Parliamentary Buildings (Restoration and Renewal) Bill

(Limited Text - Ministerial Extracts only)

Report stage (Hansard): House of Lords
Tuesday 3rd September 2019 Lords Chamber

Moved by

[Earl Howe]

1: Clause 2, page 2, line 32, at end insert—
“(i) to promote public understanding of the purposes of the Restoration and Renewal Programme.”

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[Earl Howe (Con)]

My Lords, I shall speak also Amendments 2, 3, 4 and 5. These amendments, taken together, are designed to address a number of concerns—raised at Second Reading and in Committee by the noble Lord, Lord Blunkett, and others—on the twin themes of engagement with specific categories of individuals about the restoration and renewal programme and promoting an understanding of the purposes of the programme, in ways I will explain more fully.

First, I want to thank the noble Lord, Lord Blunkett, for his constructive and collaborative approach in working with the Government to formulate the wording of the amendments now before us. The Leader of the House and I were sincerely impressed by the passion and sincerity with which he made his case, and he succeeded in persuading us that appropriate amendments to the Bill were warranted. I hope the House will agree that we have arrived at a good place in this respect.

The first amendment seeks to ensure that the sponsor body promotes public understanding of the purposes of the restoration and renewal programme. The Joint Committee that undertook pre-legislative scrutiny of the Bill detailed the importance of the public understanding the restoration and renewal programme. The noble Lord, Lord Blunkett, tabled an amendment in Committee that was quite similar to the one we are debating today, and he was supported by a number of other noble Lords in the arguments that he put forward.

As noble Lords may recall, I outlined in Committee why that amendment was not strictly required, given what the shadow sponsor body has set out it will do in promoting understanding of the restoration and renewal of the Palace of Westminster. For example, the restoration and renewal programme’s current purposes, as set out in its vision and strategic themes, includes the aim to:

“Open up the Houses of Parliament, improve access and encourage a wider participation in the work of Parliament”.


Nevertheless, we have listened to this House and recognise the desire of noble Lords that this amendment be included in the Bill to place this specific duty on the sponsor body.

The second amendment in the group relates to staff and public engagement. This amendment would require the sponsor body, in formulating the strategic objectives of the parliamentary building works and making strategic decisions relating to it, to seek the views of those employed by Parliament and working for Members, as well as the public at large. Again, as noble Lords will recognise, I outlined in Committee the engagement the shadow sponsor body has already started to undertake with staff and will be undertaking with the public in the future. For example, the shadow sponsor body circulated a questionnaire to Members and their staff with the aim of understanding what they would like to see from restoration and renewal of the Palace. I understand that the shadow sponsor body will publish these findings in October. Furthermore, the body will soon be considering its public engagement strategy.

Since the conclusion of Committee, we have had the chance to consider this matter further. We recognise the will of this House that provision should be made in the Bill to ensure that the sponsor body engages with staff and the public in undertaking its work. I thank the noble Lord, Lord Blunkett, again for his collaborative approach in formulating this amendment. I am sure that he, the noble Baroness, Lady Smith, who made a similar suggestion in Committee, and members of the pre-legislative Joint Committee will welcome this amendment. It will ultimately be for the sponsor body, once established, to determine how it fulfils this duty, but I am sure all noble Lords will join me in encouraging the sponsor body to build on the engagement the shadow sponsor body has undertaken to date.

Amendment 5 seeks to ensure that the sponsor body will carry out the works with a view to facilitating improved public engagement with Parliament and participation in the democratic process, especially by means of remote access to Parliament’s educational and outreach facilities and programmes. I thank the noble Lord, Lord Blunkett, once again for agreeing to work with the Government on this amendment. The pre-legislative Joint Committee that examined the draft Bill, of which the noble Lord was a member, argued that the term “renewal” requires an outward-facing approach to the UK Parliament’s role at the centre of our democracy. In Committee, I outlined that the Government agree that the outputs as part of restoration and renewal should be sufficiently flexible to accommodate any future reforms which could facilitate opportunities for outreach and engagement. I was pleased to report that the shadow sponsor body had already outlined, as part of its strategic vision and themes, the aim to,

“reconnect people from across the UK with their Parliament through improved education and visitor facilities, physical and digital access”.

