Registers of Births and Deaths Bill

Debate between Suzanne Webb and Andrew Mitchell

2nd reading & 2nd reading: House of Commons
Friday 16th October 2020 Commons Chamber

[Mr Andrew Mitchell (Sutton Coldfield) (Con)]

I beg to move, That the Bill be now read a Second time.

I must apologise to the House, because I have not been a regular attender on Friday sittings in recent years. The last occasion on which I brought a private Member’s Bill to the House was in March 1991, when I promoted the Education (Publication of Examination Results) Bill, which proposed to set up league tables. It failed to win the support of the House, but, as my hon. Friend the Member for Christchurch (Sir Christopher Chope) may recall, it subsequently became Government policy. In those days, the doyennes of Friday sittings were Ian Gow, Nicholas Soames and Michael Brown. I see that I attended on 20 April 1990 and spent 45 minutes speaking about the relative merits of low-volume alcohol drinks being defined as no more than 0.65% alcohol or 1.2%. Both you and I, Mr Deputy Speaker, will understand why a speech of such length was required.

My purpose today is much more serious, and I wish to start by thanking the Minister for his support and interest in this Bill. I know that he will have spent much of last night swatting up on all the details, a process I will remember from my time as a junior social security Minister in the 1990s. The good news for him is that once he reaches the Cabinet, which will not be long, he will not have to take Bills through the House any more—he will have a junior Minister to do it for him. I wish to thank his officials, particularly Linda Edwards and Saskia Molekamp, who have been extremely helpful in drafting and addressing the issues in this Bill.

My championing of this measure will come as no surprise whatsoever to my constituents in the royal town of Sutton Coldfield, whom I have the great honour of representing in this place, because our register office was closed by Birmingham City Council in 2014. It took that measure to save £83,000 of expenditure, which included the lease of a desk in the local library, so much of that expenditure was not actually saved. At the time, the failure to tell the local Good Hope Hospital, funeral directors and local GPs caused a considerable fuss. The central Birmingham register office was very overstretched at the time and people had to struggle to get an appointment to register a birth or a death, and it was not well placed for access in terms of parking. So for my constituents the removal of the register office constituted a considerable inconvenience, as a result of which there was a lot of campaigning across the town for it to remain open. I commend the Conservative councillors on Birmingham City Council, who, under their outstanding leader, Bobby Alden, have each year since then, in an alternative budget, pledged to reopen it and make better use of district centres to reduce travel and boost high-street activity.

Alas, that campaign at the time, which I, as the Member of Parliament, the hard-working councillors in Sutton Coldfield and local residents strongly supported, did not prevail. The failure of local government to hear the call from the royal town to stop this closure is one reason why people voted for local democracy; they voted, in a referendum, to set up the Royal Sutton Coldfield Town Council, which is today one of the largest, if not the largest, town councils in the country, under its outstanding leader, Simon Ward. I reiterate, because it is so relevant to the Bill, that the reason for the campaign from the royal town was that at an often upsetting and sad time in life my constituents had to journey all the way into Birmingham to comply with the necessary registration procedures.

The purpose of the Bill is to reform the way in which births and deaths are registered in England and Wales, moving from a paper-based system to registration in an electronic register. Registrars already use an electronic system to register births and deaths, and have done so since 2009, but they are still required to keep paper registers securely, in a safe, due to the requirements of the current and, I submit, outdated legislation. The Bill will remove the duplication of processes.

I reassure my hon. Friends that my Bill does not make any fundamental changes to the current arrangements for registering births and deaths—for example, who is able to provide the information to the registrar or the information to be recorded in the entry—but it will make a big difference, as I have described, for our constituents. The way in which births and deaths are currently registered dates back to 1837. It is much in need of modernisation and a move to digital methods of registration.

I hope that it may be helpful to the House if I explain how the current system works. All births and deaths that occur in England and Wales are required to be registered by the registrar for the sub-district in which the event occurred by a qualified informant. For example, in the case of a birth, the qualified informant is usually the child’s mother. When registering a birth or death, the registrar will record all the information on an electronic system. Once the registration is complete, the system will generate a paper register page, which is signed by the informant and the registrar. That paper record is then put into a loose-leaf register, which the registrar keeps in a safe. It is that paper record that is the formal record of the event, from which all certificates are then issued.

The changes proposed in my Bill would remove the requirement for paper birth and death registers and introduce a single electronic register in which all births and deaths would be registered. This will create a much more efficient and secure system of registration. The electronic system is already there and is used on a daily basis.

[Suzanne Webb (Stourbridge) (Con)]

Will my right hon. Friend give way?

[Mr Mitchell]

I give way with great pleasure to my hon. Friend, who, as a distinguished resident of the royal town of Sutton Coldfield, may well recall the events of which I have spoken.

[Suzanne Webb]

I do indeed, and troublesome they were at the time. Under my right hon. Friend’s Bill, will the old birth and death certificates be destroyed, or will they be archived?

[Mr Mitchell]

That is a most important point. I will come to it, but clause 4 refers to the very point that my hon. Friend so wisely makes.

Currently, registrars submit copies of all the birth and death entries they have registered in the last quarter to their superintendent registrar via a system of quarterly returns. The superintendent registrar certifies those entities as being true copies of birth and death entries in the registers and forwards them to the Registrar General. That is done electronically using the electronic system. The Registrar General holds a central repository of all births and deaths registered in England and Wales. My Bill will remove that administrative burden.