The Parliamentary Under-Secretary of State for Housing, Communities and Local Government (Rushanara Ali)

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I congratulate my hon. Friend the Member for Edinburgh North and Leith (Tracy Gilbert) on her Bill successfully reaching Second Reading. I thank election officials and express my gratitude for all the work they did at the general election and in other elections.

The Bill provides the legal framework for applications to vote by post or proxy in devolved elections in Scotland and Wales to be made online through the services already in place for UK parliamentary elections and local elections. It will also deliver changes to align application procedures for different types of elections, which will reduce the risk of confusion among electors about which arrangements they have in place for different elections, as has been said. By enabling access to those online services, the Bill will make the lives of thousands of electors easier and encourage participation in our democracy. In short, my hon. Friend’s Bill addresses a difference that, if not resolved, would see electors in Scotland and Wales having less choice than those in England when it comes to electoral services. The Government wholeheartedly support the aim of removing that divergence.

I am delighted that we have had such a great turnout of Members for the debate. I thank my hon. Friends the Members for Falkirk (Euan Stainbank), for Erewash (Adam Thompson), for Southport (Patrick Hurley), for Brentford and Isleworth (Ruth Cadbury), for Bathgate and Linlithgow (Kirsteen Sullivan), for Gower (Tonia Antoniazzi), for Bangor Aberconwy (Claire Hughes), for Glasgow North (Martin Rhodes), for Glasgow West (Patricia Ferguson) and for Rushcliffe (James Naish) for their contributions. I thank the Opposition spokesperson, the hon. Member for Hamble Valley (Paul Holmes), for his contribution. It is extremely beneficial and helpful that there is agreement on the need to do this, and I am grateful for that cross-party support. I will not have the opportunity to respond to all the points in the debate. If I do not cover them all in the short time I have, I will be happy to follow up in writing.

We are committed to supporting returning officers in ensuring access to participation, particularly of those with disabilities and older voters, as mentioned by my hon. Friends. We continue to work closely with organisations that support disabled individuals to participate in our democratic process. On the point made about the complexity of the electoral system, we will work closely across the sector to gather feedback, analysis and ideas.

A number of hon. Members raised the importance of increasing engagement in the political process and increasing participation, including the voting age and younger voters. Various factors can impact voter turnout levels at elections, as was highlighted in the Electoral Commission’s report last year in the general election. As set out in our manifesto, the Government are committed to strengthening our democracy and widening participation in our elections. We will ensure that every legitimate voter has the opportunity to vote and is encouraged to exercise their right to vote, and we are making good progress on several areas to deliver those commitments.

Work is also under way on extending the franchise for all UK elections to 16 and 17-year-olds, and legislation for that will be introduced in due course, strengthening our democracy and empowering young people to participate in it. We firmly believe in building a strong foundation for democratic participation among young people, and we will work closely with stakeholders to ensure that it is implemented appropriately.

The Bill puts citizens’ needs at its heart and supports the use of technology in delivering services. Ensuring that people’s voices can be heard and encouraging participation are vital to our democracy. I know that colleagues in the Scottish and Welsh Governments share the same objectives. I am therefore delighted that they have chosen to take advantage of this innovation in their elections. My hon. Friend the Member for Edinburgh North and Leith articulated the benefits to electors of bringing Scottish and Welsh elections into the scope of the digital service, and I do not intend to repeat them. Instead, it may be helpful to provide some context by giving Members a brief overview of the history of the online absent vote applications services and outline how this Government will support the implementation of the legislation.

Before the launch of the digital service, any electors who wished to vote by post or proxy would have to request a form by post—as has been pointed out—or print out a form, complete it and return it to their local electoral registration office. That could be a cumbersome and difficult process, and some electors may have had to rely on others to help them with it. The online postal vote and proxy vote allocation services, launched on 31 October 2023, resulted from a thorough design and testing process involving 3,000 citizens across the UK. They have been used to great effect by more than 2 million citizens, both at the local elections in May 2024 and at the most recent general election.