I also outlined in Committee the excellent work already done in this area through various parliamentary engagement and outreach programmes across the UK. The UK Parliament’s education and engagement service engaged more than 2.2 million people in 2018-19, of whom approximately 1.4 million were engaged face to face. The quality of this engagement is reflected in the feedback from 94% of participants, who rated it “good” or “excellent”. Furthermore, the education service also welcomed 70,226 school visitors in the year to mid-April 2018. The Lord Speaker’s Peers in Schools programme has seen more than 2,000 Peers in Schools visits since the programme began in 2007. The education service also trained more than 2,900 teachers to help them engage their students in learning about Parliament and democracy. Nevertheless, we have listened again to the will of this House that an amendment relating specifically to remote connectivity and outreach programmes should be included in the Bill. In considering this matter, I encourage the sponsor body to work with Parliament’s education and outreach team in order to build on the excellent work it is undertaking.

The other two amendments, Amendments 3 and 4 in the name of my noble friend, are minor and technical; they merely ensure consistent references to the parliamentary building works in Clause 2(4)(b) and 2(4)(g). The Government have sought to ensure that the will of the House is facilitated when it is clear that a particular course of action is preferred. These amendments are a clear example of our determination to see that this is done. Each of the amendments in this group is designed to ensure that the necessary engagement work is undertaken and borne in mind by the sponsor body.

With renewed thanks to the noble Lord, Lord Blunkett, for enabling us to achieve the express will of the House on these important issues, I beg to move.

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[Baroness Wheeler (Lab)]

My Lords, we welcome the Government’s amendments in this group, and their focus on public engagement and awareness. Amendment 1 creates a duty on the sponsor body to promote public understanding of restoration and renewal, while Amendment 2 introduces a need for the sponsor body to ensure the works facilitate engagement and a participatory democracy. Amendment 5 ensures that the sponsor body carries out its duties with the views of Members, staff and the public at the front of its mind. We also welcome Amendments 3 and 4, which strengthen the reference to the parliamentary building works in regard to ensuring the safety and security of staff and the public, as well as to educational facilities.

At the start of the Bill’s passage, one of the main areas on which we sought government reassurance was engagement with the public, as well as with staff and Members in both Chambers. The Joint Committee recommended that the sponsor body should,

“promote public engagement and public understanding of Parliament”,

and we are pleased that the Government now fully accept this. Engagement must be at the heart of the programme of restoration and renewal, as this Palace, as well as the democratic processes and structures it represents, can often feel very distant to many people across the country. It is vital that there is a strong relationship between the sponsor body and the public, so that they have confidence in the programme throughout the process. These amendments help to alleviate our concerns and ensure that restoration and renewal becomes about far more than the necessary bricks and mortar, rewiring and replacement, and sewerage and stairways. They also allow us to change the way Parliament looks and feels, both inside and out.

Like other noble Lords, we read with great interest the results of the 2019 Members survey on R&R, confirming the themes and issues raised during the passage of this Bill in both Houses on accessibility, remote and digital integration, and safety, security and protection. The first survey showed just how vital regular communication, consultation and engagement are now and will be as the programme progresses to its successful completion. In particular, this is a working building for more than 8,000 members of staff, and the omissions in the original Bill on the importance of seeking their views about the works have now been rectified. Amendment 5 is a welcome step forward in helping improve their working conditions throughout restoration and renewal, and this must be an aim for the sponsor body.

In closing, I of course pay tribute to my noble friend Lord Blunkett for his tireless work on these issues throughout the Bill’s passage, and to the Government for their willingness to discuss and address our concerns and arrive at the good place to which the Minister referred.

[Earl Howe]

My Lords, I am most grateful to the noble Lord, Lord Blunkett, for his very kind remarks and the constructive suggestions he has made. I express once again my appreciation to him for working with us as he has done and for the support he has demonstrated for these amendments. I am grateful, too, to other noble Lords who have endorsed the approach that we and the noble Lord have taken. It has been important throughout the Bill’s passage that we should listen to all Members and, where possible, seek to work with them towards an agreed position. I hope and believe it is clear that we have done exactly that. I thank other noble Lords who have spoken in the debate: my noble friends Lord Norton, Lord Cope and Lord Haselhurst, and the noble Baronesses, Lady Scott and Lady Wheeler.

