Is there any scope—I am sorry to use that word—to make it slightly more lenient or generous?
Finally, I hope that on the sunset clause of June 2014 the Government will ensure that there is no gap if they decide to move ahead. At that point, most candidates in key seats will have been selected and will be fighting the long campaign for election in the general election of 2015. It would be absolutely appalling if there were a gap in their ability to apply for grants.
Baroness Hayter of Kentish Town
My Lords, in responding to points from the noble Lord, Lord Low, and the noble Baroness, Lady Brinton, we hope that they are very successful in selecting their candidates. Noble Lords will not be surprised, however, if I do not necessarily wish them success in being elected. But it is a challenge to my party to make sure that we can similarly find some candidates. It will also come as no surprise to the Committee that we broadly and warmly welcome this draft order which, as the Minister says, will enable disabled candidates to apply for and use the fund specifically created to encourage them to be candidates by excluding those moneys from the schedule of election expenses. It is clearly a shame that it was not thought of when the fund was established, but we are pleased, as the noble Lord, Lord Low, said, that it will be done by 26 March, in time for this year’s election. Unsurprisingly, the charities representing people with disabilities, most notably Scope, are also supportive of the thrust of the measure.
The Minister will have read the discussions of the House of Commons committee on this. Perhaps it is a bit late to regret, along with it, that the fund does not cover parish council elections. Indeed, for many people, that is their first attempt at the ballot box, and it might have encouraged more disabled people to make that same first attempt. However, this is a pilot, and we hope that if it is successful it will be rolled out in a comprehensive way.
My questions, therefore, are not about what might have been but about this specific order, which allows the fund expenditure to be excluded. Will the Minister confirm that anything that the fund agrees to finance will then automatically be covered by the exclusion? In other words, there will be no additional formality to be gone through? We do not want the fund saying that it is covered and then being told afterwards that it is not. There needs to be just one lot of decision-takers, and I assume that it will be the fund decision-takers. It would be useful to have that confirmed.
What is being done to promote awareness of the fund? In preparation for today, I did the usual thing and tried to find out about it. I found it impossible to locate the fund through the Electoral Commission’s less-than-helpful website. Google was rather more helpful and got me on to the relevant site. Given that the Electoral Commission wants to be involved in this, I would have thought that it would do more to make knowledge of the fund better known, rather than simply being able to find out about this specific order, which is not of interest to disabled people once it is done.
Information on the fund itself was not brilliant. I could not get hold of the application form from the website although it has now been sent to me. It also was not clear how quickly a decision would be made, which I should have thought was also quite important for candidates to decide whether to go ahead. They need to know that before they start spending too much of their own money. Although we are keen for the Electoral Commission to be involved in encouraging and helping disabled people to be candidates, we hope that it will smarten up its own access via the web in time to do this.
We very much support the exclusion of fund expenditure but rather like the noble Baroness, Lady Brinton, we wonder whether this leaves a transparency gap. It would be useful to know what disclosure of such funds and their use will be made. Mention was made of a voluntary system, and I wonder whether that is sufficient or whether the fund should itself be transparent. It would be useful to know the Government’s thinking on that. Finally, can the Government assure us that if this pilot proves a success, it will be rolled out fully and with money following intent? As we know, the groups who will benefit from this are highly underrepresented at the moment. Indeed, I cannot believe that this Government would have so undermined the lives of so many disabled people as they have done both under the Welfare Reform Act and now the Welfare Benefits Up-rating Bill had we had more people as MPs, or indeed Peers, but especially MPs, from those particularly affected groups. We very much want this fund to be a success and we hope that its administrators, the Electoral Commission and the Government will play a very full part in helping disabled people to find out about the fund and then stand for and be elected to public office. I am sorry, but I hope that they will all be Labour if they get elected.
Lord Wallace of Saltaire
My Lords, I thank those who have spoken for their general welcome for this order. I stress that this is a pilot and an experiment in some ways. I also stress that it is absolutely an all-party initiative. We very much hope, as the noble Baroness has suggested, that all parties will want to take this up and make use of it, and that part of the way in which information will spread out is that all parties will wish to inform their local associations to look more actively for potential candidates for whom this would make the crucial difference.
