Electoral Register

Debate between Lord Wallace of Saltaire and Lord Greaves

Thursday 19th March 2015 Lords Chamber

[Lord Wallace of Saltaire]

Since 1 December, some 700,000 16 to 24 year-olds have applied to register. We do not have an exact figure on what proportion that is because the figures on how many 16 year-olds will be eligible to vote in the election are not exact because we do not have all their birthdays.

[Lord Greaves (LD)]

My Lords, do the Government have an estimate of the extent to which the reduction in the number on the electoral register as reported last December is due to a reduction in multiple registrations?

[Lord Wallace of Saltaire]

My Lords, it is highly likely that that is the case, particularly with students not being registered both at home and at university. That is one of many difficulties in assessing the completeness and accuracy of the register.

Ministerial Visits: Travel Costs

Debate between Lord Wallace of Saltaire and Lord Greaves

Wednesday 18th March 2015 Lords Chamber

[Lord Wallace of Saltaire]

My Lords, we are all well aware that the noble Lord, Lord Grocott, is deeply committed to the idea that a two-party system is the only way to have democratic government. I have just been reading the Spreckley report on the 1974-75 referendum and I simply remind him that the Labour Government suspended ministerial responsibility and collective responsibility because the Cabinet disagreed on it.

[Lord Greaves (LD)]

My Lords, the whole House will be well aware that a place called Pendle in the north of England is the most wonderful place in Britain. My noble friend the Minister will know that because Saltaire is not very far away. Will the Minister explain why, in recent months, there have been a reported 17 ministerial visits to Pendle? What wonderful gifts are going to come to Pendle as a result of these visits?

[Lord Wallace of Saltaire]

My Lords, I am sure that all Members of this House should be travelling from Pendle through Todmorden to Saltaire. I had occasion, early in this Parliament, to upbraid Vince Cable for visiting the headquarters of Pace Electronics in Salts Mill without informing me in advance. He replied, rather lamely, that he had come from Bradford and was not aware that Salts Mill was in Saltaire.

Deregulation Bill

Debate between Lord Wallace of Saltaire and Lord Greaves

Tuesday 21st October 2014 Lords Chamber

[Lord Wallace of Saltaire]

My Lords, I will have to write to the noble Lord about that specific question; I have noted it.

Part of what we are seeing in the rise of self-employment is that the number of people working in their own homes is rising as well; computerisation and all of the information technology developments make that much easier than it was 20 years ago. The noble Lord, Lord Deben, has remarked that inspectors could indeed come around and make sure that they have got their computer screens at the right angle and that they are using the right sort of chair. All of these can indeed be regarded as mild risks to those who are engaged in the activity. Again, however, in the balance between risk and regulation, that seems an acceptable risk to the Government, and one would wish to maintain the degree of independence and autonomy that one could have.

[Lord Greaves (LD)]

I was very much taken by my noble friend’s example of somebody who is self-employed being hit by a huge pile of books when a bookcase collapsed; I thought, “Yes, I have been there”. Can my noble friend tell me who is responsible from a health and safety point of view if an employed person is working from home, as so many people now do, and there is an accident with equipment for which the employed person is entirely responsible?

Census 2021

Debate between Lord Wallace of Saltaire and Lord Greaves

Wednesday 16th July 2014 Lords Chamber

[Lord Wallace of Saltaire]

My Lords, I think that all Members will recall that we use a field force to go and find the people who are the most difficult to get hold of and those in whom we are most interested. The Office for National Statistics estimates that the last census was some 94% complete. We suspect and fear that the 6% we missed were strongly represented among the most vulnerable elements of the population.

[Lord Greaves (LD)]

My Lords, the Minister referred to the delay last time between the census and the publication of the first results, and indeed to the further delays for the more detailed results. The forms are not complicated. Putting the information into databases and publishing it should not take 18 months, two years or even more. It is a simple task to get the information from the forms, whether the information is collected digitally or on paper, and then publish it. Can we have an assurance that the Government are looking at making this much more efficient and quick next time?

