Parliamentary Voting System and Constituencies Bill

Lord Lipsey Excerpts

Tuesday 1st February 2011 Lords Chamber

[The Lord Speaker (Baroness Hayman)]

I have to inform the Committee that if this amendment is agreed to, I cannot call Amendment 109 by reason of pre-emption.

[Lord Lipsey]

My Lords, I shall speak to Amendments 110ZZA and 110ZZB, which are grouped with the amendment moved by the noble Lord, Lord Rooker, for the purposes of this debate. Quite recently, although it actually feels like months ago, these matters came up at a reasonably early stage of the Committee, when the Minister jumped to his feet and said that they fell much more naturally to being discussed under Schedule 1 to the Bill. I do not know whether the Minister—he is not with us this afternoon—hoped then that by the time we got around to Schedule 1, we would have forgotten all about them and let them go. As the Committee knows, on this Bill we are, quite rightly, grinding extremely fine so here they are again.

The amendments concern the steps that the Electoral Commission must take to get the electorate informed. Perhaps I might recap on a debate that we were having last night. The background to this is the very wide lack of understanding of the alternatives to be put before the British people in the referendum, whenever that may come. I illustrate this from a poll with a large sample taken by YouGov in September. It asked people whether they had heard of AV and, if so, whether they knew what it meant. To summarise, one-third said that they had heard of AV and had some idea of what it meant. They did not define what “some idea” meant and, if they were examined further, we might find that that was a rather optimistic interpretation of their true state of knowledge. One-third had heard of AV but had no idea of what it meant. One-third had not heard of AV; they also had no idea of what it meant, which is perhaps not surprising since they had never heard of it. That is a long way from where we would want to be when we get around to the referendum.

I am not using this to make a speech for AV or against it. My position is perfectly well known. I simply make the point that the better informed those participating in this referendum are, when it comes about, the more the result will have legitimacy and stability, because we will be able to have confidence that the people really have reached the verdict they wish to reach, on reflection, and that chance factors have not simply swayed it. This is not the job of the Electoral Commission only; it is the job of the campaign organisations on both sides, of our national media—I thought I might get a laugh for that—of politicians and of those who are not political in the party sense but who are interested in politics.

These are great issues for our future as a democracy and all those have a role to play, but the Electoral Commission has a role. It has been created to play a role and it is right that Parliament should give it some specific guidance on the minimum activity which we expect it to undertake in playing that role. If the referendum were to go ahead on 5 May—and I know there are those in this Committee and the government Front Benches who support that—there will be only some 10 weeks between the passage of the legislation and the day when the people deliver their verdict.

My two amendments are straightforward. First, they ask that the Electoral Commission prepares a leaflet that summarises the meaning of the question before people and what its implications would be. It summarises, in an impartial way—because the Electoral Commission owes its whole role to its impartiality—the arguments for and against AV and for and against first past the post, so that any elector wishing to study the matter can see a short summary of the arguments. That is then distributed to every household in the country so that everybody gets their chance to read it. A fairly straightforward proposition, you would think.

The second amendment is slightly tongue in cheek and says that the leaflet should be examined by the Plain English Campaign. Actually, from my own experience as a journalist on the Economist, I think that an Economist journalist would be an alternative because these are both groups of people who are very used to making sure that the language in which complicated ideas are expressed in order to communicate is clear. It is a serious purpose behind a tongue-in-cheek amendment because the number of people who have a natural grasp of voting systems is quite small, as I have shown. The number of people who understand the issues involved on voting reform is also quite small. To produce language which is generally comprehensible is quite complicated.

I know the Electoral Commission tries hard to get its language right. Indeed, it is contemplating producing a consultative document on a public information booklet—not exactly a leaflet but a booklet on the referendum. I have not studied it in detail but it is the kind of thing which could be done with an examination not just for the content but for the clarity of the language in which it is expressed.

