Government Contracts (SMEs)

Iain McKenzie Excerpts

Wednesday 28th January 2015 Westminster Hall

[Mr Iain McKenzie (Inverclyde) (Lab)]

I congratulate the hon. Gentleman on securing the debate. He touched on the need for broadband in small businesses. Especially in rural communities, we are seeing the difficulties of getting that high broadband speed. Does he feel, as I do, that that excludes a lot of small firms from bidding for contracts, especially e-procurement ones?

[Dr McCrea]

I wholeheartedly agree with the hon. Gentleman. The lack of an up-to-date and modern broadband connection makes it very difficult to get into Government contracts.

To promote the further growth of SMEs, following on from the recommendation in Lord Young’s report, a new scheme was designed to make it simpler for small firms to win public sector contracts, which are estimated to be worth £230 billion a year. In addition, there was a commitment to tackle the late payment of small firms to ensure that those small businesses supplying the public sector and its supply chain were paid at the same time as the large contractors.

In May 2013, Lord Young published “Growing Your Business”, a report on growing micro-businesses following on from his report on entrepreneurship and start-ups published in May 2012. The 2013 report makes a number of policy recommendations for businesses employing fewer than 25 people, including the establishment of a small business charter and, crucially, a

“new ‘single market’ commitment to ensure a simple and consistent approach is taken across public sector procurement.”

In 2012-13, the public sector spent £230 billion on procurement of goods and services, including capital assets, accounting for 34% of total managed expenditure. Of that £230 billion, approximately £38 billion was capital procurement, the rest being current. Of the current procurement, approximately £40 billion is by central Government, £84 billion by local government, £50 billion by the national health service and £13 billion by the devolved Administrations.

Hon. Members will note the public interest in several recent awards of major procurement contracts, which have attracted scrutiny and even criticism from some hon. Members. In the light of the recent difficulties, the Government set themselves a target of procuring 25% of goods and services by value from SMEs by 2015, with the flattering words that such businesses are

“a crucial engine for growth”

as they account for 99.9% of UK businesses.

Research by the FSB reveals that every £1 a public body spends with a small business generates 63p of additional benefit to the economy, compared with 40p of additional benefit when spent with a large business. Although there is much ongoing debate about the advantages and disadvantages of EU membership and whether the UK should remain within its bureaucratic quagmire, the position remains that the Government not only can but should do more to support SMEs in accessing public procurement in compliance with EU diktat.

[Dr McCrea]

I thank my hon. Friend for making that point. However, to give an illustration from my own constituency experience, I often find that a small business not only finds it difficult with all the filling in of forms, but is blocked from getting into contracts. That is the issue that I want to get to the heart of, but I must first lay the foundations.

A core principle of the EU is to establish a single market that encourages trade and maximises value for the taxpayer in public procurement, obtaining the latter through increased competition by allowing companies from other EU nations to bid for contracts. As SMEs are crucial to the UK’s economic recovery, what have the Government done to encourage and assist them in accessing EU markets and public procurement in other EU member states?

EU procurement rules include transparency, fairness and non-discrimination. They apply to SMEs accessing public procurement in other EU member states, but do nothing to tackle those issues within the United Kingdom, as such rules do not apply. It remains an anomaly of the single market rules that, although under EU law one member state is not allowed to discriminate against an SME from another member state as part of public procurement of goods and services, subject to certain criteria, member states are entitled to act in a discriminatory fashion towards their own nationals.

It is admirable that the coalition Government have engaged with SMEs as one of their two main priorities concerning public procurement and that they intend to achieve that aim by making the procurement process

“much simpler, more open and less bureaucratic—so all businesses, no matter what their size, have a chance of success”.

However, the realisation of that priority, by opening doors for SMEs and providing them with the tools to apply, will make the real difference to our businesses and propel this country’s economic recovery forward.

[Mr McKenzie]

The hon. Gentleman mentioned Europe and the European strategy to exclude others and source products and services more locally. How does he feel about the playing of the green procurement card, which seems to be natural across Europe? Should we adopt that strategy and say that, in the spirit of green procurement, we will source as locally as possible?

[Dr McCrea]

I would not like to make policy on the hoof. An array of party colleagues are listening carefully and we are coming up to an election, so I would rather that my party make any policy decision.

--- Later in debate ---

[Mr Iain McKenzie (Inverclyde) (Lab)]

It is a pleasure to serve under your chairmanship, Mr Davies, for what I believe is the first time. I again congratulate the hon. Member for South Antrim (Dr McCrea) on securing this very interesting debate on public procurement—having heard myself say that, I may need to get out more if I find public procurement an interesting subject to debate.

I have witnessed procurement in the public and the private sectors. Indeed, in my time in local government, I was glad that our procurement was brought into line with some of the private sector practices and brought up to date. In my local environment, we had to bring in many of the SME businesses to spread the money around and create as much opportunity as we could.

We are all aware that small and medium-sized businesses are the backbone of the British economy and we need to ensure that central Government and local government do everything they can to help them through procurement procedures. The hon. Member for South Antrim gave a lot more statistics than I ever have to hand, but I can say that SMEs account for a large part of the private sector business in the UK and, I believe, 58% of private sector employment. That equates to 14 million people up and down the country being employed in SMEs.

This is about keeping things as local as possible. We know that 83p in every pound spent by local government procurers with local businesses will go back into the local economy. That in turn will stimulate the local economy and provide real employment opportunities there. It is a question of people stretching procurement as far as they can to get the biggest payback on what they are putting out there for goods and services.

SMEs are a major driving force of our economy and deserve their fair share of public sector procurement. Public sector bodies, including central Government, spend about £220 billion a year on goods and services. That indicates the complexity of the procurement. They procure everything from paperclips to chemicals—you name it. Government procurement is extremely complex.

