Armed Forces (Service Complaints and Financial Assistance) Bill [Lords]

Bob Stewart Excerpts

Monday 9th March 2015 Commons Chamber

[Anna Soubry]

This Bill—it has now been amended and we have accepted the amendments—changes the ombudsman’s remit but not her powers. Somebody who brings a complaint to Nicola Williams can be absolutely confident that it will be thoroughly and properly dealt with, and that she will be in a position to make her recommendations. She has access to Ministers and to others in the chain of command, and can go to them at any time. That chain of command is not under threat because of her. Indeed, I am confident that the creation of the ombudsman will give the chain of command the understanding—the hon. Member for Bridgend or the hon. Member for North Durham made this point—that it has nothing to fear from the ombudsman, nor from a better system, because if complaints are dealt with properly and expeditiously, and fairly and justly, we will have a better team and group of people. This will only strengthen the chain of command’s ability to conduct its business.

[Bob Stewart (Beckenham) (Con)]

Although we have heard a lot about complaints, may I put it on the record that the chain of command deals very properly with most of the problems in the units for which it has responsibility and that we are talking about only a relatively small percentage of people? I just wanted to make that point, because all we have heard is complaints, complaints, complaints. There are not many complaints from the vast number of people who are dealt with properly by the officers in charge of them.

[Anna Soubry]

I am very grateful to my hon. Friend for making that point. I thought I had made it, but there is no harm in his repeating and endorsing it. Of course the majority serve without any complaint, but sometimes, as my hon. Friend knows, in any organisation there are bad apples, and even in a modern world there are times when people are undoubtedly bullied, and are undoubtedly the subject of discrimination and harassment; there are times when we get it wrong. The hon. Member for Bridgend knows of a very good example of not bullying or harassment but what she called double jeopardy, where something has been done wrong. That may well be to the detriment of certain people, in which case they are right to raise that complaint and we need good, strong systems. No organisation gets things 100% right, and when they go wrong people must have confidence that their complaint will be dealt with fairly and justly, and that if it is not they can go somewhere else—to the ombudsman, in this instance. Now that we have agreed to the amendments tabled in Committee, it will not only be maladministration that can be taken into account. The merits of the case and the matter of delay will also be considered.

I know that we are not going to vote on the amendments, but I should like to tell the House why the Government resist them. Amendment 23 would require anyone appointed to decide on a complaint or on an appeal that related to harassment, discrimination or victimisation to have a proven understanding of such matters. We all acknowledge that these can be among the more complex complaints, as they involve relationships that have gone wrong in one way or another. However, no record is or could reasonably be kept of those who may have an understanding of such matters so that they could be called upon when required, as the amendment proposes. I understand the principle behind the amendment, and there is no doubt that it is entirely well intentioned, but I cannot agree to it—certainly at this stage—for the reasons I have just stated.

Amendments 24 to 26 would require there to be a gap of five years between a person ending their service in the regular or reserve forces and becoming eligible to be appointed to the post of service complaints ombudsman. The provision in the Bill simply requires that the individual to be appointed to the post should not currently be a member of the regular or reserve forces or of the civil service. Our people will rightly expect the ombudsman to carry out the role with impartiality and professionalism. That person should also of course be demonstrably independent of those whom they seek to hold to account for the way in which complaints have been handled. For that reason, the ombudsman will be outside the chain of command and will have access to Ministers and to all levels of the chain of command whenever he or she deems it necessary. I make no apology for repeating that the ombudsman will be able to approach the chain of command and Ministers at any time, at any level and on any issue, should they need to do so.

Being in offices that are outside the defence estate and recruiting their own staff in line with civil service recruitment guidelines will further reinforce the ombudsman’s independence from the services and from the Ministry of Defence. A further mark of the role’s independence and the security of the post holder’s tenure is the fact that the Bill provides that the post holder’s appointment will be subject to approval by Her Majesty the Queen. Yet another measure of their independence is that the House of Commons Defence Committee will conduct a pre-appointment hearing with the MOD’s preferred candidate.

Our aim is to attract high quality candidates and to get the best person for this important job. These amendments would restrict the field of possible candidates and exclude those who might have recent, relevant experience. We want therefore to retain the flexibility provided under the Bill’s current provisions, and I must stress that any previous armed forces experience can and will be scrutinised and fully assessed for any impact it might have on perceptions of the candidate’s independence. For those reasons, these proposals are resisted.