It is perfectly true that there is this draft booklet; it is true that the Electoral Commission is of course planning information activities, and it would be wrong to suggest otherwise. But we, as parliamentarians, have a right to expect certain things of the Electoral Commission and to lay down in the Bill that it must perform certain functions. This is all going to be done in a terrific rush, and the commission may get into some sort of difficulty, as its resources are not very great for the task ahead of it, so something has to be dumped. If it is in the Bill, the thing that is dumped cannot be the exercise it mounts to make sure that the public are properly informed. In other words, it is right that the intention of the commission be underlined by Parliament and by provisions of the kind that I propose in this amendment, which is a companion amendment to the wider amendment so ably moved by my noble friend Lord Rooker.

[Lord Martin of Springburn]

Has the noble Lord put a price on such a leaflet being delivered to every household? How would the Electoral Commission receive the funds for such a leaflet? I imagine that it would be a very expensive proposition because of not only the publishing but delivery to every elector. It would mean that the commission would have to employ part-time leaflet deliverers, which would be a costly exercise in itself.

[Lord Lipsey]

I am grateful to the noble Lord for that intervention, which enables me to repeat my earlier point. It seems that the Electoral Commission is planning something of this sort anyway, so the cost is not additional to what appears to be planned, unless it is to be dropped down the line.

[Lord Martin of Springburn]

My Lords—

[Lord Lipsey]

Could I finish answering the noble Lord’s points before I take a further point from him? We have a costing for this referendum. It is not nil but some of us think that it is well worth it. Democracy comes with a price and it is a price that is very well worth paying. On an issue of this magnitude, the relatively small figures that would be involved in an exercise of this kind are part of that worthwhile price.

[Lord Martin of Springburn]

It is one thing for an organisation to publish a leaflet. The Forestry Commission or the National Trust could publish a leaflet that organisations could pick up on a voluntary basis. However, it is another thing to publish a leaflet and give an assurance that it will be delivered to every elector—or every elector’s home—throughout the United Kingdom. That is a costly exercise by any stretch of the imagination. The amendment also asks to put into legislation that there shall be a leaflet, whereas the Electoral Commission might say that local radio, or national television for that matter, is the better way to communicate.

[Lord Lipsey]

I am grateful for those points, too. On the latter point, these are not alternatives; they are designed to supplement each other, but a leaflet that can be studied at leisure and revisited has a different impact from that of a television programme, although I agree that they are complementary. As far as cost is concerned, we need to keep a sense of proportion. After all, every household gets a poll card. Nobody thinks, “Oh God, it is so expensive sending these poll cards. People don’t need them to vote. Elections are so unimportant that we could avoid the cost of a poll card in future”. Indeed, I believe that electoral law provides for the political parties to send one leaflet to every household in the country. The noble Lord, who knows much more about the House of Commons than I have ever known, will correct me if I am wrong but I believe that also takes place. We should not think that sending a leaflet to every household would mean great disproportionate expenditure. It is not a major logistical exercise of its kind and will not cause the budget deficit to soar where otherwise it would shrink.

[Lord Newton of Braintree]

My Lords, continuing my attempt to be reasonably even-handed in these debates, I have a variety of views.

On the previous exchange, which I had not expected, I am entirely on the side of the noble Lord, Lord Lipsey, because I am aware that there are endless examples of requirements or practices that ensure that information is delivered to all households in the country. I guess that the latest such example is the widespread circulation of leaflets on how to avoid flu during the winter, but there have certainly been electoral examples as well.

On the amendments, my feelings are mixed. I half sympathise with the amendment of the noble Lord, Lord Rooker; I am worried about the first amendment of the noble Lord, Lord Lipsey—for reasons that I will come back to—but I support his second amendment very strongly because, whatever materials are produced, it would be helpful if they were looked over by someone who writes the kind of English that everybody can understand. One of our latest arrivals, the noble Baroness, Lady Lister, will recognise from our association some 30 years ago that I used to be driven to distraction by social security material being produced in a form that no normal person could understand. I seem to remember that we got the Plain English Campaign involved to try to help us improve things, and I think that they have improved. Some effort needs to be put into making sure that whatever goes out uses terms that can be understood.

