Parliamentary Constituencies bill (Fourth sitting)

Alec Shelbrooke Excerpts

Committee stage & Committee Debate: 4th sitting: House of Commons
Tuesday 23rd June 2020 Public Bill Committees

[Cat Smith]

Q On registers and their accuracy and completeness, we know that no electoral register is either 100% accurate or 100% complete. Obviously, there is a discrepancy between the numbers in the December 2019 register and those in the March 2020 register. Can you say something about that? We have heard different figures, but the difference between the number of people on the December 2019 register, at the time of the general election, and the number on the March 2020 register may be in the hundreds of thousands. People will have fallen off the register between December and March, so could you explain why that might be? [Interruption.] Did you hear the end of my question, Peter? I was just finishing when the bell started.

Peter Stanyon: Yes, I did. Ironically, the most accurate register of electors is arguably the register that is published with the additions the month after a major poll. In the case of the December 2019 general election, applications were flooding in, but what happens over the elections process is that people are deleted from the register as a result of returned poll cards information coming through to registration officers. Ironically, it is usually the month after an election, when the updates are made, that we have the most accurate version of the register. You may well see drop-offs from the register because your processing-through information has been returned to registration officers as part of poll cards going out, postal votes for deceased electors being returned, and other such issues.

One of the huge things with regards to the 1 December register is that it is not the most accurate and complete register—any registration officer will tell you that. Since the introduction of individual elector registration, the canvass does not register people any longer; it identifies potential applicants. As a result, whereas prior to individual registration everything took place during the canvass period and the register was as complete as it could be on 1 December, now the canvassing process seeps into January, February and March as it runs towards the traditional May dates. You will see fluctuations in registers that mean that the snapshot taken in December is not necessarily the most complete or accurate register; it is more likely to be among the ones that you mentioned.

The register on 2 March, which is being proposed, would provide a more accurate figure than that provided by the register in December, simply because it has taken account of all the additions that were made through the canvass and that went through as part of rolling registration ahead of the general election, and then cleansed the register as a result of the information gleaned from both the canvass and the fall-out from the general election. I hope that answers your question. I am not sure whether I got everything covered there.

[Alec Shelbrooke (Elmet and Rothwell) (Con)]

Q Peter, I wonder whether you can describe polling districts and polling stations in more detail. You took me slightly by surprise. You said that when you have constituency boundary changes, you then have to do a review of polling stations and polling districts. I am slightly unclear about what that means and why that is. Is it because you might have a split polling district, or is it just par for the course? Can you give us more detail on that part of your statement? How does it play into constituency changes?

Peter Stanyon: Yes, certainly. The legislative background is that a local authority must subdivide every constituency in its area into polling districts, and then designate a polling place for polling stations. If there are changes to boundaries within a local authority area, they might not replicate the situation that is currently in place, so there would need to be a review of the provision to ensure that the newly defined constituencies and the building blocks within them are still applicable to the electorate at that stage.

We have just come to the conclusion of the statutory period for polling district review. The next one is due during the period between 1 October 2023 and 31 January 2025, when every single local authority must do this job. If a significant change to constituency boundaries meant that it was sensible to make those changes, there would be an additional layer to be done. Those same polling district boundaries are generally used for local government elections as well. It is about trying to get all the different layers of boundaries together so that the elector is, generally speaking, always going to the same polling station. If there is a combined poll, it is about getting the ballot papers for them in that particular station.

[Alec Shelbrooke]

Q To clarify, are you speaking about the review that takes place if a polling district is split in a constituency? Some polling districts might be dropped out of a constituency—some polling districts are coming in and some are being dropped—so you are splitting wards. Is it about redoing polling districts if a polling district is split? I am slightly unclear about the meaning of the exercise if the polling districts have not changed, even if they may have changed constituencies.

Peter Stanyon: There are instances where a review would be needed—whether that is a full review or a light-touch review—to ensure that the scheme is appropriate for the electorate at that stage. There are examples—this is from my personal experience—of where a boundary change has a polling station in one constituency but it moves to another constituency in a shared district because of the nature of the buildings available. That will add a degree of complexity, with two constituencies going in where previously there had been one, so there would be a need to make sure that each of the layers there still related to the constituency.

[Alec Shelbrooke]

Thank you, Peter—that makes sense.

