Representation of the People (Scotland) (Amendment No. 2) Regulations 2014

Lord Kennedy of Southwark Excerpts

Wednesday 19th November 2014 Grand Committee

I think that my noble friend will concede that the Government have been able to proceed with the accelerated process for the transition to IER because Parliament was reassured successively and continuously by Ministers that the process was being very carefully managed. It would be monitored and reported, and there would be a careful assessment of the appropriate decision-making process so that we could make the final vital decision as to whether IER was firmly in place on the basis of the best possible evidence. On that note, I support what my noble friend and the Government are doing, but with some reservations about the extraordinary importance of the timescale in this process.

[Lord Kennedy of Southwark (Lab)]

My Lords, I have no issues with the orders or regulations before us today. They are part of a series that have been coming to Grand Committee for consideration as we move towards individual electoral registration. I do, though, have concerns that I have raised many times before in Grand Committee regarding the speed at which we are moving—the noble Lord, Lord Tyler, referred to this—and the risk of people dropping off the register. I do not believe that the Government have given sufficient weight to this as part of their preparation for the switchover. I have never understood what the rush was about on the part of the Government and why they would risk the system being brought into disrepute, all for the sake of a bit more time and planning. As the noble Lord, Lord Tyler, said, this was originally an idea of the Labour Government. I am a big supporter of IER but the Government’s speedy approach to it worries me.

We have never had an over-registration problem in the UK; rather, we have an under-registration problem. Much academic research states that 6 million or up to 9 million people are not registered to vote. The Representation of the People (Scotland) (Amendment No. 2) Regulations 2014 and the Representation of the People (England and Wales) (Amendment No. 2) Regulations 2014 are sensible moves enabling the declaration made by overseas Crown servants and British Council employees to be made online, along with a requirement that EROs must, where necessary, send a second reminder to people who are registered by virtue of a declaration when their declaration is about to expire. It is also sensible that Crown servants and British Council employees are able to use the online service in the same way as overseas electors and service voters.

I looked at the consultation list and would welcome the noble Lord, Lord Wallace of Saltaire, saying a bit more about it, particularly who the members of the Cabinet Office panel of experts in electoral administration are, how someone is appointed to this body, who chairs it, and what its remit is. I think that a wider policy community could be consulted on matters of electoral policy. I note that the Government consulted the Electoral Commission as part of bringing this order to your Lordships’ House, as required by Section 7 of the Political Parties, Elections and Referendums Act 2000. I am talking generally rather than specifically about this order, but if the Government are not going to consult the political parties directly, I suggest it would be good practice for officials to ask the Electoral Commission whether this issue has been brought to the attention of the Parliamentary Parties Panel set up under the Act, which is formally required to be consulted. I was a member of that body for many years before I became an electoral commissioner and I do not believe for one minute that its full potential has ever been reached. The panel has election experts from all the parties who can give a very practical and down-to-earth view of what things are like on the ground. I think that is sometimes missing from our discussions here.

The Electoral Registration Pilot Scheme Order 2014 is a sensible move and I am happy to support it. However, will the noble Lord, Lord Wallace, tell the Grand Committee what work is going on to identify other departments and agencies that could be brought into scope to assist in getting eligible citizens on to the electoral register? As I said, at least 6 million people are not on it. The noble Lords, Lord Wallace and Lord Tyler, referred to the fact that young males do not always go on the register. That is an important point, but the same could be said of people living in social housing and the private rented sector, and of ethnic minorities. Whole groups of people are not registered to vote. If we get to the point where fewer people are registered to vote when the measure comes fully into operation than was the case previously, that would be a terrible position to be in and a matter of much regret. It would be bad for democracy in this country and for our reputation both nationally and internationally, so we must avoid that.