[Lord Wallace of Saltaire]

It is part of our mission to try to get the information ready for use more rapidly. It is also part of our mission, and the Office for National Statistics and the Public Affairs Select Committee reports both touch on this, to use the administrative data that are available to the Government so that we do not just have a snapshot of where we are every 10 years but, rather, we can have a rolling set of information about what we have. For example, if you want to know how many children there are living in a local authority area, the Government have that information in the form of recipient addresses for those on child benefit.

Transparency of Lobbying, Non-Party Campaigning and Trade Union Administration Bill

Debate between Lord Wallace of Saltaire and Lord Greaves

Tuesday 22nd October 2013 Lords Chamber

[Lord Wallace of Saltaire]

I am conscious of a number of meetings with ACEVO, the NCVO and a number of other organisations over the past few months—and we are continuing to consult them. So we are not just about to start; we have been consulting.

I was quite surprised that no one had looked at the list of registered third parties for controlled expenditure for the 2010 general election, which seems to be a relevant part of the background. There are 30 of them on the list that I have here; six of them are in the field of animal welfare, which is hardly surprising—and the noble Baroness, Lady Mallalieu, is nodding at me as I say this. There are two major unions. Among others, there is an interesting body called the Young Britons’ Foundation. I Googled several of these bodies just to discover them, and perhaps I can read something for those noble Lords who think that American campaigning has not yet reached Britain. It says that the foundation,

“was launched in July 2003 at a conference of the Young America’s Foundation in Washington, D.C., and it has said that it aims to ‘import American political techniques into the UK’”.

On the most recent knowledge that I have, its advisory board included,

“representatives of the Heritage Foundation … US Competitive Enterprise Institute and American Conservative Union”,

and a number of other, similar bodies.

[Lord Greaves]

I was very confused by the quote that my noble friend read from the Electoral Commission, which refers to “political campaigning”. The existing PPERA and the proposed wording as amended in the House of Commons on Report in this Bill do not refer to political campaigning at all. Clause 26(2)(b) now says that,

“the expenditure can reasonably be regarded as intended to promote or procure electoral success at any relevant election for … one or more particular registered parties … one or more registered parties”,

and so on. This is about electoral campaigning. It seems to me that the dividing line is between general political campaigning on the one hand and electoral campaigning seeking the success or non-success of a particular party or candidate on the other. What my noble friend has just read out seems to muddy the waters. This will be an absolutely crucial discussion in Committee.

[Lord Wallace of Saltaire]

My Lords, I was about to come to precisely that distinction because it seems to me to be the nub of what we will have to discuss when we deal with Part 2. There is a line to be drawn between the promotion of policies and the promotion of the success or defeat of particular parties or candidates. Policing the line between informing and educating the public during a campaign, promoting particular policies during a campaign and, on the other side of the line, supporting or opposing particular candidates or parties during a campaign, is the point on which we need to focus during Committee and Report. I am concerned that this is not an easy line to define. We want to make sure that there is as small a grey area as possible. At the all-Peers meeting, the noble Lord, Lord Dubs, quoted a leaflet which had been put round his constituency the day before he lost an election which had a very large headline saying, “We are not telling you who to vote for”, and then a lot of small print which did. That is the sort of thing that we will have to look at in detail.