--- Later in debate ---

[Cat Smith]

Q I think you would argue that the local government boundary reviews are done in a robust and fair way. That obviously decides the electoral wards for local government, but it is not the same process for polling districts. Do you have any concerns about the idea of using polling districts as a potential building block for parliamentary constituencies?

Andrew Scallan: No. The polling districts are a very useful tool. Our relationship is very different from the parliamentary process. We engage with the local authority, and, as you will know, a feature of our work is forecasting five years from the date of our final recommendations, which is not a feature of the parliamentary boundary commissions’ work. We engage very closely with local authorities and talk through the methodology for doing that forecasting, and the polling districts are a useful building block. When people come to us with proposals, they will often use the existing polling districts to shuffle around, either to create new wards or consolidate thoughts on what ward proposals should be.

Polling districts can change—I know Peter Stanyon was explaining to you the process—but for us it is very rare that we have a change of polling district during our review process. Once we have come up with our new wards, there is the need for new polling districts to be created.

[Alec Shelbrooke]

Q Before I move on to other things, what causes a polling district change? I think you have touched on some areas. What governs your construction of a ward? Why do you do your ward reviews, and what are you looking at when you construct new ward boundaries?

Andrew Scallan: From my previous life, the reasons for changing polling districts vary a lot. Sometimes councils take a policy that they do not want schools to be used for polling districts, which then requires other public buildings or even locations for temporary buildings to be thought through.

In terms of what goes through our mind, the legislation is clear that we can carry out a range of reviews. Some are periodic, and those are the ones where we try to go around the country, bearing in mind the number of authorities that we deal with. We also include two-tier county councils, which do not feature in the stats that the parliamentary boundary commission will use, but they are nevertheless a feature of our workload. We have periodic reviews, we have those that can be asked for by Ministers, and local authorities can sometimes request a review because they have chosen, for example—perhaps as part of an election manifesto—to reduce the size of the council. We will go in and start the review process, which for us has a series of starting points.

First, what will the council size be? Unlike with the parliamentary boundary commissions, that is a local discussion that takes place, during which we invite local authorities to think about what their governance arrangements should be. A figure is then arrived at, and we use that to divide the forecast electorate to work out what the average number of electors per councillor should be. That sets the ball rolling.

The other features involved will be whether a local authority has one, two or three-member wards, or a mixture of those. In the starting of our process, we invite local authorities and others to put in their suggestions about what the warding arrangements might be using those divisors, because we cannot claim to know every local authority in detail. We invite wide representation for local authority-wide schemes, but also from residents’ groups and community groups, who are only concerned about their own particular patch within their local authority.

[Alec Shelbrooke]

Q My experience in the city of Leeds, which I represent, is that polling district changes have been splitting polling districts when they have become too big, rather than creating new boundaries. Is that your overall experience? What I am really driving at is that there is a lot of discussion in this Committee about the construction of constituencies and using wards, and obviously the Bill allows for the future shape of wards to be taken into account when being built. As you say in paragraph 27 of your written evidence, you are concerned about your timetables not being rushed. You say:

“Whilst we support the concept of using the most up-to-date local government boundaries, the Committee will appreciate our concern that doing so should not, unintentionally, compromise the independence and integrity”

of our review programme, which I entirely agree with. Is it your opinion that it is vital for the boundary commission to try to stick to wards, or do you think that is irrelevant? It is useful, but with your five-year timetable and their eight-year timetable and things moving apart, do you think it really matters to constituents if the ward boundaries change and do not quite match constituency boundaries? Do you think that we are trying to blend a round hole and a square hole together?

Andrew Scallan: I am trying to work out what a round hole and a square hole together might look like. There is a real challenge. I do not wish to complicate matters, but in the work that we do, we also take a strong view about the arrangements that exist for parish councils, which vary enormously in size and scope. As well as polling districts, as part of our test around effective and convenient local government, we try not to cause too much disruption to parish councils.

People’s strength of feeling varies enormously and I would not like to generalise. We know that people are concerned about the names of wards. We often get people very agitated about that, which you would not necessarily expect, given that they are overlaid on the real map of any local authority area.