My noble friend Lord Haselhurst asked two questions that go back to the issue, which I know has been considered by both Houses, of whether it would be possible to retain a foothold, so to speak, during the R&R programme in the Houses of Parliament regarding Westminster Hall and the Elizabeth Tower. I can tell him that these matters were partly covered at earlier stages of our debates, but it was agreed by both Houses in early 2018 that the Bill should allow for a full and timely decant of the Palace without retaining a foothold. Analysis by the programme in 2017 found that continued use by Members and/or the public of Westminster Hall or the area surrounding it would be highly disruptive and costly for no additional quantifiable benefit. The costs would be connected to maintaining a secure perimeter in close proximity to construction works and the additional cost to construction from managing a complex and partially occupied site. Having said that, access to the Elizabeth Tower could be a different matter. In fact, it is a matter for the sponsor body and Parliament to decide in due course. Members of the other place and noble Lords will be free to offer their view to the sponsor body on this issue as part of its consultation strategy.

As I said, these amendments build on the current work the shadow sponsor body is undertaking in these areas, in my judgment very capably. What matters now is the future. Like all noble Lords, I look forward to seeing how the sponsor body builds on this work and fulfils the specific obligations the amendments set out.

Amendment 1 agreed.

Moved by

[Earl Howe]

2: Clause 2, page 2, line 35, at end insert—
“(3A) In performing the duties under subsection (2)(a) and (b), the Sponsor Body must make arrangements for seeking the views of— (a) people employed in or for the purposes of either House of Parliament,(b) people working for members of either House of Parliament (whether or not for payment), and(c) members of the public.”

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[Lord McNicol of West Kilbride (Lab)]

My Lords, we welcome Amendment 6 from my noble friend Lord Blunkett, and strongly support his aim to specify in the Bill that the economic and other benefits of the parliamentary building works are supported across the whole of the UK.

Businesses across the UK must benefit from the economic opportunities that large-scale, government-funded projects such as this bring. This must remain at the forefront of the sponsor body’s mind throughout the works. Contracts must be awarded to businesses across the UK, to foster and build greater connectivity between all corners of the country and the Palace of Westminster.

Despite being in London, this building represents and connects with every region, and we know that the key challenge with this project is to make all nations and regions of the UK feel engaged with it, so we support Amendment 6.

[The Lord Privy Seal (Baroness Evans of Bowes Park) (Con)]

I thank the noble Lord, Lord Blunkett, for retabling this amendment and reassure him that we continue to support it. As he said, we spoke to it in Committee, and I emphasised the Government’s support. It was very kind of him to take the blame on his shoulders, but it is only fair to say that we were all at fault for this failing to be approved in Committee.

As noble Lords are aware, the amendment places in the Bill a requirement on the sponsor body, in exercising its functions, to ensure that opportunities to secure economic or other benefits of the parliamentary building works are available in all areas of the United Kingdom. The Government have always sought to encourage the shadow sponsor body to give thought to how the delivery authority will engage with SMEs and businesses across the UK in their work to restore the Palace of Westminster. The noble Lord alluded to this already happening on other projects being carried out on the Parliamentary Estate, such as work on the restoration of the Elizabeth Tower.

In the Commons, an amendment to spread the economic benefits across the UK gained the support of the House. However, we had some concerns with its drafting regarding procurement law, which I set out in Committee. The Government therefore committed to support the drafting and tabling of this alternative amendment, which addresses those concerns. We consider that this amendment retains the spirit of that passed in the other place, while also adhering to public procurement law, so we are delighted to support it.

Amendment 6 agreed.

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[Baroness Scott of Needham Market]

My Lords, I am sure that the sponsor body would be happy to meet the noble Baroness and her colleagues—indeed, any noble Lord on any matter relating to this programme. I may regret saying that, but it is important that the shadow sponsor body and the sponsor body are as open and receptive to Members as it is possible to be. I also give the assurance that future-proofing the work is very much part of the design brief that the shadow sponsor body will be working towards. Anyone who has ever spoken to any of the contractors trying to do the work in this place will know that one of their biggest problems is simply getting access to things—they have all been buried and hidden underneath more modern work. Given this opportunity to take it all out and start again, we would certainly expect one of the outcomes to be the facilitation of future work, be it ongoing maintenance or larger jobs that may need doing in 50 or 60 years.

[Earl Howe]

My Lords, I am most grateful to the noble Baroness, Lady Wheeler, for speaking to this amendment, which, as she made clear, provides that the parliamentary relationship agreement may include provision about recommendations from the sponsor body for the future maintenance of the Palace of Westminster over the longer term after completion of the works.

