House of Commons Governance

Mark Tami Excerpts

Thursday 22nd January 2015 Commons Chamber

[Mr Straw]

I am extremely grateful to my right hon. Friend. When she rose as I was speaking about leaks, I thought perhaps she had something to say about her work as a member of the Intelligence and Security Committee, but I was on the wrong track. Of course she is right about that, and I greatly welcome the initiative that you, Mr Speaker, have taken.

We have endeavoured to ensure that all our recommendations will assist in decision taking for the restoration and renewal programme that will take place in the next Parliament. Those decisions will have to be made on a bicameral basis: it is a single building for two Chambers. It is the essence of any properly functioning bicameral system that each Chamber should govern its own work, and it was no part of our remit or intent to usurp the autonomy of the other place. However, we took plenty of evidence from both ends of the Palace, including from the Lord Speaker, about how, co-operatively, there could be better joint working between the two Houses. Those proposals are highlighted in recommendations 1 and 2 of our report.

I turn now to the Commons itself and the current corporate arrangements for running this place, which are essentially with the House of Commons Commission, chaired by you, Mr Speaker, and, underneath that, the Management Board. The respective roles of the Commission and the Management Board were unclear not only to staff and Members—to many Members their roles were not only unclear but their existence was unknown—but even to some of those who sat on those bodies. The Committee’s recommendations for reform of the Commission and the replacement of the Management Board with an Executive Committee flow directly from the assessment that those two bodies are not working, either individually or together, as effectively as they should. Our aim has been to bring together Members and officials into a single coherent structure.

One key change proposed to the Commission is in respect of Back-Bench Members of the Commission. We recommend that the current three—one from each of the largest parties—should be replaced by four Members, by the addition of a fourth from the minority parties. At present, the Back-Bench Members, distinguished though they are, are effectively nominated by the Whips Offices. In future—[Interruption.] Mr Speaker, will you note the fact that the Opposition Whip has broken rule one of all Whips, which is to remain silent. [Interruption.] No, it was not a cough. I was about to say that the current Back-Bench Members are effectively nominated by the dark forces of the Whips, but I decided to be nice to them by leaving that out. I will now ensure that it goes back on the record. In future, to avoid these dark forces of the Whips Office, we recommended that each of the four should be elected by the whole House. We also added that they should be remunerated on the same basis as Chairs of Committees.

We looked carefully at the work of the Finance and Services Committee and of the Administration Committee. Each has been very ably chaired by the right hon. Member for Caithness, Sutherland and Easter Ross (John Thurso), who is in his place, and by the right hon. Member for Saffron Walden (Sir Alan Haselhurst). The former happens to have been also a member of the Commission, while the latter has not. We thought that that was unsatisfactory, and that the Chairs of both those Committees should, ex officio, be members of the Commission.

[Mark Tami (Alyn and Deeside) (Lab)]

As a member of the Administration Committee and also a Whip—I declare my role as a dark force—I think that that is a very important point. Without that direct link, the Administration Committee is undermined. It is important that the Chair of that Committee is on the Commission.

[Mr Straw]

I am grateful to my hon. Friend. I should also say that my general remarks about Whips exclude him, as a pairing Whip, because I have to ingratiate myself with him on a regular basis.

--- Later in debate ---

[Mr Straw]

I am grateful to my right hon. Friend for his intervention and for his evidence. We did come to the issue from different perspectives, but the fact that this is a unanimous report does not reflect any sense of it coming from a search of the lowest common denominators—rather, the highest common factors. I will come on to the issue of implementation in a moment.

A second reform that we propose to the Commission concerns non-executive members. At the moment, there are external, non-executive members, who have great outside professional experience, who sit on the Management Board, but not on the Commission. We thought that this was a rather eccentric arrangement not consistent with the principles of governance outside, and that it ought to be the other way round. We therefore proposed that two non-executives should sit on the Commission and, in addition, so too would the two senior officials of the House, a matter I shall come on to in a moment.

As I have indicated, the evidence we received showed clearly that the relationship between the Commission and the Management Board was opaque. So alongside the strengthened Commission, the Management Board will be replaced by a streamlined executive committee.

The potentially trickiest issue for us to deal with was the senior leadership of the House service. As the House is well aware, not least from the debate that we had on 10 September and from the evidence that we received, there is a wide range of opinion on this issue. Some favoured the status quo, some wanted a chief executive above the Clerk, some wanted a chief operating officer under the Clerk, and some thought the two functions should be separated entirely, with a Clerk and a chief executive of equal status. We thought hard about this. There are, as we all recognised, advantages and disadvantages to each proposal. In the end the Committee responded to what it heard from staff and from many others by endorsing the objective of a single unified House service.