This measure is not aimed primarily at charities. Indeed, of the 30 organisations on the list, three are the campaigning non-charitable associated bodies of charities, but none is a charity. Charities should not be caught by this measure. After all, charities law limits how far charities can become involved in partisan campaigning. Charities should be involved in political campaigning. I recommend that noble Lords look at the list to see how far we can come to an agreement on the borderline. The noble and right reverend Lord, Lord Harries, talked precisely about the borderline between current activities and controlled activities, and the chilling effect of having an uncertain definition of that. However, that is where we are. From the discussions I have had with people over the past few weeks, I have the slight impression that a large number of charities had not actually read the Political Parties, Elections and Referendums Act until this Bill was produced. Having looked at the language of that Act, a number of charities are telling us that they are not happy with that language as it stands. We have entered a discussion that we should perhaps have had earlier. The Government started on the assumption that the language of PPERA was fine because we had—

Elections (Fresh Signatures for Absent Voters) Regulations 2013

Debate between Lord Wallace of Saltaire and Lord Greaves

Tuesday 4th June 2013 Grand Committee

[Lord Wallace of Saltaire]

I congratulate the Lord Chairman on his optimism in estimating the timing. In moving the Elections (Fresh Signatures for Absent Voters) Regulations 2013, I shall speak also to the National Assembly for Wales (Representation of the People) (Fresh Signatures for Absent Voters) Order 2013. These measures arise from consultation with electoral registration officers and others on timing and the most convenient way to handle the transition from the current system to individual electoral registration.

The fresh signatures regulations amend provisions concerning the requirement for absent voters to provide a fresh signature at five-yearly intervals for the purposes of UK parliamentary, local government and European parliamentary elections in England, Wales and Scotland. The order concerning the National Assembly for Wales makes similar provision in relation to elections to the National Assembly for Wales. The purpose of the instruments is to move the timing of the absent voter signature refresh due in January 2014 in Great Britain, and that due in Scotland in January 2015, so that both are held in August 2013. This will avoid the refreshes that are scheduled to take place during the transition to individual electoral registration taking place at the same time as canvass activity by electoral registration officers, which could result in confusion for electors.

The Electoral Administration Act 2006 provided for the use of personal identifiers by absent voters to strengthen the security of absent voting. Under the Act, applicants for a postal or proxy vote must provide personal identifiers—their date of birth and signature—which are retained by EROs. Postal voters are required to provide these personal identifiers when voting by post at subsequent elections. Returning officers will carry out checks on the personal identifiers provided at elections, and if they do not match with those originally given the postal vote is deemed invalid.

Under electoral law, electoral registration officers are required by 31 January every year to write to absent voters whose signature is more than five years old—in other words, long-term absent voters—to request a fresh signature to ensure that up-to-date signatures for absent voters are kept by EROs. Long-term absent voters, I suspect, include a number of people in this Room, certainly me, as I am never quite sure whether I will be in Yorkshire or London when it comes to voting. Many of us will be affected by this. This is important, given that a person’s signature may change over time and a postal vote cast at an election may be declared invalid if the signature on the postal voting statement does not match that held by the ERO on the personal identifiers record. Dates of birth do not change or degrade, so those are not required to be refreshed.

The Government have discussed with electoral stakeholders the timing of absent voter signature refreshes in Great Britain in 2014 and 2015 during the transition to IER. As noble Lords will know, we have provided that the 2013 annual household canvass period, which would otherwise have taken place between July and December 2013, will now run from 1 October 2013 and result in a revised register being published by 17 February 2014 in England and by 10 March 2014 in Scotland and Wales. Noble Lords will remember that we discussed this previously. Thereafter, the Government’s plan is for the transition to IER to begin in the summer of 2014 in England and Wales, with the first transitional canvass published at the usual time for revised registers—by 1 December 2014. Following confirmation that the referendum in Scotland will be held on 18 September 2014, the Government intend that the transition to IER there will take place after that poll. The 2014 canvass period in Scotland will be postponed to begin on or around 1 October 2014 and finish with the publication of the first transitional canvass there early in 2015.

There was a general concern among electoral stakeholders that combining an absent vote signature refresh with canvass activity during this period could be confusing for electors. Electors, for example, could receive from their ERO a letter that confirms their registration and explains that no action is needed to remain registered and to retain their absent vote but at the same time be asked to provide a fresh signature for absent voting purposes, where failure to respond means the loss of the absent vote. Therefore, having the refresh before these letters go out will provide a more logical and understandable sequence. The Government have listened to the views expressed by the EROs and agree that the interests of voters would be better served by moving the signature refresh scheduled for January 2014 in Great Britain to take place before the 2013-14 household canvass.

