Royal Mail: South-east London

Paul Scully Excerpts

Tuesday 3rd November 2020 Westminster Hall

[The Parliamentary Under-Secretary of State for Business, Energy and Industrial Strategy (Paul Scully)]

It is a pleasure to serve under your chairmanship, Mr Twigg. I thank the hon. Member for Dulwich and West Norwood (Helen Hayes) for securing this important debate and standing up for her constituents, who have clearly suffered through the teething issues of the change to the sorting office and from the impact of coronavirus, which has affected other users and customers across the country.

Before addressing the specific concern about disrupted delivery services in south-east London, I will provide a bit of context and outline the performance of, and pressures on, postal services in the current times. I agree with the hon. Lady, and I recognise the important role that postal workers have played and continue to play in serving customers and supporting local communities across the UK. We should never forget the social and economic impact of Royal Mail, the Post Office and postal services in general in connecting people. Their willingness to maintain deliveries during the coronavirus pandemic, at a time of increased social isolation, when many people cannot leave their homes, is vital. The Government are relying on the postal service’s continued operation to keep people connected across the country, and deliver the letters and parcels that are so important to everyday life and supporting the economy in these unprecedented times. It is therefore vital that normal services are maintained as far as possible.

Royal Mail’s well-established contingency plans to mitigate disruption to postal services are overseen by Ofcom, the independent regulator. It has reassured the Government, and I continue to monitor it and press it to ensure it is doing everything it can to maintain service levels during this period and that it continues to keep Ofcom informed. Specific changes to Royal Mail’s services are an operational matter for Royal Mail. Any reduction of services by it in exceptional circumstances will be temporary and are undertaken only when absolutely necessary. It is for Ofcom to monitor service levels in the first instance.

The regulatory conditions that require Royal Mail to deliver letters six days a week as part of the universal postal service also provide that it is not required to sustain those services without interruption, suspension or restriction in the event of an emergency. Ofcom has acknowledged that the covid-19 pandemic is such an emergency. It published a statement on its website on 29 April clarifying the regulatory framework that supported Royal Mail’s actions. It also confirmed that Royal Mail’s delivery obligations remain important elements of the universal service, and that it will keep the temporary change under review.

The regulatory framework is clear that emergency conditions allow Royal Mail to modify its operations, which includes reducing the frequency of the delivery of letters without formal authorisation if that is considered necessary to respond to the challenges it faces in sustaining the wider universal postal service during the pandemic. Royal Mail temporarily suspended Saturday letter deliveries for six weeks from 2 May to 13 June 2020 in the light of pressures on its staff during the height of the pandemic. Saturday deliveries of parcels continued through the six-week period.

A flexible approach to regulation under emergency conditions has supported Royal Mail and its hard-working employees. It has enabled the delivery of above-usual volumes of parcels, while managing high levels of coronavirus-related absences and necessary social distancing measures, keeping the country moving. Throughout the pandemic Royal Mail has been transparent with the public about changes to its services, with service update information published on its website.

Saturday deliveries were temporarily suspended nationwide, but I should like to address the specific concerns about services in south-east London. Royal Mail informs me that service levels have been affected owing to necessary changes to business operations and increased staff absence during the pandemic.

I shall address each of those issues in turn, because as the hon. Lady said there have clearly been teething problems and the changes have affected people, sometimes severely. I acknowledge the difficulties her constituents have experienced with those teething problems and during the coronavirus outbreak.

The safety of workers is a key priority of the Government. It is essential that Royal Mail workers are, and feel, safe in their working environment, which is why Royal Mail took significant steps to ensure its staff work in a safe environment in line with Government guidelines.

Royal Mail advises colleagues that good hand hygiene is the first and most important line of defence and promotes regular handwashing with soap and water. Other protective items such as hand sanitiser, disposable gloves and face coverings are available to all staff.

Royal Mail has implemented social distancing measures to ensure the safety of its staff and customers. For example, it introduced the “thumbs up” campaign during the height of the pandemic to make the public aware of the need to keep a safe distance while deliveries are made. In addition, Royal Mail reduced the number of staff in delivery vans from two to one. These measures have understandably had an impact on service levels.

As with businesses across many sectors, staff absence at Royal Mail increased during the pandemic and remains higher than usual, and that has clearly had an impact on service delivery. South-east London covers 28 postcode areas serviced by 20 Royal Mail delivery offices, and these combined postcode areas are served by Croydon mail centre. In the south-east London postcode area, sickness absence peaked at above 20% in May and is still higher than Royal Mail would normally expect at this time of year. Postmen and women who served the area throughout the pandemic continue to dedicate themselves to providing a public service in Dulwich and West Norwood and in all south-east London parliamentary constituencies.

Royal Mail employees have done their utmost to deliver as much mail and as many parcels as possible in difficult circumstances. In the East Dulwich area specifically there are 23 delivery rounds a day. At the peak of the coronavirus, Royal Mail partially failed to deliver in an average of 12 delivery rounds a day. That means there may have been a failure to deliver some products in each of those 12 rounds, and we have heard about the impact on the hon. Lady’s constituents. Those partial failures are now down to two or three delivery rounds.

Where business operations have been adjusted to deal with the pressures of the pandemic, Royal Mail has been transparent about the changes in services. It acknowledges there have been some reductions in service delivery, but given the pandemic, that is really no fault of its own, notwithstanding the teething problems with the changes to delivery offices.

The covid-19 pandemic continues to present challenging conditions, not just in the south-east but across the United Kingdom, Europe and globally. Royal Mail has done its level best to maintain service levels throughout a situation outside its control. To try to keep on top of the ongoing epidemic conditions, which might see rising staff absence alongside higher-still parcel volumes, in the run-up to Christmas, Royal Mail intends to recruit an additional 33,000 temporary workers, 10,000 more than usual, to help to manage the increase in online shopping caused by the coronavirus.

The Royal Mail’s universal service obligation is clearly a challenge. The changes that have been made are temporary, but services across a number of sectors have clearly been affected. Postal services affect so many people, which is why it is so important that we keep their social value and keep people connected.

The Government continue to push to keep Royal Mail to as high a standard as possible. Any permanent change would need to go first through a process with Ofcom before being decided in Parliament. It is important that we assess the impact on the hon. Lady’s constituents, and on people across the country—how they are being affected and how they use postal services.

The hon. Lady talked about absentee executives. As she said, there has been a change at the top, and I think that it is a better reflection of people’s expectations of what is required in Royal Mail at a particularly challenging time, even beyond covid. As to privatisation, there are some fundamental changes, not necessarily on ownership, that Royal Mail recognises and must address. It has a universal service obligation to keep six-day delivery right across the UK at a single price, but it also faces a challenge with the reduction in the number of letters being sent and the increase in the number of parcels, which as yet it has been unable to capitalise on as much as some of its competitors. A lot of functions need to be changed.

I said that operational matters are a matter for Royal Mail, so I will not comment about reinstating the service office in Silvester Road, but on behalf of the Government, I again take the opportunity to thank Royal Mail and to thank the hon. Lady for raising concerns for her constituents. It is important to focus on this and get it right, and not just in relation to the temporary nature of the pandemic, hopefully, as we learn to live with the virus—we do not know how temporary it is. Clearly, we need to get things right for those constituents who still rely on letters. Yes, people want their parcels, and people can use email, but some people like—and, as we have heard, need—a connection through letters, so thank you to the postal workers who continue to serve the nation, keeping us connected during these unprecedented times.

Question put and agreed to.