Question to the Department for Work and Pensions:

To ask the Secretary of State for Work and Pensions, what steps her Department is taking to (a) ensure compliance with the Civil Service Code and (b) record breaches of that code.

The Department for Work and Pensions makes it a contractual term of employment that its employees comply with the Civil Service Code and report if ever they are required to act in any way which may be illegal, improper or unethical. Failure to meet this contractual duty could result in disciplinary action, for which the most severe penalty could be dismissal.

The Department uses mandatory induction training and periodic communications to ensure its employees are aware of the standards prescribed by the Code and through its annual ‘People Survey’, employees are asked if they are aware of the Code and know how to report alleged breaches. Undertaking annual training in security and anti-fraud measures, relevant to the Code’s requirement for honesty, is also mandatory and monitored for compliance. Employees are required to declare apparent conflicts of interest and declarations are mandatory for the Senior Civil Service and for employees in particular circumstances.

Day to day, line managers are responsible for ensuring the employees they manage comply with the Code, and for dealing promptly with alleged breaches. All employees can use either the grievance or whistleblowing procedures to request investigation of alleged breaches by colleagues and in the case of whistleblowing, they may also report concerns about breaches of the Code to the Civil Service Commission or National Audit Office.

Confirmed breaches of the Code are recorded for whistleblowing but are also registered in disciplinary data according to the nature of the proven breach, e.g. fraud, theft, data misuse.