Universal Postal Service Order: Rhondda

Kevin Hollinrake Excerpts

Wednesday 8th May 2024 Westminster Hall

[The Minister of State, Department for Business and Trade (Kevin Hollinrake)]

It is a pleasure to serve with you in the Chair, Mr Henderson. Would you mind indicating what time we are due to conclude? I am a little bit lost.

[Gordon Henderson (in the Chair)]

We will finish at 4.54 pm.

[Kevin Hollinrake]

I am very grateful, Mr Henderson.

I thank the hon. Member for Rhondda (Sir Chris Bryant) —I could not believe he is not a right hon. Member— for securing today’s important debate. I will touch on the specific situation in the Rhondda, as well as the wider situation. If I may, I will talk about the wider situation first.

Clearly, we recognise the points that the hon. Gentleman made. Mail is very important to our constituents for all kinds of different reasons, ranging from hospital appointments to cards and letters, which are very important to our constituents and will remain so. In the last financial year, all postal operators delivered around 3.6 billion parcels across the UK, and Royal Mail delivered 7.3 billion addressed letters—I will come to the point about prioritisation shortly. The hon. Gentleman did not directly refer to any changes in the universal service obligation; he wants to leave that for another day.

[Gordon Henderson (in the Chair)]

Order. The sitting is suspended for 15 minutes for a Division in the House. I will allow 10 minutes for each subsequent Division.

--- Later in debate ---

[Gordon Henderson (in the Chair)]

Order. The sitting is resumed and the debate may now continue until 5.17 pm.

[Kevin Hollinrake]

Thank you, Mr Henderson. On the universal service obligation, I know the general obligation was not something that the hon. Member for Rhondda focused too much on, but it is important to say that we believe the six-days-a-week service should remain. We have been very clear about that. Ofcom has the primary duty to secure its provision. Despite the fact that letter volumes have halved in the last decade, which has put further pressure on making the service viable, it is right that the Prime Minister and I make it clear that the importance of maintaining a Saturday delivery service is that it provides flexibility and convenience. We will not countenance scrapping it, not least because of the impact that would have on the greeting card, magazine and similar industries.

I will come to Rhondda specifically, but on the main point the hon. Member for Rhondda raised about the general quality of service, we understand that we have had a number of complaints. It is one of the most frequent items that comes across my desk in correspondence or meetings with fellow Members of Parliament. Ofcom obviously has the powers to investigate and take enforcement action where failures are identified. It did so when it fined Royal Mail £5.6 million earlier this year for its contravention of conditions in 2022-23. Ofcom is obviously monitoring this to make sure that the service improves.

The latest published quality of service results for quarter 3 of 2023-24 showed that Royal Mail continues to fail to meet its first and second class delivery targets. It is quite clear that the service is not at the level we want to see. I met Martin Seidenberg, chief executive of the parent group, and made that point to him clearly. He accepted that this was the case, and that things need to improve. One thing about prioritisation, which the hon. Gentleman referred to, is that—

[Sir Chris Bryant]

I did not.

[Kevin Hollinrake]

To be clear, the hon. Gentleman was referring to whether Royal Mail is prioritising parcels over letters. Ofcom looked at that to see whether it was a feature of some of the problems behind the service level, and it did not identify any suggestion that Royal Mail’s senior management had directed the prioritisation of parcels. Nevertheless, I think we are all concerned about anecdotal stories at a local level that suggest it may be the case. We absolutely do not want to see that happen.

The strategy for Royal Mail that Martin Seidenberg set out gave me some comfort, although it is actions not words that we want to see. It included accelerated recruitment of permanent workers, reinforced operational management at regional and local levels, and tackling sickness and absence. Three thousand additional postal workers have been recruited, and Royal Mail has introduced new sickness and attendance policies, which it claims are playing a significant part in reducing absence.

Royal Mail recently delivered its best-performing Christmas period in four years, with more than 99% of items posted before the last recommended posting dates arriving by Christmas eve. It is encouraging that following an agreement with the Communication Workers Union, results are beginning to improve, with sickness absence reportedly down by about 25% by the end of December compared with 2022, and only 0.2% of the daily 54,000 walks could not be resourced on any given day by the end of December. Royal Mail advises that its most recent performance data from the start of 2024 is much stronger, particularly the service levels for first class mail, reflecting some of the changes that have been made.

As I say, it is actions we want, not words. I know that the hon. Gentleman will not be satisfied until he sees changes on the ground.

