Representation of the People (Proxy Vote Applications) (Coronavirus) (Amendment) Regulations 2022

Debate between Lord True and Lord Shipley

Tuesday 8th February 2022 Grand Committee

[The Minister of State, Cabinet Office (Lord True) (Con)]

My Lords, the instrument brought forward today makes a practical provision to continue support of the effective administration of elections. It does this by extending the Representation of the People (Proxy Vote Applications) (Coronavirus) Regulations 2021 for a further 12 months. These temporary regulations were first introduced ahead of the May 2021 elections. They allowed electors to appoint an emergency proxy, or change their existing proxy arrangement, up until 5 pm on the day of the poll where they were, or in fact their previously appointed proxy was, unable to attend a polling station due to Covid. This was without any form of attestation, which is normally required for a standard emergency proxy. It was part of a range of measures that helped ensure elections have been able to take place safely over the course of the last year.

While much has changed in the intervening 12 months, and is changing, extending this measure is prudent. While we have been able to remove a great many of the restrictions that Covid has made necessary, it is still the case that those who test positive for Covid are legally required to isolate—as some of their close contacts may be. While that is the case, and as the situation and exact nature of any isolation requirements going forward remain difficult to predict, we must ensure that those required to isolate are not, in the process of doing so, deprived of the ability to participate in the vital democratic process. So this is a tested and appropriate way to continue to protect that process during the pandemic. Now is not the right time to abandon this necessary temporary measure.

I will now move on to the specific details of the statutory instrument. The key purpose is to extend for a further 12 months the regulations brought into effect by the 2021 instrument, which is due to expire on 28 February 2022, so that instead it expires at the end of February 2023. We will keep this under review, and we will also consider repealing the regulations early, should they no longer remain necessary and proportionate.

The instrument will also remove the existing reference to the “clinically extremely vulnerable” and people who are

“at the highest risk of severe illness from coronavirus”

from the 2021 regulations. This terminology was used in England and Scotland respectively and its removal will bring the wording into line with the latest respective government guidance. Anyone following advice from a registered medical practitioner or a registered nurse to isolate will still be able to apply for an emergency proxy under these rules. This ensures that electors unable to attend the polling station for Covid-related health reasons will not be adversely affected.

The instrument applies to UK parliamentary elections in Great Britain, police and crime commissioner elections in England and Wales and local elections in England. The Scottish and Welsh Governments have also either extended their equivalent arrangements for their respective devolved elections or are in the process of doing so.

It is essential to our democracy that people are able to cast their vote. The 2021 regulations brought into effect a temporary measure to ensure that those required to isolate shortly before a poll could still vote, or that a proxy arrangement could be amended where the appointed proxy was unable to attend a polling station for Covid-related reasons. This instrument is a simple, yet vital, extension of that measure. It will cover local and mayoral elections in England scheduled for May 2022, as well as any applicable by-elections or unscheduled polls that occur before the May 2023 polls. However, as I outlined earlier, we will keep these measures under review and we will consider repealing them early, should they no longer remain necessary and proportionate.

I can assure noble Lords that we have consulted with the Electoral Commission and that it is supportive of this measure. I note also, and am grateful for, the cross-party support that the 2021 regulations received when brought forward last spring, and I hope very much that there will be support for their sensible and necessary extension. I hope that colleagues will join me in supporting the draft regulations. I commend them to the Committee and beg to move.

[Lord Shipley (LD)]

My Lords, this proposal to extend the rules governing late proxy vote applications as a consequence of coronavirus medical advice, including self-isolation, is appropriate and, as the Minister has just said, prudent. The consultation on the measures with the Parliamentary Parties Panel elicited no comments and the Electoral Commission seems content as well, so there is no reason, in my view, for this Committee to take a different view. It is anyway a sensible measure that is time-limited to a further 12 months.

I understand the comments of the Joint Committee on Statutory Instruments on the clarity of the territorial and temporal limitations imposed by Regulations 1 and 2, but I also understand the complexities of drafting these regulations. The commitment of the Department for Levelling Up, Housing and Communities to bear in mind the comments made about clarity should suffice, since this is in effect a one-year extension to an existing set of regulations.