After discussions with the Scottish Assessors Association, we propose that the signature refresh scheduled for January 2015 in Scotland should also be moved to 2013 to avoid the possibility of it occurring at the same time as IER activity by EROs there in January 2015. The signature refresh in January 2015 in England and Wales is to be left unchanged as this issue only arises only for Scotland. The instruments we are considering today make the necessary amendments to electoral law to provide for the signature refreshes to be moved as I have outlined above. It may be helpful if I briefly explain the changes made by the regulations.

Regulation 2 amends the Representation of the People (England and Wales) Regulations 2001 to provide that absent voters for UK parliamentary and local elections in England and Wales who would otherwise be requested by the electoral registration officer to provide a fresh signature in January 2014 will instead be requested to do so between 1 and 19 August 2013. Regulation 3 similarly amends the Representation of the People (Scotland) Regulations 2001 in relation to absent voters for UK parliamentary and local elections in Scotland, although it applies to such absent voters who are due a signature refresh in 2014 or 2015. Regulation 4 makes provision for these changes in relation to absent voters in Great Britain and Gibraltar by amending the European Parliamentary Elections Regulations 2004.

The National Assembly for Wales order follows very similar purposes. I hope that noble Lords will accept that it may not be necessary to go into similar detail on the National Assembly for Wales. I fear that on one or two occasions I did not check in my notes when I should refer to England, England and Wales or Great Britain and Scotland. From my notes, I think there is at least one occasion when I referred to Great Britain when I should have referred to England or England and Wales, for which I apologise. Nevertheless, I hope that noble Lords have followed me through the intricacy of these regulations.

These instruments make sensible and appropriate changes to avoid any potential confusion for absent voters in the transition to individual electoral registration, and to ensure that signatures are updated for absent voters ahead of the polls in 2014 and 2015 across the whole of Great Britain—and in this case, it does mean the whole of Great Britain. I beg to move.

[Lord Greaves]

My Lords, I rise to talk briefly about this order and then I will ask my noble friend one or two questions. The Electoral Commission has asked us to ask for certain assurances from the Government. The explanation given by my noble friend covers what it has said but others may refer to that. The proposals as set out seem entirely sensible as a practical way of getting to grips with the very complex and quite large number of processes that local electoral registration officers have to carry out to introduce individual registration. Moving the date of the five-yearly renewal of postal voters’ signatures seems sensible.

While we are talking about postal voters and signatures, it seems a reasonable opportunity to ask my noble friend where the Government stand on a number of related issues. I hope that he will bear with me on this. First, what was the result of the first round of getting fresh signatures after five years, which I think started earlier this year, in January, and took place in the spring before this year’s local elections? I am interested in the proportion of people throughout the country who have postal votes. My noble friend can define “country” as he wishes. I am interested in England but also in knowing what happens in other parts of the United Kingdom. What proportion of the people who previously had postal votes submitted new signatures, and so maintained their registration, and what proportion fell out for whatever reason? I am interested in whether that information is available at the level of electoral registration authorities—that is, local authorities and district councils.

Secondly, to what use are the signatures put when people send in their postal votes? Is the information available, or will it be available, on how many postal votes are not counted due to the information on the postal vote statements, which are submitted with the postal votes, not matching? That is, if the signatures on the application for postal votes, whether it is the original application or the refresher we are talking about today, do not match the signature that is submitted with the postal vote; or, indeed, if the dates of birth or the electoral numbers do not match, which is quite possible. Is that information known? In other words, do we know for each election that takes place how many postal votes are not rejected or even counted but are put to one side and not put into the count? Clearly, that is an indication of people losing their vote, either because they have made a mistake or because of electoral fraud. Given that this is the basic reason why signatures were introduced for postal votes, it seems to me that having that information would be very useful.