The Bill provides the legal framework for applications for devolved elections in Scotland and Wales to be received through the UK online service, along with some changes to align application procedures, which my hon. Friend has described. Making that legal framework a reality will require further regulations to be designed and delivered by the Scottish and Welsh Governments, with whom the responsibility for devolved polls lies. The Government, having had the experience of delivering these changes for reserved elections, stand ready to provide any advice and support that may be required, and will work closely with the devolved Governments in facilitating the digital change. I assure the House that any changes required to the digital services will need to meet the same robust standards required of all gov.uk services.

Let me turn to some of the points that Members have made. We acknowledge that the Electoral Commission’s findings, set out in its report published last November, identified some problems with aspects of the system for voting by post. In a minority of cases, electors were unable to return their postal ballot packs in time for the 2024 general election, which was a particular problem for overseas electors. We are carefully considering the commission’s findings and recommendations, and we will respond to its report on the 2024 election in the coming weeks. However, it is important to note that the Electoral Commission also found that the majority of people who voted by post were satisfied with the method, and overall postal voter turnout remained high, at 80%. I am confident that the introduction of online absent vote applications for devolved polls would have benefits for administrators in Scotland and Wales rather than having any negative impact.

Discussions have been held with the Scottish and Welsh Governments about the costs associated with their joining the online absent vote application services. As the work involved in the extension of the service is being done at their request, it is appropriate for them to cover the costs of any further work that needs to be completed to achieve alignment. Both Governments have agreed to cover the costs of implementing the services for their devolved elections. Because much of the work involved in designing the services has already been completed, the costs associated with their adoption by Scotland and Wales are likely to be lower than the initial costs incurred before the launch in October 2023.

I hope that, given the time, I can respond in writing to the point made by the hon. Member for Hamble Valley (Paul Holmes). I thank my hon. Friend the Member for Edinburgh North and Leith for her brilliant work on the Bill. I look forward to taking this work forward with her in Committee, and I hope that she is pleased with the outcome today.

The Parliamentary Under-Secretary of State for Housing, Communities and Local Government (Rushanara Ali)

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It is a pleasure to serve under your chairmanship, Mrs Hobhouse. I thank my hon. Friend the Member for Edinburgh North and Leith for her continued hard work on the Bill, and for her clear explanation of its clauses—huge congratulations to her for all her work.

On 17 January, I indicated the Government’s support for the Bill, and that support is unchanged. Without the Bill, electors in Scotland and Wales have less flexibility than those in England in arranging the way they wish to vote. That is an unacceptable difference that must be addressed. The Government were elected on a manifesto commitment to improve voter registration, and the Bill is clearly attuned to that goal.

As hon. Members have heard, the Bill will allow the online postal vote and proxy vote application services—launched for reserved elections on 31 October 2023 and used in the most recent general election by over 2 million citizens—to be extended to cover all types of election in Scotland and Wales. I am grateful for the support of the Scottish and Welsh Governments for the Bill and for delivering this change. I look forward to seeing the Bill become law and deliver the benefits for electors in Scotland and Wales that my hon. Friend set out clearly.

The Government firmly support the addition to the Bill of the technical amendments that my hon. Friend has tabled. My officials have worked closely with her, as well as with the Scottish and Welsh Governments, to develop the amendments and ensure that the Bill provides the devolved Governments with the transitional powers they require. The amendments will allow the UK Government to work closely with the Scottish and Welsh Governments to implement the Bill.

Importantly, the Senedd Cymru and Scottish parliamentary elections are less than a year away, so there is a need to ensure that the Bill is implemented effectively and at pace. It is also important that the Scottish and Welsh Governments have an active role in making the relevant election regulations, and have the necessary powers to ensure a smooth transition for all voters with existing proxy voting arrangements. Having considered those points, and those presented by my hon. Friend, I hope the Committee will support the amendments.

