Inquiries Act 2005 (Select Committee Report)

Baroness Buscombe Excerpts

Thursday 19th March 2015 Lords Chamber

[Baroness Buscombe (Con)]

My Lords, I join other noble Lords in congratulating the noble Viscount, Lord Tenby, on a wonderful valedictory speech. All I can say is: some gatecrasher! He will be sorely missed.

As a member of the committee I begin by saying that we had an excellent chairman in the noble Lord, Lord Shutt, and a wonderful clerk to the committee, Michael Collon, together with his team and special adviser. It is a good report and we have been right to express concerns, given the Government’s response to it. That said, the Government have accepted some of our recommendations, although I do not propose to spend any time on those today.

While our primary focus has been to concentrate on the Inquiries Act 2005, our terms of reference went considerably wider and required us to consider more generally,

“the law and practice relating to inquiries into matters of public concern, in particular the Inquiries Act 2005”.

We therefore used the Act as a basis for a broader and more topical inquiry. I believe that this approach allowed us to benefit in our thinking and assisted us with regard to taking evidence from a broad spectrum of individuals with different experiences concerning inquiries over many years. Indeed, as noble Lords have already said, the quality of the evidence given by those who attended our committee was exceptional.

I can attest to the committee arguing and debating at considerable length, ably chaired, as I have said, by my noble friend Lord Shutt, before making our recommendations. I shall follow other noble Lords in focusing on two areas: the task of setting up inquiries—as it turned out, we learnt, from scratch—and warning letters. I may have something to say on progress on that issue.

We were very clear that for an inquiry to proceed expeditiously, expediently and effectively, focusing on the terms of reference and ensuring the best questions were asked to elicit the truth—paramount for having an inquiry in the first place—from the right witnesses in a timely manner, it would be necessary to have, and to some degree we assumed that there would be, experience to draw from, and expertise and officials, when setting up an inquiry. Unfortunately, we quickly learnt that inquiries do not in large part follow an established system. There is no memory bank. The new chairman and team must essentially start from first base, without the benefit of the experience of others who have been through the process before, beyond, as our committee discovered, a dusty draft guidance held by the Cabinet Office and some notes written by a chairman following just one inquiry, offering some advice to future inquiry administrations. That is a shocking revelation, in my view and that of the committee, that obviously contributes to a waste of time and of public money.

Witnesses giving evidence to our committee spoke of the difficulties in commencing an inquiry without experience, reference to proper financial oversight and ongoing assessments of whether the terms of reference were being adhered to, or whether those terms of reference might in practice be proving too broad and thereby ineffectual. In response to numerous witnesses expressing real concern about a lack of sensible experience to draw from when setting up an inquiry, which affects the due process and possibly the outcome, we made a recommendation to set up a small dedicated unit—a central inquiries unit—to be responsible for all the practical details of the inquiry, whether statutory or non-statutory, including assistance with premises, infrastructure, IT, procurement and staffing. Indeed, I personally would extend that role to continuing objective oversight of whether the inquiry is on track to serve its purpose.

It is important to keep in mind in considering our recommendations the extraordinary timescales involved and the sometimes frankly incredible sums of money that are spent in conducting these inquiries. As I kept thinking through our deliberations, in almost all cases these inquiries cost many people’s lifetime contribution to the tax system—whether any of this is proportionate to the purpose. I have to say I think the Government’s response to this recommendation for a small, bespoke unit does not appear properly to consider the enormity of the task.

We have heard from other noble Lords the committee’s concern regarding warning letters and of the meeting held with Simon Hughes MP. The Minister asked me to write to him with a very personal experience. Here I declare that I gave evidence to the Leveson inquiry; indeed, I was the subject of a warning letter. The Minister asked me to write to him following the meeting about my experience and why it had led me to believe strongly that an amendment to Rule 13 should be seriously considered to clarify intent and thereby remove any inference that warning letters are a mandatory part of the process. As the noble and learned Lord, Lord Woolf, said, we do not want rigid rules.

I will not delay the House by reading out the whole contents of my letter, but in effect I made reference to my personal experience but also made clear, I thought, what we were asking for. I will read a short extract from that first letter:

“In the course of obtaining evidence during our consideration of the Inquiries Act, several witnesses, including Sir Robert Francis, Sir Brian Leveson and Sir Robert Jay, all explained that they thought there was a mandatory requirement for an Inquiry Chairman to send out Warning Letters, however unnecessary, expensive and time-consuming this might be. This led our Committee to unanimously agree that the drafting of Rule 13 might not be defective, as the Government’s response said, however, the content was”.