Thirdly, if the returning officer in an election is concerned that discrepancies of the kind I have just been talking about could be a result of electoral fraud, is the Government’s advice to him to investigate those further, to refer them to the police or just to put them to one side and ignore them?

One of the things that I have been going on about in your Lordships’ House for some time is the need for a system to inform electors if, for any of the reasons we have been talking about, particularly discrepancies regarding signatures, their vote is not being counted. If an elector does not know this is happening—for example, if there is fraud they may not know that they are being defrauded, or if there has simply been a mistake—they are being deprived of their vote for reasons that might technically be their fault but are certainly not deliberate on their part. That does not seem very fair. I understand that the Government intend to give advice to returning officers on this matter. Can my noble friend tell me when that might be done?

To put this in context, in the county council elections this year in my own borough of Pendle, which is part of Lancashire where there are six county council seats, the operation of the elections and the counting of the votes took place at borough level. In total, 302 postal votes were returned but not counted because either the signatures or the dates of birth did not match. My noble friend said that dates of birth do not degrade or change. I am not sure what “degrade” means in this context, but it is a nice word. However, it is not entirely true because people born in third-world countries, including Pakistan, may not know their date of birth, so what they put down may be a bit arbitrary. Often they write 1 January of the year in which they think they were born, but they might not even give that date. Dates of birth may not be known and people do not get them right all the time.

There can be a mismatch of signature, a mismatch of the date of birth, or both, or the ballot paper may have been returned in an envelope whose number did not match. As noble Lords will know, it is a complicated system. There is a little envelope and a big envelope and they must both have the same number on them. No fewer than 61 postal votes were rejected because they were wrong. In fact, quite a lot of votes come back in the wrong envelope because, for example, an elderly couple might mix up the envelopes and ballot papers. People on the ground will keep those to one side and try to match them up as best they can. Even so, some are not counted. It worked out at around 4% of all the postal votes that came in. That was the position in just one recent election.

These are important and interesting issues that need to be tackled if the exercise we are considering in these regulations is to work as efficiently as it might. I look forward to what the Minister has to say. He may not have all the information to answer all these questions today, although I did submit them to him earlier. However, I would be grateful for a letter and for him to place a copy in the Library of the House.

--- Later in debate ---

[Lord Wallace of Saltaire]

My Lords, I thank the noble Baroness for her compliment, although the compliment I have really liked over the past two or three weeks has been from those who have said that they find it difficult to believe that I could have sung at the coronation because I look far too young. I am sorry that she missed that one.

These regulations are important because we are all concerned to get the transition to individual electoral registration right. We will in time bring some further regulations back to the Committee. While many of them seem incredibly technical and complex, it is important that we manage to end up with a new register that is as complete and as accurate as possible. The integrity of the electoral register is also an important matter.

I remember many years ago my noble friend Lord Greaves raising in the House the question of postal vote fraud in open elections and getting a very dusty response from almost all Benches on the grounds that this was not considered a serious problem. It is now a good deal better understood that this has, in a number of highly localised areas, been quite a serious problem that was not fully picked up and has not attracted the level of prosecution that one really ought to have seen. However, it is one that these identifiers are intended to pick up.

I will try to answer some of these difficult questions. On dates, and when one does the write-around and the canvass, the noble Baroness, Lady Hayter, will recall that we had a discussion as to when it was most useful to do the house-to-house canvass, and I wrote to her in the spring to point out that I had in some ways misled the Committee by suggesting that March was a good time to go around house by house, because there was deep snow in Saltaire past Easter Day. Whatever we do, there is never a perfect answer, but we are trying to do our best on all of this.

I will try to answer some of my noble friend Lord Greaves’s questions, and then promise that I will write to him on others. He will of course know that many of these statistics are not collected centrally. Electoral registration officers are local appointees and the administration of voting is still a local authority matter.