Let me say straightaway that I agree it is important that, after completion of the parliamentary building works, the Palace of Westminster is maintained for the future and does not fall back into its current state of disrepair. Having said that, I think that there are other mechanisms better suited to achieving what the noble Baroness is seeking to achieve than an amendment to this Bill. I would go further and say that this amendment is not at all necessary. I hope I can provide the House with sufficient reassurance on that point.

This amendment places a provision in the Bill that the parliamentary relationship agreement may require the sponsor body to provide recommendations for future maintenance of the Palace. The contents of this agreement will be for the sponsor body and corporate officers of both Houses to determine. The overarching reassurance I can give about the future maintenance of the Palace over the long term is that this is not at all an afterthought. There are already several mechanisms in place that will shape such maintenance.

First, as I am sure the noble Baroness appreciates, it would not be the sponsor body itself which would be undertaking future maintenance of the Palace. As noble Lords will be aware, it is likely that the sponsor body will be abolished following completion of the parliamentary building works, given that the purpose of the Bill and the bodies it establishes is simply to complete the parliamentary building works—that is, the restoration and renewal of the Palace of Westminster.

That said, the Bill enables the sponsor body to work with the parliamentary authorities to put forward recommendations and practices to ensure that a robust maintenance plan is established for the future. Here I direct noble Lords’ attention to Clause 2(2)(h) of the Bill, which places a duty on the sponsor body,

“to deal with matters relating to completion of the Parliamentary building works, including the making of arrangements for the handing over of the buildings to which those works relate”.

It is common practice with major construction works where long-term maintenance is envisaged for maintenance teams to work alongside the construction engineers in the final stages of the project when major infrastructure is being commissioned. This ensures that a thorough understanding of operating and maintaining the installed systems is provided for. Incidentally, I understand that this kind of training and familiarisation could well extend over the final year of the project.

Therefore, before the sponsor body is abolished and as part of the duty set out in Clause 2(2)(h), the sponsor body may wish to consider training House maintenance staff to ensure they are fully briefed on the new equipment and assist in developing appropriate plans to ensure that, as much as possible, the Palace is appropriately maintained in the future. As it is envisaged that the sponsor body would not be responsible for future systems, it is likely that it would work closely with the House administrations as part of the training on new systems and formulating future plans.

In terms of monitoring the future maintenance of the Palace after it has been handed back to Parliament, House authorities could provide updates on ongoing maintenance of the Palace through the appropriate domestic committees. In addition to Clause 2(2)(h), the parliamentary relationship agreement—the PRA—could also further outline what is expected in terms of future training. The PRA is expected to include an agreement between the sponsor body and Parliament about the process for handing the completed works back at the end of the programme, before the sponsor body is abolished. This would likely include further details regarding the training on the matters I outlined a second ago. However, as I said, Clause 2(2)(h) is crucial in dealing with this matter, given that the sponsor body is likely to be abolished following completion of the works, thus limiting the means to enforce any of the obligations in the PRA.

I said that future maintenance is not at all an afterthought. The shadow sponsor body has already demonstrated that it is thinking about the future maintenance of the Palace. Through the publication of the vision and strategic themes document, the shadow sponsor body has already committed to taking account of the need to deliver an outcome which provides an effective future maintenance solution for the Palace. This document has already been approved by both House commissions and published on the restoration and renewal website. Among other points, the document states that the sponsor body must:

“Deliver a refurbishment programme that minimises but also facilitates future maintenance and improvement”,


by delivering “operational efficiency and longevity”. Secondly, it states that there must be a focus to:

“Optimise operating and capital costs through a focus on whole-life costing; and achieve operating cost targets”.


Whole-life costing means that decisions must be taken based not solely on capital costs but on the sum of those, plus the costs of operation and maintenance over the whole of the operational life. In essence, this means minimising the sum of capital and operating costs averaged over the lifetime of the installation.

I mentioned mechanisms plural. The second point for noble Lords to bear in mind is that the future maintenance of the Palace will also form part of the outline business case brought before Parliament for approval. Importantly, the outline business case will be developed in line with the principles of Her Majesty’s Treasury’s Green Book, which require that the costing is done on a whole-life basis. This includes maintenance over any future timeframes as appropriate, which may of course differ between different aspects.

It might be helpful if I explain that, in following the HMT Green Book principles, the business case will adopt a five-case methodology to provide decision-makers with a framework for structured thinking. The cases are as follows: strategic, economic, commercial, financial and management. The consideration of whole-life costs is a fundamental focus of the financial case and is a critical input for the economic appraisal in the economic case. As I have mentioned in previous debates on the Bill, the shadow sponsor body has already given the assurance that the outline business case it prepares will follow the Green Book principles, thus taking this matter into account. Therefore, the requirement and cost of future maintenance will be a consideration during the design stage of the programme, which will require approval from noble Lords.