As hon. Members have heard, as things stand any voter in Scotland or Wales who wishes to vote by post or proxy in a Scottish parliamentary, Senedd or local election has to ask for a form to be sent in the post, or print one out, then fill it in and send it to back their local electoral registration office. Some people will prefer to apply using a paper form, and that option will remain, but for a paper form to be the only way to arrange an absent vote is not right for a modern democracy in 2025.

I am very happy to support the Bill, which will allow our electoral system to take full advantage of the benefits of digital online services. Once it passes, implementing regulations will be required to be made by the Scottish and Welsh Governments, with whom the responsibility for devolved polls resides. My officials are working closely with their colleagues in the devolved Governments to help them to prepare those regulations, and to prepare the digital services to be updated once the regulations are in place.

I thank my hon. Friend the Member for Edinburgh North and Leith for her superb work on making these important changes. I look forward to working with her to progress the Bill through its remaining stages in the Commons and beyond.

The Parliamentary Under-Secretary of State for Housing, Communities and Local Government (Rushanara Ali)

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I congratulate my hon. Friend the Member for Edinburgh North and Leith (Tracy Gilbert) on all her work. She has shown admirable commitment during the passage of the Bill so far, and her commitment to delivering it for the benefit of voters in Scotland is evident. I also take the opportunity to reaffirm that the Bill has the full support of the Government. I am grateful to have seen support from across the House for the changes that it will make possible.

Amendment 1 is further evidence of the diligence that my hon. Friend has shown towards the Bill. I am particularly grateful to her for accommodating the Scottish Government’s request for the amendment at this late stage. She has clearly explained that it is a minor and technical amendment that will simplify the implementation process for the Scottish Government. The change in clause 2 makes it explicit that the new section 12B power introduced by the Bill can amend secondary legislation made under the Scotland Act.

The amendment has been considered by my officials, who are content that it does not present any kind of novel approach to legislation or set any precedent. It is simply a sensible change that will avoid unnecessary restatement and then reconsideration of existing legislation by the Scottish Parliament, thereby increasing the chances of the important changes that the Bill will make possible being delivered in time for the May 2026 Scottish Parliament and Senedd Cymru elections. I am pleased that the issue has been identified at this stage, and confirm that the Government support the amendment.

Amendment 1 agreed to.

Third Reading

The Parliamentary Under-Secretary of State for Housing, Communities and Local Government (Rushanara Ali)

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I congratulate my hon. Friend the Member for Edinburgh North and Leith (Tracy Gilbert) on all her fantastic work, and on ensuring there is cross-party support for this Bill. I echo the point that the shadow Minister, the hon. Member for Hamble Valley (Paul Holmes), made about her ability to make such an important change so quickly; we are celebrating it being a year since the general election.

I commend my hon. Friends the Members for Newcastle-under-Lyme (Adam Jogee), for Aylesbury (Laura Kyrke-Smith), for Portsmouth North (Amanda Martin), for Crawley (Peter Lamb) and for Glasgow East (John Grady) for their excellent speeches, which highlighted the importance of this private Member’s Bill. They also pointed out some of the changes that we have already made; for instance, I am proud to have introduced the veteran ID card while in government. There is also a specific proposal in our manifesto to reduce the voting age, so that 16 and 17-year-olds can vote.

The Government share the commitment of my hon. Friend the Member for Edinburgh North and Leith to this Bill, which will give people in Scotland and Wales the same choices for managing their voting arrangements for devolved elections as they already have for reserved elections. Many of us will remember a time when absent voting in the UK was still governed by excessively restrictive criteria; electors had to provide valid reasons, such as illness, travel or occupational constraints, to qualify for a postal vote. Similarly, proxy voting was limited to those with clear impediments to attending the polling station.

This changed in 2001, when postal voting on demand was introduced in Great Britain, allowing electors to freely apply for a postal vote. That change was quickly embraced by the electorate: in the 2001 general election, there was a significant increase in the number of postal votes issued compared with previous elections, and by 2005, the figure had more than doubled. By 2010, over 7 million postal votes were issued across the UK. Now that electors have been given the choice to vote in a way that best suits them and their needs, it has become clear that there is significant demand for flexibility in how people exercise their democratic rights. While it is less commonly used, the option to vote via a proxy has also remained a viable and necessary alternative for many electors across the country.