[Sir Chris Bryant]

I wonder whether the Minister could do me a favour. Could he ask Royal Mail to provide data for my area every month on how they are doing with the USO and how much they are meeting? I have tried to get that information myself, but I find it difficult. I am sure it would be more effective if he asked.

[Kevin Hollinrake]

I will take that away, and I am very happy to look at it, because I believe in holding Royal Mail’s feet to the fire. There may be an advantage if we look at that at constituency level.

I note the hon. Gentleman’s point that mail is sporadic and there is often no mail or it arrives late, resulting in missed appointments or fines and all those things. These are very serious issues, so I can understand his frustration. He said that he has had considerable contact with Royal Mail about those service issues, as is right—he is a very diligent Member of Parliament, and we urge other colleagues to do the same. Royal Mail reports that service in the area was disrupted due to sickness absence in some parts of his area being higher than average, and it was not a good picture across the board anyway. The time taken to recruit staff has also contributed to gaps in the service.

Royal Mail has acknowledged that it has not been able to deliver a consistently high level of service to the hon. Gentleman’s constituents. I understand that the issues have centred around the Ferndale and Mid Rhondda delivery offices. In Ferndale I understand that last month there were six members of staff absent and that some customers may have experienced disruption to their deliveries. Royal Mail has now advised that absence levels have since been reduced, with fewer members of staff currently absent through sickness. In Mid Rhondda, there are currently three staff absent on sick leave and Royal Mail is currently recruiting an additional postal worker.

Royal Mail reports that it is currently delivering to all addresses served by both delivery offices six days a week when there is mail to deliver, and if postal workers cannot deliver on a given day, mail will be prioritised the next working day. We are assured that it is actively working on measures to restore service levels, and while it tries to tackle the local service issues, no address will go without a mail delivery for more than two days. I am sure the hon. Gentleman will update me regularly if that proves not to be the case.

I understand that the hon. Gentleman was due to visit one or both of those delivery offices in March, but that was postponed. He is looking at me very quizzically; maybe that was not the case. Royal Mail will be in touch with him to try to arrange a new date, if he would like to visit again. We would definitely urge Royal Mail to do that when constituency Members of Parliament are not happy.

The hon. Gentleman raised an important point about complaints. If he googles the Royal Mail customer service centre, which I am sure he has, there is a phone number and an online form to fill in. There is also an independent dispute resolution service—the postal redress service—which can try to resolve disputes. Citizens Advice can also provide assistance to constituents and constituency Members of Parliament to resolve these issues. He could also write to Ofcom to ensure that it is aware of the service difficulties he is experiencing. On his point about whether Royal Mail is obscuring the level of service, moving mail to a van outside and bringing it back in, that would be totally unacceptable. If the hon. Gentleman has evidence of that, will he please raise it with me or directly with Royal Mail?

The hon. Gentleman raised a point about the lack of banks and available cash on high streets. We have legislated for that, and post offices play an important part. I also look after them, as he will be aware. Banking hubs might feature in the towns and villages in his constituency in the coming months and years. I have also just replied to his letter on counterfeit stamps, which he should receive. [Interruption.] The hon. Gentleman acknowledges that he has received a copy.

[Sir Chris Bryant]

Can I try again?

[Kevin Hollinrake]

Yes, of course.

[Sir Chris Bryant]

It suddenly occurred to me that there might be a general election later this year. One part of what the Post Office is required to provide is the freepost delivery. How confident is the Minister that the Royal Mail will be able to deliver that in a timely fashion to the right constituents in the right places across the whole of the country?

[Kevin Hollinrake]

That is a matter close to both our hearts and those of others in the room today. Speaking from my own perspective, as someone who is not easily convinced or easily has the wool pulled over his eyes with reassurances, I was impressed by Martin Seidenberg, but people will be convinced only when services improve. I have set out some of the ways that they should improve. There is a personnel issue, as well as some management ones. There have been some steps forward, as I set out earlier. That should help to secure the improvements that the hon. Gentleman and I want to see.

As I said before, it is not words but actions that we want to see. I am happy to hear from Members across the House to ensure that service levels are where we want them to be. We are committed to ensuring that we have a financially sustainable and efficient universal postal service for all users in all constituencies. I would like to ensure that Members of this House are able to bring concerns to me whenever they or their constituents are disappointed with local services. I ask the hon. Gentleman please to ensure that I am aware of the difficulties that he sees on an ongoing basis. With that, I will conclude my remarks.

Question put and agreed to.