Amendment 27 would require the length of the ombudsman’s term in office, and a statement that it was non-renewable, to be set out in the legislation. It would require that the ombudsman not be appointed for fewer than five years or longer than seven, and that the term could not be renewed. The amendment’s aim is to ensure that the person appointed to be the ombudsman would not be influenced in their assessment of how the complaints system was operating or, in their investigation of maladministration claims, by concerns about whether they would be reappointed. It also aims to give the ombudsman, and those whom they serve, some certainty about the length of time they would be in post and to make that term of office a reasonable enough length for the post holder to get to grips with the role and to see through changes.

I fully acknowledge all those aims, but I do not accept that those provisions need to be set out on the face of the Bill in order for those matters to be enforced or to give certainty and confidence. The matters have been set out in the letter of appointment for the current commissioner, and we believe that to be the right approach. We want to retain the flexibility to amend those terms of appointment if experience suggests that that might be necessary. The amendment is therefore resisted.

--- Later in debate ---

[Anna Soubry]

The amendments make the changes to the Bill agreed in Committee and ensure that they work correctly from a drafting point of view. I do not mean to insult or to criticise anyone, but we had to ensure that these amendments had the effect that the majority of the Committee wanted. I also want to make it clear that the Government accept the changes made in Committee and that nothing in these amendments seeks to row back on what the Committee agreed. I hope that hon. Members will accept that, because I have seen all the key players—I now see that my hon. Friend the Member for Beckenham (Bob Stewart) is sitting at the back. He might take offence at that, but I hope that he does not. We have done that quite deliberately so that everybody knows why the amendments have been proposed. They fill in significant gaps left by the amendments agreed in Committee and, in particular, ensure that the ombudsman can make recommendations following an investigation into a service complaint, giving her decisions the necessary teeth.

The amendments agreed in Committee reflect some of the recommendations made by the Defence Committee in its report on the Bill, which was published last October. I am grateful for the Defence Committee’s work on the Bill and it is clear that the changes agreed in Committee now have cross-party support, as they did in the Defence Committee. The Government have listened to the arguments made in Committee and by others on Second Reading and have accepted them. I therefore hope that the amendments will be supported across the House.

The Public Bill Committee agreed that the role of the ombudsman should be extended in three ways. The first was that the ombudsman should be allowed to look at the substance or merits of an individual complaint and not just whether it had been handled correctly by the services. In other words, she should be able to consider not just maladministration. The second was that the ombudsman should look for any maladministration that had occurred, not just that alleged by the complainant. If during the course of examining that complaint she comes across any other maladministration, she should be able to consider that.

Those are changes to the ombudsman’s remit, but it is important to emphasise a point that has sometimes been lost in our debates. The ombudsman will ordinarily become involved in individual complaints only once the consideration of them by the services has finished. It is important to reiterate that if an individual makes a complaint it should go through all the necessary stages and processes and if there is no finding in the complainant’s favour, meaning that he or she feels that the grievance has not been met—that they have not won, if you like—they can go to the ombudsman. If complaints are successfully dealt with by the services, there is no need for those complaints to go to the ombudsman. Most complaints are satisfactorily resolved, as one might imagine they would be in any complaints system.

It is important to make a point because the third change agreed in Committee is to allow the ombudsman to investigate allegations of undue delay, as I said to the hon. Member for Strangford (Jim Shannon) earlier, in three different respects: as part of a maladministration investigation, in relation to an ongoing “live” complaint, and pre-complaint. As I am sure you have worked out, Mr Speaker, I mean that when somebody has made a complaint that has got stuck and has not been got on with, even though it has not been completed, that person can go to the ombudsman. Even before a complaint has got into the system, if it is thought that there has been some prevarication or undue delay, the complainant can go to the ombudsman to unstick whatever is gluing things up.

It is in everyone’s interests to have a complaints process in which roles and powers are clear so that there is no confusion. It is also important that the wishes of the individual remain at the heart of the process, given that this is an individual’s grievance procedure. It is about that individual and his or her grievance. It remains the case that the services will in every case still be left to decide how to respond to any findings or recommendations made by the ombudsman, even in relation to the extended remit that the ombudsman will now have.

We have dealt with the amendments made in Committee with those points firmly in mind and the Government’s amendments today make the necessary additional changes to the rest of the Bill’s provisions, which were left untouched by the amendments in Committee, so that there can be no doubt about the precise scope of the ombudsman’s powers. That is why proposed new section 340H(1), as amended by our amendments, will set out in good strong terms that the ombudsman can investigate the following: a service complaint when that complaint has completed the internal system, making it clear that the ombudsman can look into the merits of a complaint; an allegation of a mishandling of service complaints, including undue delay, when that complaint has completed the internal system, which deals with maladministration; and allegations that a service complaint has been unduly delayed before the complaint has completed the internal system or, as I have explained, that there was undue delay before a service complaint was made.