Progress has been made in public sector procurement, and I will go on to highlight some of the advances made by the Government. I accept that steps have been taken and advances made. We have gone from almost a “catalogue” procurement process to what we see today—an approach that is more embracing of best practice and best value. I referred to a “catalogue” approach to procurement, which was simply taking something off the shelf and saying, “We have purchased from them for the last 10 years, so we’ll continue to purchase from them for the next 10.” That was not the best way to enable SMEs to get in on procurement by public bodies.

However, more could be done to improve the best-value approach. Not least is the fact that best value does not always mean the cheapest price, and what about people doing contract monitoring over the length of a contract to prove that they have a valued and performing supplier? We need to evidence contract monitoring if we are to make progress on procuring more locally and putting more into SMEs.

Public procurement is an underused tool when it comes to keeping trade as local as possible to local government and central Government spreading contracts around the country. It is essential that the Government take that on and spread the contracts as far and as wide as possible around the country. They should not simply look at a certain area where most of the spend takes place. If we are to regenerate areas, we can do so through Government procurement.

We also need to enhance contracts that we put out there by writing into the terms and conditions employment opportunities such as apprenticeships and therefore get more for the money we spend. More than half of SMEs believe that the process of tendering for Government contracts requires, as we have heard, more time and resources than their business can allow, making the tendering process too costly and time consuming.

We can take as an example what I have already highlighted—e-procurement. This is about going out and educating SMEs on what they need for e-procurement, and a common mistake is for them to fall into the same practice they used for tendering processes. As we have highlighted, broadband issues lead to difficulties when people are trying to download a tendering document, which takes a bit of time. It will bomb out at the last minute and, hey presto, they have missed out on the contract.

[Sammy Wilson]

The hon. Gentleman is making some thoughtful and worthwhile points, but does he not accept that the more we build into the contract and the procurement process not only price, but the qualitative issues he has talked about, as well as ongoing issues such as apprenticeships and employing the long-term unemployed, the more that adds to the complexity and the paperwork involved in the procurement process and to the monitoring of the contract? There is a balance to be struck between, on the one hand, taking the simple approach of looking at price only and, on the other, looking at quality, employment opportunities and all the other qualitative elements of a procurement exercise.

[Mr McKenzie]

I accept the hon. Gentleman’s point, but if procurement does one thing, it should be to get the most for what is spent. Monitoring whether we get jobs, especially apprenticeships, out of procurement would not be too difficult. The local council in my area has done that for many contracts. Those contracts have been gratefully received, and we have been really successful in keeping our youth unemployment down to a low level using those contracts.

[Mr Nigel Dodds (Belfast North) (DUP)]

Further to the point raised by my hon. Friend the Member for East Antrim (Sammy Wilson), there is a question of balance in those contracts. However, if contracts awarded by Belfast city council and others over the years have a clause about local employment, local people see that the council and other agencies are delivering something in their locality that is about not just a building or a project, but jobs. My hon. Friend is right to talk about balance, but it is important for local people to see a definite benefit from the public money being spent in their area.

[Mr McKenzie]

The right hon. Gentleman makes a good point: this is about local people seeing real value for money and getting opportunities.

Many small businesses do not bid, because they feel unable to compete with the larger suppliers and to offer lower costs. There is also the issue of understanding contracts and not making them too complex. We should go out to small businesses to help them understand contracts and what is being looked for in the terms and conditions. The issue may not be solely the cost; it may be things such as the quality of the product, the lead team or the hubbing aspects of getting the product to someone at specific times. This is not entirely about the cost factor, and a range of terms and conditions might put smaller businesses off attempting to compete with larger organisations.

I want to mention three areas where I have seen improvement in the procurement process. In 2010, the Cabinet Office set up the efficiency and reform group to make sure that Departments work together. That consortium approach to procurement is wholly sensible. It is hard to believe that each service would have been going out to procure the same commodities on differing contracts, but that could have been taking place. The Government also set a goal of ensuring that 25% of spend went to SMEs, either directly or through the supply chain, although that was downgraded to an aspiration.

Secondly, in 2011, the Government appointed a Crown representative for SMEs, with the intention of helping to redesign and improve public procurement policy and processes to bridge the gap between the Government and small suppliers. The main aims were to understand the concerns of SME suppliers, which is essential, and to open up the Government procurement process more to them. Another aim was to put together a list of tips for SMEs bidding for Government contracts, although I am never too sure that the word “tips” sits well with a procurement process.

Finally, in 2012, the Government ran a pilot of the Solutions Exchange—an online tool to enable a two-way conversation between Government and SMEs, in the hope of creating better dialogue between them.

The hon. Member for South Antrim touched on the directives coming from the EU. A set of new procurement directives, including reforms that should help SMEs, was agreed in Europe last year. There is now a need to transpose them into UK law.

Let me refer to what the FSB says about the problems facing SMEs on procurement. It says that there are four main difficulties. Access to finance—getting those loans—is still a problem. Another problem is tax simplification; tax can be difficult and confusing for SMEs. A further difficulty, which we have heard about many times, is fuel duty; the cost of fuel is crippling many small businesses. The final problem is late payments. If a payment is not made on time, that can end a small business, especially a micro-business. We have recently heard in the news about the horrendous time scales for meeting payment terms, and those are having a detrimental effect on small businesses up and down the country.

I have a couple of questions for the Minister. What is the Government’s position on the recent EU procurement directives? Will the terms and conditions in contracts be looked at with a view to including employment opportunities for young people—for example, by writing in apprenticeships? Will any person or business that has been engaged in blacklisting or in compiling blacklists of workers be excluded from bidding for Government contracts? Finally, when will the Government truly embrace e-procurement, get out there and assist SMEs as much as possible to understand and navigate the process?

[Several hon. Members]

rose—