Finances of the House of Commons

Debate between Andrew Miller and Lord Beamish

Thursday 21st November 2013 Commons Chamber

[Mr Kevan Jones (North Durham) (Lab)]

I understand the point that my hon. Friend is making. However, it does not relate only to this place. I want to thank the parliamentary outreach department. I know that you visit different parts of the country, Mr Speaker. A few months ago, my hon. Friend the Member for Easington (Grahame M. Morris), the hon. Member for Redcar (Ian Swales) and I took part in an event in which we talked to health service charities in the north-east about how they can get engaged in Parliament. Sometimes we place the emphasis on this place, whereas what we need to do is to take Parliament out to the regions. Those events are well attended and very beneficial to people.

[Andrew Miller]

I could not agree with my hon. Friend more. Indeed, I did a gig for the outreach unit in his constituency, which was linked to the activities of the British Science Association. It was a hugely successful event. The young man who services the outreach unit in Durham is a first-rate example of what my hon. Friend is talking about.

I want to talk a little about what we are doing with electronic devices.

[Andrew Miller]

That is exactly the point that I want to make. Many of the events to which I am referring are sponsored by me, but financed by learned societies, which by definition are not-for-profit organisations. They get trapped in the same way. That is why I invite the right hon. Member for Saffron Walden and his Committee to take a fresh look at the interpretation of the proposals.

As you know, Mr Speaker, my Select Committee was one of the first to take up the challenge of using electronic communications. Somebody said that if the Science and Technology Committee were not prepared to do it, either we had the wrong people on the Committee or we were asking the wrong question. It has been an interesting experiment. It has the potential to generate savings. The innovation was prompted by the need to make savings, but there are other drivers of it. It will allow multi-media, audio-visual and social media mechanisms to develop within the Committee structure and within the House more generally. Those elements need to be factored in, although some of them would be easier to achieve during a major refurbishment of the House.

I was on the old Information Committee in the days when we took the decision to move away from 405-line televisions and to use 625-line televisions with the cabling that we use now. That was the wrong decision and it was done on the cheap. We went for copper instead of the blown fibre that we should have used, because the costs were enormous and the House rejected that option.

My hon. Friend the Member for Dunfermline and West Fife (Thomas Docherty) is right that a radical decision must be taken, whether we like it or not. When we get to that point, we need to have a comprehensive, strategic plan for how the communications systems will be developed. The opportunities would be endless if one had open access to this building to put in modern systems.

The experiment with iPads has thrown up some interesting new ways of working, but it has also thrown up challenges. With the of greatest respect to the hon. Member for Caithness, Sutherland and Easter Ross (John Thurso), who made a brilliant presentation, he had under his arm a 2 inch-thick file of papers, because such detailed accountancy work cannot be done on an iPad. The software systems that are available are not up to the multitasking approach that one must adopt when dealing with complex projects. With the current technology, it is difficult to make the drafting of a Select Committee report a genuinely paperless process, which would be the ultimate conclusion of this approach, but developments in technology will assist in that. There will therefore be ongoing costs associated with the experiment. I hope that the Finance and Services Committee will ensure that those costs are supported properly.

I understand that the Committee Office is committed to saving more than £1 million through the digital-first programme, but that will not happen without investment, because it is an invest-to-save programme. We must consider the cost of iPads and the fact that they have a finite life. Given the way in which Members have to move around within this building and between here and their constituencies, I guess that the typical life of an iPad will be no more than a couple of years. Ongoing costs will therefore be associated with the project.

[Mr Kevan Jones]

Does my hon. Friend agree that we should consider using other platforms because iPads are quite expensive? In the past few years, equally good and cheaper products have been developed that run on different operating systems. That could be a way of getting the costs down.

[Andrew Miller]

My hon. Friend is clearly looking over my shoulder at my notes, because I was going to say that one of the considerations is to undertake a parallel project using tools such as the Microsoft Surface. Historically, the House has used Microsoft tools for its base documentation, so the software support for other technology may prove to be more efficient and effective if the Microsoft operating system is used, instead of crossing over between it and the Apple operating system. The Finance and Services Committee needs to make investment decisions if it is to continue with this project.

I intervened a number of times on the hon. Member for Caithness, Sutherland and Easter Ross, and I make a number of pleas to him and the House. He rightly set out a solid case for why we should be an exemplary employer—if we cannot do that, how can we expect the rest of the country to follow suit? In his final remarks he mentioned the potential court case. I do not accept that an exemplary employer will, at some stage, inevitably end up in court, and I urge the House to use all resources available to you, Mr Speaker, the Committees and the Commission, to work to resolve that problem and avoid the courts.

Court costs are astronomical. Lawyers get rich in these things—[Interruption.] There are a few lawyers in the House saying, “Hear, hear”, which is worrying. Vested interests always come forward. It seems to me, however, that it is incumbent on all Members of the House to try to resolve the problem without recourse to the courts, both because I do not want to make the lawyers any richer, and because that is our duty as a good—exemplary—employer. I present the challenge not only to the hon. Member for Caithness, Sutherland and Easter Ross, but to you, Mr Speaker, to try and resolve that.

I am 110% in support of the Visitor Centre, and my hon. Friend the Member for Sheffield South East (Mr Betts) set out a logical case for the use of the location. One more entrance that could have been considered are the gates from Derby Gate to the gap between Portcullis House and the Parliament street building. That may not be suitable for other reasons, and although it is not true to say that the proposed route is the only way, I recognise it is one that would work.

It is hugely important that early indications from the restoration and renewal project are factored into questions of timing so that we do not end up spending money on a project that will then be mothballed for years. It is not a question of whether people support the project—all Members will support facilities that help us bring in the next generation of people and improve their understanding of what we do—but it must be considered carefully before any major commitments are made. An early interim report from whoever the Finance and Services Committee appoints, could easily result in someone saying, “Hang on a minute”, which would put everything on hold because we would have to get out of here sooner rather than later.

I spent time on the Terrace during the September sitting, and I was astonished at the rodent infestation that I saw.