[Lord Greaves]

I am told by my local electoral registration officer that there is something called a Form K, which I have never seen, which is submitted after an election. She is in the process of doing it now for the county elections, I think, and it does include a lot of this information. I presume it goes to the Electoral Commission.

[Lord Wallace of Saltaire]

I hope that it does. I will do my best to investigate and come back to the noble Lord on that.

I am told that approximately 150,000 postal votes have been rejected at each recent national poll across Great Britain—I hope that does mean across Great Britain—because one or more of the personal identifiers on the postal voting statement did not match those originally submitted or because one or more of the identifier fields had been left blank. Statistics on rejection rates are recorded by returning officers and are submitted, perhaps on Form K, to the Electoral Commission for collation. Although figures for the May 2013 local elections are not yet available, I understand that the Electoral Commission plans to publish information on turnout once all these data have been received and collated.

On the question of getting fresh signatures after five years, we do not hold this information centrally. I hope it will be considered helpful that, according to my team, one ERO spoken to has told us that in his or her area in 2012, out of nearly 22,000 electors sent a postal vote refresh notification, some 1,800 did not respond and 565 said that they no longer wanted one. That gives noble Lords a level of the turnover in 2012, for which there are many reasons. In 2013, of 21,000 electors sent a postal vote refresh notification, some 4,355 did not respond and 934 said that they no longer wanted one.

--- Later in debate ---

[Lord Wallace of Saltaire]

I thank the noble Lord. There were a number of questions and some of the answers are coming at me from the Box faster than I can absorb them. I was asked whether it would be inconvenient for the signature refresh to be run during August. We recognise that it is not ideal, but it is essential that absent voter signatures are refreshed before the earliest time that EROs may start the 2013 annual canvass, which we have previously agreed will be from 1 October. For reasons that I have explained, the Electoral Commission has indicated that it is content with the policy objective and the drafting of the signature refresh regulations. We will, of course, monitor very carefully how this goes through, and if there is too much difficulty or too much failure to respond, we may have to adapt and try again. I rehearsed previously the reasons why we wish to start the household canvass earlier.

We are managing this transition very carefully and actively. I stress again that we see this as an all-party concern. We all want to achieve a new register that is as accurate and complete as possible in England, Scotland and Wales.

[Lord Greaves]

Will my noble friend confirm that if an elector gets a form before 19 August but returns it after 19 August because they have gone on holiday or for whatever other reason that will not debar them from continuing to have a postal vote and the form will be dealt with properly if they return it at the end of August or in September?

[Lord Wallace of Saltaire]

My Lords, under the instruments, EROs will have the flexibility to write out absent voters in the period from 1 to 19 August 2013. In line with the existing provisions for signature refreshes, EROs will give absent voters six weeks to respond from the date they are written to, with a reminder sent if necessary after three weeks. That seems to me to cover most of the people who are likely to be written to, although I have promised my wife that after the 2015 election I might take her on an eight-week cruise around the world.

Lobbyists: Register

Debate between Lord Wallace of Saltaire and Lord Greaves

Wednesday 12th December 2012 Lords Chamber

[Lord Wallace of Saltaire]

There is a voluntary register of public relations companies, which was established in the wake of an earlier inquiry in 2009. However, one of the three bodies that joined that register has now left it. Even within the public relations industry, they disagree among themselves as to who exactly one should be regulating.

[Lord Greaves]

My Lords, does my noble friend agree that there is nothing wrong whatever with people and organisations lobbying Members of Parliament and, indeed, lobbying Members of your Lordships’ House, much as though many Members of this House might prefer it not to happen? The important thing is absolute transparency and clear rules about the use of money.

[Lord Wallace of Saltaire]

I agree very strongly. We all need to defend the usefulness of representational groups, advocacy groups, think tanks and others in contributing to our information. We all get lots of e-mails from those groups as we approach legislation and other things. That is a desperately important part of the open, democratic political process—so long as we are sure that we know what is going on and that it is transparent.