--- Later in debate ---

[Lord Phillips of Sudbury]

My Lords, I move this amendment in a probing frame of mind. It refers to paragraph 10 of Schedule 1, which provides the nuts and bolts of the referendum arrangements. I sometimes think that they can be skimped in our deliberations. Paragraph 10 is headed, “Encouraging participation”. As I said earlier, I am sure that everybody wants that. Therefore, it is a very important part of the mechanics of the referendum.

My concern is that in paragraph 10, five individuals and tiers of officer are referred to: the Electoral Commission, the chief counting officer, regional counting officers, counting officers and registration officers. The last four—the chief counting officer and everybody down to registration officers—are under a duty and must,

“take whatever steps the officer thinks appropriate to encourage participation in the referendum”.

My concern, especially in view of the tight time scale in which the referendum is likely to be conducted, is that there will be a lack of co-ordination between all these different officers about what they do. You could get a right mess with each of them carrying out their duty to encourage participation, some in this way, some in that, some here, some there, often overlapping and often leaving gaps of encouragement. I therefore thought it fit to propose this amendment which will cast upon the chief counting officer a duty to, in effect, facilitate co-operation between all those bodies, not forgetting that in the same paragraph 10, all four sets of officers,

“must have regard to any guidance issued by the Electoral Commission”.

So it has its oar in as well.

It is as simple as that. We surely need somebody who has a primary role to facilitate co-operation between all these various people and organisations. Lastly, I point out that under the Political Parties, Elections and Referendums Act 2000, the chief counting officer is chair of the Electoral Commission. That is all I need to say. I beg to move.

[Lord Lipsey]

My Lords, I am not entirely sure why my Amendment 110ZB is grouped with the amendment tabled by the noble Lord, Lord Phillips, but it gives me a particular pleasure to follow him in the debate. We have heard only too little from his Benches in the course of this debate, and therefore I wish him well in his speech. I should perhaps add that he should mind how he goes on the way home. A vow of omerta has bound the Lib Dems together over this Bill, and he has, I am sure inadvertently, broken it by intervening for a whole two minutes this evening. So mind how you go.

My Amendment 110ZB is not terribly well related to Amendment 110ZA, but is about a quite different matter. It harks back to the stain that still hangs over our democracy from the May general election. Memories in politics are, alas, short, but not in this House, of course. Therefore, I hardly need remind noble Lords of what happened. In a number of constituencies—16 in all—people turned up at the polling station before the 10 o’clock deadline wishing to cast a vote in those constituencies. They were not allowed to vote. According to the Electoral Commission’s 20 May interim report on the matter, 1,200 voters were excluded from voting as a result of that cock-up.

For each of the 1,200 voters, the ban was absolute. It may not be a large percentage of the national total, but for a few days, our papers, no doubt exaggerating a little bit, were comparing us to a third world democracy. We could not even organise a vote, and when you see the way voters queue up in South Africa for hours and hours under a hot sun to exercise their right, and you find that in our own country people who have turned up on time are denied it, it leads to a shiver of shame going down one’s spine. The Electoral Commission’s interim report blamed poor planning, unsuitable buildings, contingency arrangements that were not triggered in time or proved ineffective and, incidentally, restrictive legislation that stopped those queuing getting ballot papers, even though they were in the polling station on time.

Planning for the referendum is in one sense at least perhaps more difficult than planning for a general election. Yes, we should all love to see a turnout for the referendum at least as great as that in the general election, but I do not think that many psephological experts think that is terribly likely. It really is terribly difficult to predict what turnout will be. You can imagine that the campaign starts with a poll showing a great gap between the various sides, and therefore fewer and fewer people plan to vote because they do not think their vote will make a difference. As it gets closer to polling day, it may be that polls start to narrow, and a whole load of people decide that they will after all go to the polls. By then, electoral officers will have made their dispositions and decided how many staff to have, how many polling stations and so on. In this case, the Leader of the House’s technique for deciding what the turnout will be—the same technique that he used for the number of seats—by choosing a nice round number out of the air is not that much worse than any other technique. There is a danger that the accommodation will not be sufficient for the number of people who turn out to vote on the day.