In the disability world, the communications strategy is already a good deal better known than in the general outside world. I had not heard of it until a few weeks ago but I am told that the Government have a comprehensive communications strategy in place. There have been a number of news stories in the press, and in tweets, blogs and the like, targeted very much at the disability community. This will continue as the pilot rolls on.
As for the question of what happens in August 2014, this is a pilot over which we will want to consult as we go along, as well as seeing how many people come forward. Once the SI ends, we will ensure that there is a smooth transition to the new regime, if by then a decision is made that the fund is seen as worthwhile and is to be extended. So far there have been about 30 applications for the fund, and the average per application is between £4,000 and £6,000. We are not talking about enormous amounts. Noble Lords will recall that there is a £20,000 maximum per application under the fund at the moment. However, we hope that this will be shown to make a crucial difference in making it easier for people with different disabilities to put themselves forward for election.
In the pilot we decided not to include parish councils. A great many parish councils do not have elections. At my party’s spring conference, I talked to a local activist from West Yorkshire. He told me how deeply unpopular he has made himself with a number of other politicians in his ward, because he keeps insisting that there should be elections for the parish council. Others think that elections are an unnecessary expense and that co-option is much to be preferred, this being a predominantly Conservative parish council. Perhaps one of the questions that we will investigate and discuss further, and come to a different decision on as we move forwards from the pilot, is whether we include parish council elections, in which many people first cut their electoral teeth, as the noble Baroness rightly says.
The noble Baroness, Lady Brinton, asks whether it will be retrospective. The answer is that it will not, but those who have already approached the fund for support for this coming May’s elections will be able to roll their applications in and it will not go back further than that.
Baroness Brinton
I thank the Minister for giving way. I am concerned that some people who have applied to the fund for grants have not yet stood for office but clearly intend to be candidates. I would not want them to be compromised in that position because they had had an early grant. It would be useful if some reassurance could be sought to protect them.
Lord Wallace of Saltaire
I will need to investigate exactly what the position is there and will write to the noble Baroness. I understand that those who are not yet in the election campaign for this May but who have had grants already to help them in their campaigning will come under this order once it has been passed. I will check whether that counts as a degree of retrospection and return to her.
I have already answered the question about whether the Government will ensure that there is no gap on the expiry of the pilot. My very clear understanding is that any spending covered by the fund will automatically be under scrutiny. That is the purpose of the order. Certainly, my reading of it suggests that that is absolutely one on one and that no difference is allowed in that regard. I was asked how quickly decisions will be made. They will be made as quickly as possible. Our concern in all this is to make a significant difference to the decisions that disabled people may make on whether they can manage to stand for election, and to encourage others to work with them by recognising that they have the ability to cope with all the strains of elections.
The noble Lord, Lord Low of Dalston, asked me how clear the policy was. As he will know, the fund administrator, Convey, will manage this on behalf of the Government and it will clearly set out on the fund website its policy approach to funding decisions, explaining the principles used to assess an applicant’s disability needs. This will also be reflected in the guidance document and updated, if necessary, on a quarterly basis. For fund applications over a certain limit, an advisory council will offer more expert advice. Convey has agreed drafting with the Electoral Commission and will introduce these proposed changes on the fund website before this SI comes into force.
On the question of spending returns and transparency, Convey has agreed to amend the fund’s guidance to encourage successful applicants voluntarily to disclose any fund awards on their election spending returns at all elections. A suitable form of wording to this effect has been agreed with the commission, so we are working very closely with the Electoral Commission on all this. Every effort is being made to take decisions as quickly as we can. We want to make sure, as far as possible, that this pilot is seen to be a success, that it does make a significant difference, and that after we have seen the impact on this year’s elections and the impact it may have on the selection of parliamentary candidates for the next set of elections, we will be able to agree that the pilot fund should be converted into a longer-term fund, perhaps with a number of tweaks and amendments, which we hope all parties and all those interested in democratic politics with diverse representation will wish to accept. I commend the order.