Thirdly, the Bill already permits the sponsor body to make recommendations for the future maintenance of the Palace. It could do so as part of the reports that it produces, relating to the progress and completion of the parliamentary building works under paragraph 27 of Schedule 1 to the Bill, which must be laid before Parliament and published. I hope that the noble Baroness will agree that the combination of the mechanisms that are already in place to address the future maintenance of the Palace makes her amendment unnecessary. I am sure that, if she wants to discuss this matter further—the noble Baroness, Lady Scott, helpfully indicated this—members of the shadow sponsor body would be more than willing to engage with her.

In both Houses, we have outlined throughout the course of the Bill that, at its core, its key aim is to secure the Palace of Westminster for future generations. The process of restoration and renewal offers a great number of opportunities in which we as Members will be able to influence and prioritise what we want the outcomes to be. On that basis, I hope that the noble Baroness will be content to withdraw the amendment.

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[Baroness Wheeler]

My Lords, we welcome and fully support the principle behind Amendment 8, which underlines that the work should be carried out without delays and must be cost effective. The sponsor body has said it expects the current timeline for the project to be around 10 years, from the mid-2020s to the mid-2030s. Of course, there remains some vagueness around this length of time, and we hope the sponsor body is able to provide a more detailed timeline as soon as possible, with some clarity on milestones and gateways for both the decant and the completion of the full works. Obviously, this will most likely come after the business case has been presented and discussed by Parliament. Nevertheless, providing clear information on timelines and milestones will most certainly be important for public engagement and the engagement of staff and Members. We very much support this amendment.

[Earl Howe]

My Lords, I am grateful to the noble and learned Lord, Lord Wallace of Tankerness, for his amendment, which would require the sponsor body’s reports on the progress made on the parliamentary building works to incorporate a timeline for the works that would include likely dates for decant and completion. As the noble and learned Lord said, he tabled a similar amendment in Committee, to the effect that as part of its consultation strategy the sponsor body must publish a timeline for completion of the Palace restoration works, including details on the dates of decant and return to the Palace.

In my response in Committee, I agreed that all noble Lords would—quite obviously—wish to seek further clarity on dates around decant, and I am in absolute agreement with the noble and learned Lord’s point that the sponsor body should publish details regarding decant and completion of the works not just once but throughout the course of the project. Here it is important to convey that the shadow sponsor body has always explicitly recognised that, as part of the sponsor body’s reports as set out in paragraph 27 of Schedule 1, it would rightly be required to include timescales on decant and the progress of the works. I can confirm that the shadow sponsor body is in agreement with this approach and therefore the expectation is that the reports produced by the sponsor body will include information on the timetable for the works, including details on timings for decant and return to the Palace.

I spoke at some length in Committee on various points addressing the issue raised by the noble and learned Lord. However, I thought it important to clarify what the Bill requires the sponsor body to do as regards reporting. Under the Bill, the delivery authority is required to formulate proposals for the parliamentary building works, including the timing of those works. These proposals are provided for in Clause 2(2)(e). Parliament will need to approve the proposals before any substantive works commence. If for any reason those timings change significantly, the sponsor body will need to come back to Parliament for further approval. The parliamentary approval of these proposals, as well as the shadow sponsor body outlining its agreement that the sponsor body should include information relating to the timeline for the works in reports it produces, will, I hope, provide noble Lords with the reassurance that this information will be forthcoming.

This is a matter that will surely interest all noble Lords throughout the currency of the works, whether that is before commencement, during or near their completion, so let me again thank the noble and learned Lord for tabling this amendment. I hope that I have provided him with significant reassurance on this important matter.

[Lord Wallace of Tankerness]

My Lords, I am grateful to both the noble Baroness, Lady Wheeler, and the noble Earl, Lord Howe, for their comments on this amendment, and in particular for the noble Earl’s reassuring words and the wider clarification of the roles of the sponsor body and the delivery authority in these matters. As he rightly said, the timeline for progress, decant and the likely completion is of interest not just to Members but to the wider public. What he has put on the record today is very satisfactory indeed and we look forward with interest to watching progress. With these words, I seek leave to withdraw my amendment.