The Library tells me that we are still awaiting the final report from the Electoral Commission on last May’s debacle, but bits of it have leaked out. The Government’s response has left a nasty sniff in the air. The Times reported, even before the report came out on 11 November, that Nick Clegg, the Deputy Prime Minister, had turned down the proposal in the commission’s interim report for a change in the legislation so that those who turn up before 10 o’clock can vote, even if they have not cast their vote by 10 o’clock. He said that the answer to poor organisation was not to reach for the statute book. Of course it is not, but it seems sensible to have two barrels to your shotgun: to try to deal with the poor organisation and to change the legislation that inadvertently caused this problem. I am therefore a little sorry and a little surprised that this legislation—absent the amendment I am now proposing—does not seem to do anything about that shortcoming.

Whenever I propose an amendment of this kind, somebody stands up and asks whether I have consulted the Electoral Commission about it, and I always retort no, because we are in Committee and it is not the duty of a Member of this House to consult the Electoral Commission on every proposal he puts forward at this stage in a Bill. I am, and should be, slightly surprised that the Government have not consulted it. I am disappointed that I have not seen, although it may exist, any kind of response to such a consultation. This was a serious problem. It is not a joke. If it is repeated, it will cast permanent doubt on our electoral arrangements, and it is therefore absolutely essential that we make sure that there will be no repetition of this on 5 May.

I should have said earlier that there is one other reason why there could be a repetition. If the referendum goes ahead on 5 May, and it remains to be seen whether that will be possible, it will be quite a complicated election. At the polling station, they will be dishing out one set of papers for the election of Governments in Scotland and Wales and another set of papers for the referendum, and people will be coming up saying “Please sir, what do I do with that?”; “I don’t know that”; “I didn’t know I was going to get that”; and all that sort of thing. It would be quite easy to imagine circumstances in which the staff at the polling stations became overwhelmed by the sheer volume of queries.

I shall not try to have a vote on this tonight. I give way to the noble Lord.

[Lord Rennard]

The noble Lord might be reassured that I am not going to ask him the question that he feared about whether he had consulted the Electoral Commission on this issue. Rather, does he not think, in view of the potential problems he was just outlining, that his amendment could add to those problems? His amendment would apply to the issue of ballot papers for the referendum only. The effect of his amendment will be that different laws would apply for the issue of ballot papers for the referendum from those that would apply for the issue of ballot papers for the Scottish Parliament, Welsh Assembly and local elections. That would further add to the confusion. For those of us who agree that there is a problem with this matter and that it might be better dealt with by legislation, the legislation should be comprehensive for all elections and referendums and not just the referendum on 5 May.

[Lord Lipsey]

My Lords, there is a great deal in what the noble Lord says. The trouble is that we have got before us the parliamentary voting Bill and I cannot change the whole of electoral law in a clause within it. If the noble Lord can prevail on Ministers to change the electoral law more generally as soon as possible, then that would be great. I would rather that on 5 May people were able to vote in the referendum, even if a cock-up occurred that stopped them voting in the local elections, than that they went all the way to the polling station and could not cast a ballot on anything. That would be much worse. While the anomaly that the noble Lord points to does exist, I think it preferable to the disaster that could occur if my amendment, or something like it, is not adopted.

As I say, I am not going to force a vote, partly because the Government may know more about the final report of the Electoral Commission than I do. I hope, however, that the Minister will be very responsive to the points made in this House and will see some merit in what I am saying. I hope I can look forward to him coming forward with proposals to deal with the matter on Report. If he does not—and I am not predicting this—the danger is that on 5 May we will get less a verdict on the electoral system and more some very cross voters indeed. That would be something that nobody in this House would wish to see.