[Bob Stewart]

Do I assume that if the Service Complaints Commissioner looks at a matter and says that there is no case to answer, it can finish there, rather than there being a long process? Can the commissioner say, “There is no case to answer; this matter is finished”?

--- Later in debate ---

[Mr Jones]

We at Portland were always better at snowball fighting than Hartland, Mr Speaker.

This is a very important day. The Bill brings into being an armed forces ombudsman, something that is long overdue. I have been involved in this issue since I came to Parliament, both as a member of the Defence Committee and as a Defence Minister in the previous Government. This day will be pleasing to those who have campaigned over many years for a system of oversight and redress for our armed forces. I am thinking of the families of those involved in Deepcut and the recommendations of Mr Justice Blake’s report. People have campaigned over many years to get to this point today.

The Minister asked why the previous Government did not introduce this measure during our 13 years in office. We did: we set up the Armed Forces Service Complaints Commissioner. Did some of us at the time want to go further? Yes, we did. I argued for that very strongly, along with other members of the Defence Committee, including my hon. Friend the Member for Midlothian (Mr Hamilton) who was on the Opposition Whip’s Bench a moment ago. He made very strong representations to try to get to this point in 2006. I have to say that the people who argued against it were the conservative elements of the chain of command and the Conservative Front-Bench team of the time, who said that it would be the end of the world if we even had a Service Complaints Commissioner.

Those same voices thought that this next step would be a step too far, which is possibly why the Government were initially resistant in Committee to the changes. I said in Committee and I say it again now: I do not think there is anything in the Bill that senior members of the chain of command in our armed forces should be fearful of. If we look back to when we introduced the Service Complaints Commissioner, there was an argument that people would be interfering with the chain of command. Nothing could be further from the truth. In fact, what has happened is that senior military personnel now see that the way in which Susan Atkins has carried out the function of Service Complaints Commissioner has added not only to the process of accountability and transparency, but with the recommendations that she has brought forward. I put on record my thanks to her for how she has carried out the job. She saw the limitations that she was acting under right from the start, but like any good regulator she pushed where she could and brought about change within the system.

[Bob Stewart]

Just to back up what the hon. Gentleman is saying, it is the way Dr Atkins has carried out her duties that has encouraged everyone—even dinosaurs like me—to think that this is a seriously good thing and a step forward. I am delighted to say that the people who, like myself, were against the idea to start with, have been totally converted by the work of Susan Atkins.

[Mr Jones]

That is the change. I am glad to see dinosaurs still alive and kicking on the Conservative Back Benches, and long may they live.

I wish Nicola Williams all the best in the job she has before her. The Bill sets out a new era, but I think it will be very rewarding for her to ensure that the issues we have raised during the passage of the Bill are addressed.

One of the issues to be addressed, and which the armed forces have to wake up to, was raised by my hon. Friend the Member for Bridgend (Mrs Moon): the delay in dealing with complaints. Most organisations, whether companies, local councils or even central Government these days, would not put up with the delay in dealing with complaints. The armed forces need a performance mechanism to enable complaints to be dealt with simply, quickly and effectively, and the nearer to the source of the complaint the better. Even if they do not like the outcome, at least early resolution avoids the added injustice of people thinking they are being messed around by the system. I just hope that the armed forces, particularly the Army, will take that on board and that we can ensure the speedy resolution of some complaints.

Of course, the perfect position would be if the ombudsman did not have anything to do, but that is not going to happen—there is already a backlog. Over time, however, not only will she be able to suggest improvements to the system, but I hope that slowly we can educate people in the chain of command that a more effective way of dealing with complaints and disciplinary action in general would be a better way forward.

I thank the Defence Committee for its work on the Bill. As I said, it is a good example of a Select Committee—the current Committee and its predecessors over several years—taking a keen interest in a subject, ensuring parliamentary scrutiny and not letting go of an issue. It has kept on pressing for this type of redress system. I also think that the changes made in the Bill Committee have improved the Bill—the Government were wise to accept the amendments, because had we not done that now, we would have had to return to the issue in four or five years’ time—and I wish the Bill Godspeed through its remaining stages. We must support our armed forces not only with our words in the House, but with an effective system that supports armed forces personnel on the rare occasions—as the Minister said, they are rare—when things go wrong and which gives them the justice and support they deserve.

Question put and agreed to.

Bill accordingly read a Third time and passed, with amendments.