I waited some time for a reply, which, I have to say, I found most unsatisfactory. Indeed, I went as far as responding to the right honourable Simon Hughes:

“I was disappointed by your response to my letter dated 9th November 2014 and frankly do not believe that you wrote it!”.

Why should I be surprised? What I went on to do was explain again why the committee felt that it was important to address this point, so I explained:

“Perhaps I need to spell it out in more detail: if you read beyond paragraph (1) of Rule 13 which begins: ‘The Chairman may send a warning letter to any person’ you would then find in paragraph (3): ‘The inquiry panel must not include any explicit or significant criticism of a person in the report, or in any interim report, unless … the Chairman has sent that person a Warning Letter and … the person has been given a reasonable opportunity to respond to the warning letter.’

So, in the event a Chairman, when drafting his Report, might wish to make any reference to a witness which could be construed as a criticism, there is no discretion; the Chairman must first send a warning letter. A Chairman may, when drafting his Report, develop his thinking and be inclined to mention many individuals in which case, he may be compromised in so doing, if he hasn’t first issued a warning letter in case a ‘mention’ of a witness is construed as a criticism by someone. How can that make sense?”.

So, we suggested,

“surely a simple amendment to clarify intention to make it clear that warning letters should be issued to witnesses at the discretion of the Chairman of the Inquiry would be simple to do and the effect would be to make an enormous difference in terms of cost and upset”—

which is incredibly important—

“to all concerned. Would that not be progress?”.

I sent that letter on 9 December. Until 11.22 am precisely, I had not received a reply, which I have now received from the right honourable Simon Hughes MP. It was given to me just as the debate began by my noble friend. I should add that I sent a chaser email at the beginning of this week, which perhaps helped. I think it would be helpful to the House if I were to read out the letter, dated today’s date:

“Dear Lady Buscombe,

Thank you for your further email of 9 December in response to mine of 26 November following my suggestion that you provide me with details of your experience in relation to Inquiry warning letters. I am sorry that you were disappointed with my response and apologise for the delay in responding.

I recognise that Rule 13, as currently drafted, has led inquiry chairs to treat the issue of warning letters as an obligation and I agree with your observations on how that leads to increased inquiry costs and the potential to cause concern for some witnesses. However, I believe that Rule 13 strikes the right balance, affording individuals every opportunity to take legal advice and, if they consider it necessary, to respond to criticism. A departure from the current approach, giving more discretion to inquiry chairs, could either lead to a loss of that opportunity with a corresponding impact on the involvement of witnesses, or as indicated in the Government’s response result in no change to the practice of sending Salmon letters almost universally adopted by inquiry chairs.

Although I do not propose to take this issue further, I look forward to the implementation of a number of the Committee’s recommendations by HMG when parliamentary time allows”.

Of course, we do not have very long.

So we have another reply—a response that I am still not convinced answers the question. We are not saying that there should be no rule; we are saying that the rule should be discretionary. There is a suggestion in the letter that,

“giving more discretion to inquiry chairs, could … lead to a loss of that opportunity”.

I think that noble Lords who have already spoken might argue that that is not necessarily the case, and, indeed, that it would be beneficial for there to be an amendment to ensure that there is discretion. I urge my noble friend the Minister—given the Government’s belief that Rule 13, in principle, strikes the right balance—to reconsider the question of making it explicit in the rule that this should be discretionary and that in no way should this compromise the position of the witnesses concerned.

We have learnt that the extraordinary, unexplained delay in publishing the Chilcot report relates to the ongoing receipt of information by the inquiry panel following the issuance of warning letters. If that is true, surely it is a prime example of a lack of clarity in the rules pursuant to the Inquiries Act, leading—I have no doubt—to a considerable increase in costs, time wasted and frustration on the part of all concerned and, worse still, to a loss of public trust in the process. Will anyone believe the report when it is published? That leads to my final point.

In this excellent report there are several references to public trust in inquiries. On reflection, I must declare that at the outset of our committee’s inquiry, I did not believe that the public trust or value inquiries very much at all, and nothing has happened since to change that belief. That is not to say that I do not believe in the value of public inquiries, but I am concerned about public trust. Any value is probably upfront; one witness said that the value is all upfront when an inquiry is a catharsis that something is being done. Other witnesses expressed the view that expectations are raised and, sadly, all too often wane when outcomes—we now have the latest example of that with the Al-Sweady inquiry—bring the whole process into very expensive disrepute. It is to the Government’s credit that the lawyers involved will be subject to legal action. This kind of scenario, relating directly to the Al-Sweady inquiry, was not one considered during our deliberations.

This is a very good and worthwhile report. I urge my noble friend the Minister that the recommendations which have been accepted by the Government in their response should remain in the pending tray, along with the question of Rule 13, to be actioned—we hope—by the next Government.