Have the Government thought about speaking to large organisations such as Experian which hold vast quantities of data on everybody—Experian has more data than anyone else—and have the whole unedited electoral register, so they know where everyone is? I am sure that those organisations could very easily give every ERO in the country a list of everybody in an area who is not on the register. That would be a fantastic way to identify these people and get them on to the register. I think that it would be a very positive move. The data exist and these organisations could provide it. In addition to getting more people on to the register, which is good for democracy, some relevant people would dramatically improve their credit rating because that is affected by not being on the electoral register. Perhaps the Government could look at this issue. I would welcome the noble Lord, Lord Wallace, commenting on that point, perhaps not today but in the future.

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[Lord Tyler]

Before my noble friend leaves that point, is he saying that there was actually some legislative, statutory problem with the DVLA which did not apply to the DWP? If so, I totally understand the delay, but three years of delay because of some administrative, bureaucratic decision making within the Department for Transport is more depressing. I accept that good progress has been made and I hope my noble friend has not taken my contribution as being in any way negative about the overall process. However, this particular episode is not a very happy one since we were raising these issues more than three years ago.

[Lord Kennedy of Southwark]

The noble Lord, Lord Tyler, makes a very fair point. We are all looking back with care: we understand that we have to be right and proper, but it comes with a bit of a spring in your step at the same time. There is a question of care and there is also just not moving very quickly. I think we need to get on with it.

[Lord Wallace of Saltaire]

We understand that but I stress that there are other major issues. I happen to have been involved in some of the discussions about changing the system of legal protection for government collection and sharing of data. Noble Lords may remember that there were discussions early in the coalition Government’s period of office about whether or not we could do without the census next time round because all the material collected in the census is actually collected by the Government in the process of normal procedures, year by year. Some of the data are collected by local authorities, such as those about children going to primary school, which is one of the best indicators of the changing social and ethnic basis of a local community. If we were able to put all the data together, much of what we get from the 10-yearly census would be provided. However, if we put all of that material together—including health records and NHS data—we would be in an area in which ordinary citizens and those concerned with data privacy begin to be extremely upset. This is part of the reason why the good progress we made with the DWP data gave us a feeling that we could move along in that way. We are now extending this by looking at the DVLA data. I am told that the pilot will start in December or early January and should be completed by 31 March. It will not be too late for late registration for some of these people. As I said in my opening speech, I stress that access to the DVLA database is not merely a matter of matching but also of discovering people who are entitled to be on the register but who are not registered. The unmarried young men category in particular, which we are all familiar with as a weak area, would enable us to make the electoral register more complete.

Perhaps I may say to the noble Lord, Lord Kennedy, that Experian has a symbiotic relationship with the electoral register because it uses it for a great many things. If you are not on the electoral register, you are often not on the Experian database. Another area we are concerned about is the overlap between public and private databases. When discussing the issue with various people who are concerned about it, I have explained that there is no clear boundary between some public and private databases. For example, when I renew my car tax online, the first thing the DVLA does is check the private insurance database to ensure that my car is insured. That is an example of the public going to the private and coming back. These are all part of what is changing as public and private databases become much easier. The Government—whichever Government they may be—hope that an enormous amount of time, effort and money will be saved by moving more and more of these kinds of data online.

The problem is that this has huge implications for individual privacy and we have to be concerned about it. When talking in Bradford nearly two years ago about why so many people are not on the register, I was told vigorously by local councillors and officials that those people do not want to be registered. They do not want the state to know who they are and where they are. That is part of the issue here.

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[Lord Kennedy of Southwark]

The noble Lord is absolutely right on the point about the merging of public and private databases, and indeed it is the point I was trying to make. So much information about people is now being held by Experian and a host of other bodies that I cannot believe it is beyond the Government to talk to Experian and others, saying, “We are not looking for people’s medical records or driving licences. What we are after is the data matching that is taking place for you being provided to local authorities. They can then see that in a certain street there are three people who are not on the register but they do actually exist. We know that because we have their bank details and driving licence particulars and we know where they shop”. All we would ask for is that Experian should give the council the name and address; it is as simple as that. I get the privacy point, but my worry is that we will end up with fewer people on the register than we have ever had before, and that is a terrible place to be. I think that the Government should do everything possible to make sure that that does not happen.