This was significant because the House service is often portrayed as being divided into parliamentary and non-parliamentary elements. Asserting that the service should be unified is important both for rejecting the perception that some parts of the service are second class, and for emphasising that the primary purpose of the whole service—all parts of it—is to support the House’s parliamentary functions. But we also accepted that there had to be a strengthening of the leadership of those functions and of the hundreds of staff beyond the direct work of the Clerks.

It is not accidental, in our view, that although in the whole time that I have sat in the House there have rarely been any complaints or concerns about the standards of service provided to this House and its Committees in respect of our core functions, there have been myriad complaints about the way our employers—the public—have been treated when they try to get into this place, and from Members about the IT system, room bookings and many aspects of the maintenance of this place.

I have already spoken about leaks in the Members’ Lobby. I hope Mr Speaker will allow me an excursion into the bowels of what was the cell block of the old Canon Row police station, which has housed the House of Commons gym for some decades. My hon. Friend the Member for Wallasey (Ms Eagle), the shadow Leader of the House, and I are often to be seen there ensuring that we remain trim and fit. The refurbishment of the Commons’ gym may seem a second-order issue to those who do not use the facility, but for those of us who do, and for the dedicated staff of the gym, the saga of its refurbishment has not been a pretty one—nor, as the weekend’s press indicates, has it enhanced the reputation of Parliament.

Classic and avoidable errors were made in the refurbishment programme, which was due to be finished in early September and has only just been finished. I understand that the costs quadrupled. I know for certain that the specifications were changed and changed again after agreement had been reached with the gym management. It was disruptive in the extreme to us who use it and also to the staff. I thought that I had been able to put cold showers behind me when I left school 50 years ago but, like many other Members, I have had to endure cold showers, or no showers, as late as last week.

On Monday, having spent my two hours in the gym, I came out in anticipation of having a shower, only to discover that in the two hours that I had been working away in the gym, the showers had packed up. Happily, I did not meet any constituents, but other rather surprised Members will have seen me wearing my jacket over my gym kit and carrying the rest of my clothes, on my way to find a shower elsewhere. It is amusing—we are all tolerant of the situation—but it tells a story about why a better grip is needed of such issues.

[Mark Tami]

I do not understand how we have reached such a state, but the fact that the building is listed makes it difficult to do certain things, such as putting up a sign. I was amazed to learn that there is a signage committee in the House, which will decide on the type of sign and the size and colour of the signs that are permitted. It takes ages to get even the simplest thing done.

[Mr Straw]

I accept that there are such problems. This is a grade I listed building. I do not dispute the dedication of staff, but stronger leadership and greater clarity are needed.

We propose that the position of Clerk and chief executive should be split. There should in future be a Clerk, and working alongside her or him, there should be a new post of director general of the House of Commons. We had lots of debate about nomenclature. Others may lift the veil on the wide range of titles we considered. We decided on this title, rather than CEO or COO and many others, because, as we say in paragraph 157, we wanted a title that emphasised the authority of the new post, and would allow it to evolve unburdened by preconceptions.

As a consequence of calling this senior person director general of the House of Commons, the people currently titled directors general will need to be re-titled directors. There is a separate issue about whether the new post should become an additional accounting officer, an arrangement that exists in some Government Departments. I hope the Commission will consider that.

--- Later in debate ---

[The First Secretary of State and Leader of the House of Commons (Mr William Hague)]

I am very pleased to participate in this debate on behalf of the Government and as a member of the House of Commons Commission. As hon. Members know, and as the Government have always said, this is a matter primarily—entirely, really—for the House as a whole. I regard the principal role of the Government as being to facilitate consideration by the House and then to support the rapid implementation of what the House agrees.

I must first congratulate the right hon. Member for Blackburn (Mr Straw)—I have said this before at various points over the past few weeks but wish to reiterate it; I really mean it—not just on the very clear and convincing way in which he moved the motion but on the dedication shown by him and all the members of his Committee over the past few months. Back in September, the House set the Chair it nominated and the Committee it subsequently established quite a formidable task, both in terms of the knottiness of the problem they were asked to confront and the time scale for resolution that was set. The right hon. Gentleman and his Committee were not only up to this task but exceeded it by some margin in delivering their report ahead of schedule and, most importantly given the circumstances, with a unanimity that appeared at the beginning to be very difficult to achieve. I hope that this effusion of praise allays any fear he had that he would have to withdraw the thanks that he expressed earlier.