The important point for any organisation dealing with boundaries is to try to explain why they have arrived at the decisions that they have arrived at. For a ward, it might be entirely appropriate to include a ward that has, for example, a major road down the middle of it. If that ward is split by that major road for parliamentary purposes, that needs to be properly explained in the formulation of it. It may well be that that will cut a community in two, but it may also be the only way to balance the criteria that we always juggle with, which is trying to get the electorate as close as possible to whatever quota we work to.

[Ben Lake (Ceredigion) (PC)]

Q Mr Scallan, thank you for giving us your time this afternoon. As you will detect from the accent, I might be about to tread on some unfamiliar territory. I was wondering whether you might be able to comment on something about Cornwall. I appreciate that the work of the Local Government Boundary Commission is unlikely to have to address any cross-Tamar local government wards, but you mentioned that you have inevitably undertaken quite a lot of discussion and consultation with local communities across England as part of your main work. I was wondering whether a strong sentiment, or any sentiment for that matter, to maintain the territorial integrity of Cornwall is something that you have picked up in your work.

Andrew Scallan: The strength of views in Cornwall is well known. In terms of our work, it was all self-contained in Cornwall. We try not to get involved in discussions about parliamentary boundaries when we are doing our reviews, not least because we do not want to confuse anyone, especially the community groups that we are dealing with. We have no view about crossed boundaries. We work to our legislation, which basically tells us to stay within local authority boundaries.

--- Later in debate ---

[Clive Efford]

Q Earlier you mentioned that you favoured 650 MPs. You were concerned about going down to 600 and giving the payroll a greater proportional say. You also in answer to the Minister made a reference to political interference. Was Parliament right to stop the number being cut down to 600, or was that political interference—or was trying to go down to 600 actually the political interference? I am not sure what point you were making.

Darren Hughes: I suppose it would be political involvement at both levels, would not it? It was the decision to propose going from 650 to 600, and then another decision to reverse that and go back. I think that there was a political element to that. I guess the other thing is, right at the very beginning, making sure that these things are written for all time, not just one time, one particular cycle or one particular Government or Opposition—just doing these things in a very straight way so that if you are up it works for you and if you are down it works for you as well.

I do not think the decision to go from 650 to 600 was driven by any particular democratic principle. It was part of a response to a crisis at the time, and that has not stood the test of time because it was not grounded in much more than that. Also, probably it is easy to agree to a cut in the number of MPs until you realise that it also involves the boundaries of the remaining 600. That might have focused minds a wee bit.

[Alec Shelbrooke]

Q Why is there an assumption that all adults want to be on the electoral register?

Darren Hughes: That is a good question, because I guess it is philosophical. The duties and responsibilities of being a citizen do not actually require much, but being on the electoral register means that you can, right at the last minute, decide whether you will vote. It also helps us with the way we structure democracy and ensures that the way the boundaries are done is open and transparent. For people who want to be involved in elected politics, it is important to know the number of people in the country for whom they can campaign with their ideas and policies. Those are all some basic responsibilities that just come with the duty of being a citizen.

[Alec Shelbrooke]

Q Have you asked the people who do not want to be registered why they do not want to be registered?

Darren Hughes: Yes, we have. We have done work on that in the past with organisations that try to reach people who are not on the register. Often there is a mixture of reasons. Some people do not know about it and are just oblivious to the fact that it exists or that it is a legal requirement at the present time. Other people have not engaged with the question of why politics matters, which is why we think citizenship education is so important. Once you get people into a discussion on that, it can change things. In a large, dynamic society like this, there are always a lot of people who are in the middle of things. Their hectic lives and situations sometimes mean that registration falls off the bottom of the to-do list. We should be doing positive things, such as showing people that registration is simple and free, to promote politics as being a good thing for the country and a good thing for society.

[Ben Lake]

Q Thank you, Mr Hughes, for your evidence this afternoon. It has been interesting to learn a bit more about the system in New Zealand. On that point, can I briefly clarify one thing? Am I right to understand that when the equivalent of the Boundary Commission in New Zealand approaches establishing boundaries for constituencies, it takes into account the actual population, as opposed to the number of registered electors?

Darren Hughes: Yes, that is correct. It uses the census, so everybody is taken into account for the drawing of the boundaries. There are different qualification rules to being an elector, but the way that the constituencies are put together is based on the number of people who were living in an area when the census was done.