[Lord Wallace of Saltaire]

I would mark that after the next election, we will have a major debate and a draft Bill on the question of data sharing. If we were to access the Google and Amazon databases, I am sure that that would go a good deal further to identifying those who are not on the register, but the Government do not have the legal right to do so, and again, it raises huge questions of privacy.

I think it was the noble Lord, Lord Tyler, who raised the question of an additional door-to-door canvass in the spring of 2015. When I visited the ERO for Wandsworth a couple of years ago—I should mention that the Wandsworth ERO is a member of the Government’s consultative panel—he told me that given the mix of sheltered social housing and new apartment blocks at the top end of the market, the borough of Wandsworth now has some 25,000 homes that are behind locked doors. The problem of gated accommodation, which all of us who deliver leaflets are painfully aware of, is making it more and more difficult to conduct the door-to-door canvass that we used to think was such an important part of the exercise. That is why we have to do all these supplementary things as far as we can. We intend to complete a door-to-door canvass as far as possible, but that is becoming much more difficult as we go on.

I will have to write to the noble Lord about precisely who was on the advisory panel of EROs. I have met a number of EROs during the last three years of the process, and have much enjoyed talking to them about the particular issues with which they are concerned. I will happily write on that.

There were a number of other questions. Why has it taken us so long to get round to data matching? I have explained that DWP records actually took us a very long way, and we are now seeing what we can do to gain further completeness. I was asked whether it was a cross-section of 24 areas—incidentally, it is 24 areas but 21 electoral registration officers, because in Scotland the electoral registration system covers several local authority areas. The areas range from Harrow, Southwark and Trafford to the City of Edinburgh, Bournemouth, Coventry and Newport—a fairly good mixture. I have marked one or two areas which have a high concentration of students and several inner-city areas. It includes the City of Edinburgh, for example, as well as Stratford-on-Avon. It is a pretty good cross-section of the country.

The noble Lord, Lord Kennedy, rightly keeps pressing us—as I hope he will continue to—on how confident we are that we will come out with a higher rate of registration than before. I can say only that we are continuing to work towards that objective. We have made some extra funds available to local authorities for this and we are now considering whether further additional funds would be helpful. From what has happened in the last two or three elections, we all know that late registration produces a great boon. We will not know how successful we have been probably until the middle of April 2015, because a lot of the target groups will not have got round to filling in their online forms until the campaign is upon them.

The Government will continue to stress the importance of registering and of people being involved. We are working with a number of non-governmental organisations. I spoke at a Bite the Ballot conference a couple of months ago. Bite the Ballot is working very hard, as are a number of other organisations, with particular vulnerable groups—in its case, young people. However, it is a matter for all of us, in all political parties and beyond, to keep up the momentum as we approach the election of saying that it is very important that you register to vote and that you do vote. That is the final dimension of trying to capture the maximum number of people.

I have two other things to add about the overseas dimension.

[Lord Wallace of Saltaire]

I will not have to organise the next election. Many of us fear that it will be very disorganised in this respect and that the competition among four or five parties nationally, which will quite often be a competition between different pairs of parties in different constituencies, may make for an extremely confusing election campaign. I spoke at an annual general meeting in Yorkshire and said that I thought we were going to have what would feel much more like a series of by-elections across the entire country. It will be very different constituency by constituency when it comes to it, but let us hope that it does raise the interest.

On the question of overseas voters—

[Lord Kennedy of Southwark]

I am sorry to interrupt the Minister again. I know one or two local authorities. One of them is Manchester, where there has been a catastrophic drop-off in some areas in terms of registration, and that needs addressing. I also know of a local chief executive who was embarrassed to tell us that he sent letters out saying, “You haven’t been matched”, only to get one himself. He lives in the borough that he is the ERO for, and he himself had not been matched. He is not someone who has moved around very often; he has lived in the borough for many years and I assume that he has a bank account and stuff, but he did not match at all. There are one or two places where there has been a catastrophic drop-off. That is really bad. Perhaps the Minister could get his officials to talk to some of these local authorities. In certain pockets there are problems bubbling away.