Question to the Department for Transport:

To ask the Secretary of State for Transport, what his Department’s process is for (a) recording and (b) keeping minutes of all meetings relating to Government business.

DfT’s Information Management Policy sets out the responsibilities of DfT staff for keeping records of government business. The policy clearly states that meeting minutes and agendas are considered to be information of corporate value and should be saved to DfT’s designated system for information management. Staff must ensure that they manage information in accordance with the Information Management Policy at all times.

The Knowledge and Information Management (KIM) team at DfT provides guidance and training to staff on how to manage their information and records and are supported in this work by a network of Local Information Managers based in business areas.

Compliance with the Information Management Policy is monitored via the annual Management Assurance exercise and Information Management Health Check.