Question to the Home Office:

To ask the Secretary of State for the Home Department, what assessment she has made of the feasibility of making enhanced DBS certificates transferable between organisations where the role and level of check required are equivalent.

Under current arrangements, enhanced and other certificates issued by the Disclosure and Barring Service (DBS) are transferable between organisations, where the role and level of check required are equivalent. That is, where the level of check for which the role is eligible is the same.

Employers can accept an existing criminal record certificate for recruitment purposes if it is the same type of check (for example, enhanced with a check of the adults’ barred list) and it has been issued for the same workforce (for example, adults’, children’s, other). There is no expiry date on criminal record certificates, as the information disclosed on certificates is correct at the date they are issued.

Importantly, the level of check an employer or organisation is entitled to request depends on the role’s eligibility in relation to DBS checks. For example, if an individual already has an enhanced with children’s barred list check certificate and the second role is only eligible for a standard certificate, the second employer or organisation would potentially be seeing information it is not legally entitled to request.

Conversely, if the employer for the second role requires an enhanced with barred list check but the existing certificate held by the applicant is enhanced only, not all relevant information would be available for the organisation to make a suitability decision. Further guidance and an eligibility tool are available at this link: www.gov.uk/government/collections/dbs-eligibility-guidance.

The DBS Update Service supports the portability of an individual’s certificate by ensuring the information is up to date. To support ongoing suitability decisions, applicants can subscribe to the Update Service, which allows employers to check if any relevant information has changed since the certificate was issued, although it is the employer’s decision whether to use the Update Service or to request the applicant re-apply for a certificate.

The Update Service offers a digital solution that supports real-time checking. It can also be of benefit to employers, who can undertake instant online checking of DBS certificates, thus saving time and money. The applicant would only need to obtain a new certificate in cases where there has been a change in recorded information, or in cases where they need to apply for a different type of criminal record check. The Update Service is free to use for volunteers and costs £16 a year for paid employees. Further information and details of how to subscribe can be found at https://www.gov.uk/dbs-update-service.