The Committee was no doubt helped to reach a consensus not only by the skills of its Chair but by the diligent and inclusive way in which it set about hearing views from across the House—from Members in all corners of the House and from staff in all departments and at all grades. I think we have all learned a great deal about the House in which we work as a result of this exercise. This work and this evidence have enabled the Committee to devise a thoughtful and sensible set of proposals that I sincerely hope and believe the whole House can now unite around.

The motion before us rightly welcomes the Committee’s report and agrees with almost every dot and comma, as the right hon. Gentleman explained. It also seeks agreement to encourage all those responsible for implementation to get on with that important task. I wish to explain the reason for the one small point of difference between the motion and the Committee’s original draft motion, since it was partly my suggestion that the change be made.

The Committee envisaged that the Chairs of the Administration and the Finance Committees would be drawn from the four Back-Bench members of the Commission once they were in place. On reflection, that could lead to a situation in which three of the Back-Bench members had the expertise and desire to chair the Finance Committee but no one was keen to chair the Administration Committee, or vice versa.

[Mark Tami]

Never!

--- Later in debate ---

[Ms Eagle]

The direction of the discussion so far, like that of the report by my right hon. Friend the Member for Blackburn, is that the holders of the two jobs have to work in harmony, but that each must have their own autonomy and authority, so one cannot have a veto over the other. It is for the Commission to decide how and in what way it advertises the posts and with how much alacrity it does so, but I hope that it will act with alacrity. It is important for both posts to be advertised, and that at least one of them, the Clerk’s appointment, should proceed as quickly as possible. I agree with the Leader of the House that it ought to be done and dusted, barring unforeseen circumstances, before the Dissolution, but in my view—this is a matter for the House to decide today and for the Commission to debate and decide on Monday—I for one think that we should by then also be pretty well on with the arrangements to appoint the director general. I expect that appointment to be made quite quickly in the new Parliament.

I congratulate, and express my admiration for, the Committee on the work that it did in such a short time. I am not the first speaker today, and I am certain that I will not be the last, to emphasise that point. The Committee was ably led by my right hon. Friend—when not in the gym—in tenacious pursuit of a solution that would bind wounds and take the House forward. He worked his Committee extremely hard. Members from both sides of the House took a close interest in its work, and many gave both written and oral evidence. Thanks should go to all members of the Committee, who set aside much time to ensure that they could fulfil the remit set by the House and report ahead of the tough deadline that we gave them. There is much that we are grateful to them for. We must also thank Members of the House of Lords, senior managers, Clerks and other employees of the House at all levels for their willingness to engage with the Committee’s work.

The Committee’s recommendations distilled the wealth of experience with which it was provided to create a vision for a House of Commons that is better equipped to face the future, especially in dealing with the challenges of restoration and renewal, with which the next Parliament will have to grapple. I note that all members of the Committee have signed the motion, which creates a welcome opportunity for the House to move forwards in harmony, which many people would not have believed possible last summer. I hope and believe that we will grasp that opportunity with open arms.

Turning to the substance of the report, the Committee’s proposals fall into three broad categories: the role of the Clerk; shared services; and a reformed Commission. I want to deal with each of them in turn.

On the Committee’s proposals on the Clerk and chief executive of the House, you noted in your statement in September, Mr Speaker, that there have been persuasive arguments for splitting the two roles for some time. Given the increasing complexity of the House’s administration and the imminent changes facing this place, not least the significant programme of restoration and renewal, there is an obvious need for more proactive management structures and accountability.

The Committee heard evidence that the current post of Clerk is “overloaded”, and that

“neither part of it is…given the attention it deserves.”

It therefore suggests splitting the two roles to ensure that the House administration is

“better led and more capable of delivering responsive and effective services to Members, staff and the public.”

It proposes that the Clerk of the House will no longer be the chief executive; the new post of director general is central to the report’s recommendations. I must say that I strongly agree with the report’s conclusions on that crucial point.

The proposal to replace the current Management Board with an executive committee, chaired by the new director general, will ensure more experienced and professional management of this place, and is much to be welcomed. I emphasise that such a statement is not intended in any way as a criticism of any current or former post holder; it is a statement of reality as the House faces the task of dealing with increasingly complex management challenges, whether the restoration and renewal programme, or the modernisation of House services while delivering significant savings.

[Mark Tami]

As my hon. Friend says, there is an absolutely huge task before us and the next Parliament to deal with the physical structure, but that must be done in a culture where we look to save money. We need a very professional person in place. I have nothing against the Clerk—the Clerks do an excellent job—but it is a different role.

[Ms Eagle]

I have long believed the same thing. I welcome the fact that after the intense look at the evidence that the Governance Committee subjected itself to before Christmas, it came to a very similar conclusion. It is an obvious conclusion. If we can get the changes right, we will all look back at this as a turning point in the professionalism and effectiveness of the House service.