[Lord Mackay of Clashfern]

My Lords, first, I support the principle behind the amendment that the noble Lord, Lord Phillips of Sudbury, has moved. The arrangements as set out in the schedule are somewhat ambiguous. His amendment is one way, at least, of clarifying that. There may be other, better ways, for all I know, but certainly these arrangements need to be clarified. I strongly support the view behind the amendment of the noble Lord, Lord Lipsey—that the situation in the last election, where people who came and were there before 10 pm could not, because of the law, be given ballot papers, was absolutely disgraceful. Whatever the reason, on the night the lady from the Electoral Commission who spoke did not appear to me to have grasped exactly what the situation was. She said that it had given clear instructions that the ballot papers were not to be handed out after 10 pm. It suggests to me—and I do not know what the right answer to it is—that some flexibility is required to deal with special circumstances. The people who are running the different polling stations may not necessarily be the top brass of the arrangements, but some kind of discretion must be given, because that kind of thing can happen. I do not expect for a minute that anybody realised exactly what was happening until it was really too late, and then they had this terrific sledgehammer of “You cannot issue a ballot paper after 10 pm”; witness what the Electoral Commission had said. In a sense it made the matter worse. I do not say that the people in the polling booth could have given them out after 10 pm, although I think if I was in a polling booth and in charge as a clerk I would have had a shot at that.

It is important that this matter should be sorted out one way or another. If the Government do not think that the Electoral Commission solution is the best, then let us have one. We need a solution. I agree, of course, that it needs to be a solution that applies to all elections—not just the referendum—although, unfortunately, I do not think that that could be done in this Bill. We are trying to do enough already. We cannot sort the whole thing out, but it is certainly important to sort it out. A very short Bill that would not take the time that this one has taken could go through both Houses and sort this out in good time for 5 May.

--- Later in debate ---

[Lord Wallace of Tankerness]

I do not think that is how it would work. Reasonable expenditure will be reimbursed by the Government. If the expenditure was unreasonable and extravagant and went beyond anything that could be considered reasonable, there should not be an obligation on the Government to reimburse. I can reassure the noble Lord that reasonable expenditure for the purposes set out in paragraph 10(1) and 10(2) would be reimbursed. The noble Lord has put forward a serious hypothetical situation, but anyone would accept that running a registration campaign was a reasonable thing to do. If someone went about it in an extravagant way—which I cannot begin to think of at the moment—that would be deemed unreasonable by most sensible people and it would not be reasonable that taxpayers’ money should reimburse it. However, with a straightforward, reasonable campaign, the Government would reimburse.

On the points made by the noble Lord, Lord Maxton, the Scottish parliamentary elections will be counted first, ahead of the referendum. The selection of the First Minister does not normally follow the election anyway. I recall that in 2003 we did not get down to negotiations about establishing a coalition until the Monday after the election. Nevertheless, the point remains that the Scottish election count will take precedence over the referendum count.

There is a link between this amendment and the amendment of the noble Lord, Lord Lipsey, which relates to the role of the chief counting officer and the powers available to her. Sentiments have been expressed in the debate, as on other occasions, that democratic people were profoundly perturbed by the scenes they saw on the night of the last general election when people were not allowed to exercise their democratic rights. Paragraph 10(1) of the schedule states:

“The Chief Counting Officer must take whatever steps the officer considers appropriate to encourage participation in the referendum”.

The amendment of the noble Lord, Lord Lipsey, would provide that:

“These steps shall include measures to ensure that all those wishing to vote and arriving at the polling station within the appointed hours are able to do so”.

Clearly, the amendment is intended to address the scenes and situations we experienced in May last year.

I can assure the Committee that we take very seriously the problems that arose at certain polling stations. The Government have been considering the Electoral Commission’s report on the issue and, in particular, the recommendation that the law be changed to allow people who have not been issued with a ballot paper but are in the queues at 10 pm to vote. We are not convinced or satisfied that the amendment would enable the chief counting officer to direct that ballot papers are issued after 10 pm—if, indeed, that is the intention of the amendment. As the noble Lord indicated in his speech when he spoke to the amendment, the Electoral Commission report noted that that was not possible because it would not comply with the law. Clearly, the chief counting officer cannot issue a direction that contravenes the existing law. As the noble and learned Lord, Lord Mackay of Clashfern, indicated, that is possibly not something that could be done in the context of this legislation for a referendum alone.