In 2007, measures were introduced to verify the identity of postal voters. They added a layer of security to the process and ensured that electors could have confidence in the system. These included the requirement for voters to provide personal identifiers, such as their date of birth and signature, when applying for and returning postal ballots. The introduction of the “Register to vote” service in 2014 gave electors the ability to go online and make their application to vote without needing to submit a paper application. That change, much like the changes to absent voting, has proved extremely popular with the electorate; in 2024, over 92% of all applications to register to vote were made using the online service, with less than 8% taking the traditional paper route. The modernisation of our electoral system through the changes I have just laid out has proven popular with electors time and again.

The Bill relates to the online absent vote application service, which, as has been pointed out, went live in October 2023 as a result of the need to modernise the way in which electors apply for their absent votes. Given the enthusiasm that electors have shown for the freedom to decide the method by which they cast their ballot, and the clear preference for using online services to apply to vote, it is no surprise that the new online absent vote application service has also proven popular. Unfortunately, as we have heard, voters in Scotland and Wales can use the new online service to apply for postal and proxy votes only for reserved elections, such as elections to the UK Parliament. The benefits of extending the online absent vote application service to devolved elections for electors in Scotland and Wales are clear. It will allow people in Scotland and Wales the option of applying online for a postal or proxy vote for devolved parliamentary and local elections, or of applying through a traditional paper application.

In Scotland and Wales, voters who wish to apply for a postal or proxy vote in devolved parliamentary or local elections must still complete a paper application form and submit it by post. As we have heard, this Bill seeks to give electors in Scotland and Wales the same choice as others over how they apply for their absent vote for use in Senedd Cymru, Scottish Parliament, and local elections. As my hon. Friend the Member for Edinburgh North and Leith has said, the Scottish Parliament and Senedd Cymru will hold their parliamentary elections in May 2026. It would be hugely beneficial both to voters and to electoral administrators in Scotland and Wales alike if access to the online services is made available in time for those elections. There is a great deal of enthusiasm from the Scottish and Welsh Governments about the benefits, as was made clear to me in my meetings in Cardiff this week with the Scottish Government Minister for Parliamentary Business and the Welsh Government Cabinet Secretary for Housing and Local Government.

As my hon. Friend the Member for Edinburgh North and Leith said, the Bill has been welcomed by those working in the Scottish and Welsh electoral sectors. My officials work closely with the electoral administration community, and as such I can say with confidence that the Bill will deliver clear benefits for both electors and administrators, in particular by removing the need for duplicate applications to be made for devolved and reserved absent votes. That means less time for electors spent making applications and less time for administrators spent processing applications. We will continue to work closely with the Scottish and Welsh Governments, including on technical aspects of the Bill’s implementation.

The changes in the Bill represent just one of the ways that this Government intend to encourage electoral engagement and participation. As I have mentioned, we will also lower the voting age, giving 16-year-olds and 17-year-olds the right to shape their future at the ballot box. We will set out plans to further strengthen the integrity of elections and encourage participation in democracy. We are working in partnership with the electoral sector to bring about the changes in this Bill and the many other changes we are seeking to make.

I am grateful to my hon. Friend the Member for Edinburgh North and Leith for her tireless work on this important Bill. I am also grateful to the shadow Minister for his and his party’s support for the Bill, for which I am glad there has been wider cross-party support. I am grateful to my hon. Friends and other hon. Members for taking such strong interest in the Bill and for coming here on a Friday to speak in support of it. I thank my hon. Friend the Member for Edinburgh North and Leith once again for her work, and I look forward to working with colleagues to ensure that the Bill passes. I hope very much that Members will support the Bill’s measures and ensure that it advances to the other place.