I will try to deal with the other point in a bit more detail. It is important to note that in most cases where the problems occurred in May last year, the Electoral Commission has found that the common factor was inadequate planning processes and contingency arrangements—or, more to the point, that such arrangements were not in place.

The noble Lord, Lord Lipsey, quoted my right honourable friend the Deputy Prime Minister. He quoted him accurately, but perhaps I should just quote a little more of what he said. At Question Time in the other place on 10 November, the Deputy Prime Minister said:

“I happen to think that, in this instance, simply passing a law will not deal with the problem, which was a lack of resources and poor organisation by the returning officer, who acknowledged as much”

—he was specifically talking about Sheffield, where his own constituency is—

“… That is what we need to address; we should not always simply reach for the statute book”.—[Official Report, Commons, 10/11/10; col. 285.]

Officials have met the Electoral Commission, and indeed electoral administrators, to discuss the issue of managing queues at polling stations. It is clear that there are divergent views on the effectiveness of any legislative change, and a significant number of administrators are not in favour of it. Again, that is a reflection of the fact that the problems in that particular case in May last year were because of planning failures and the lack of effective contingency planning.

Given the divergence of views that exist on the specific recommendation of the Electoral Commission and given that there is the general consensus that the problems largely arose from poor planning, we believe there is a need for significant additional discussion before any change to legislation should be proposed, if indeed that is eventually deemed appropriate. There needs to be buy-in from all those who would be involved in administering elections.

Under the Bill, we consider that the chief counting officer already has the necessary powers to provide appropriate guidance, training and support to the regional counting officers, as well as to counting officers themselves, to help address the issues that arose in May 2010. I am aware that some of the contingency arrangements have already changed the ratio of polling clerks to the number of voters at each polling place. We think there is certainly a need for more discussion as to all the potential consequences of any legislative amendment before a change to the principles underlying the existing electoral rules is considered. In these circumstances there is some benefit to having the certainty of the present rules, admittedly with the back-up role that the chief counting officer has the authority to play in giving the necessary guidance, training and support.

[Lord Lipsey]

Perhaps two things are getting confused here. My amendment would not deal with the strict legislative problem that the Electoral Commission originally identified. That is still under discussion and I agree this is not the appropriate time to put that right. However, my amendment would convey to returning officers the extreme importance that Parliament attaches to tackling these problems. Yes, it would be a declaratory piece of legislation, but that is not without force in this world. The noble and learned Lord might like to reflect on the point that, if he rejects this proposal, it will seem as if the Government are not really taking on board the depth and importance of the problems that arose and the reactions of electors to them. I do not think that is good for the Government and I do not think it is good for government, as a matter of fact.

[Lord Wallace of Tankerness]

I cannot accept the second part of what the noble Lord has said, because the Government accept that what happened in May last year was serious. There is no doubt about that. Anyone reading this debate would realise that the view on all sides of the Committee is that the situation was serious. I hope to reassure the noble Lord—who accepts that his amendment would not change the legislative basis for that—that there is a distinction to be made, given that it was accepted that in the cases last year the common factor was one of poor planning. In this case, there will be a chief counting officer, who will have a responsibility and already be aware—not least because of the dual role with the Electoral Commission—about the importance of this issue. I am sure the chief counting officer will be well aware of the sentiments expressed and the important and serious points made in this debate. If the noble Lord’s aim was to get a message across, his amendment has provided a very helpful forum and opportunity to get that message across. She has the powers, we believe, to provide the appropriate guidance, the appropriate training and the appropriate support so that these issues will be addressed and the kind of situation that we saw in May 2010 will not arise again.

Against that background, I ask the noble Lords not to press their amendments.