Proxy Voting

Andrea Leadsom Excerpts

Thursday 13th September 2018 Commons Chamber

[The Leader of the House of Commons (Andrea Leadsom)]

I beg to move,

That this House has considered proxy voting in the House of Commons.

Today’s important debate has been eagerly anticipated by a number of Members across the House. It was, of course, scheduled for before the summer recess, but it was right that a statement on a matter of national security took precedence on that day. I am pleased, however, that we are able to hear the views of the House today, and consider the many issues surrounding the matter.

I have made my personal commitment clear—I want a House of Commons suited to our times. I pay tribute to all MPs who have helped to progress this important issue. Members of all parties have shown true commitment to making positive changes in Parliament. In particular, the right hon. and learned Member for Camberwell and Peckham (Ms Harman) and my right hon. Friend the Member for Basingstoke (Mrs Miller) are vocal advocates of this matter. I also thank my hon. Friend the Member for Broxbourne (Mr Walker) the Chair of the Procedure Committee, who has had to cancel several important engagements to be here for the debate today, and his fellow Committee members for their work and constructive engagement.

Over the past year, we have made great progress in modernising and opening up our Parliament for future generations. We have also debated some of the most important issues of our time, and that is where we see Parliament at its best. In this historic Session, we have sought to stamp out bullying and harassment by establishing the new independent complaints and grievance policy to ensure that everyone who works here is treated with the dignity and respect they deserve. As a House, we made the historic decision to restore the Palace of Westminster. That will create a workplace that is safe, accessible and fit for the 21st century while continuing to embrace the conventions and traditions of the House so that future generations can enjoy this place for many centuries to come.

We have prioritised ensuring that the House has the chance to debate the biggest issues that the country faces, whether on Brexit or the Government’s legislative programme, on which we have introduced 38 Bills. Twenty-three of them have already received Royal Assent. The almost 280 hours spent by Parliament in debating the European Union (Withdrawal) Act 2018 demonstrate our commitment to ensuring that Parliament plays a central role as we leave the EU.

Throughout this year, we have been celebrating 100 years of women’s suffrage and I have been delighted to meet groups around the country to make the case for our parliamentary democracy. Every day, we are encouraging more women to engage in politics, as well as celebrating the great strides we have made in the past century, even though we all know there is still so much more to do.

I have carefully considered the issue before us today, and spent time speaking to colleagues of all parties. I take this opportunity to say again that my door is always open if Members want to make further representations to me on how we can make this work. We must make sure that we get this right the first time and look at all the options to ensure that new mothers and fathers can effectively represent their constituents, while at the same time allowing them to secure that vital early bond with their babies.

During the BackBench Business debate on the matter earlier this year, I was pleased to be able to set out my commitment to championing early-years attachment, which has been a personal priority for me for decades. I have worked with a number of charities on this very important issue and I am pleased to chair an inter-ministerial group to look at what more support we can provide for families in the perinatal period. I say to all colleagues in this House: make no mistake, I am committed to ensuring that the Government do all they can to allow new parents to spend that vital early time with their babies.

As I said in last week’s business questions, today is an opportunity for all views to be heard. While I commend the desire of some Members to introduce a substantive motion today, this will be a significant change to our voting practices and procedures, whereby Members, for the first time ever, will not have to be present to vote. I have confirmed that we will bring forward a substantive motion on the matter, but we must move forward responsibly, having had the fullest opportunity to consider all the implications.

Proxy voting will be a profound change to the procedures of this House, so we must get it right to ensure robust voting practice for generations to come. If we take this significant step now, in my view, we will have a fairer, more inclusive Parliament for future generations.

Following the debate earlier this year, the Procedure Committee produced a report that helpfully outlined how proxy voting could work in practice and how such a change in procedure could be facilitated through an amendment to Standing Orders. However, the Committee recognised that the proposals also included a number of outstanding questions, which I hope we can consider carefully today.

First, the Procedure Committee’s report did not seek to evaluate the particular merits of proxy voting or indeed to compare it with other reforms that could facilitate baby leave for Members. That is not a criticism. The Committee was, after all, responding to the resolution of the House. However, if the House is to take forward such a significant change properly, it is worth airing all the options and their consequences, including potential unintended consequences.

In particular, I would welcome views from Members on whether proxy voting should just be limited to new parents, and whether we are giving the correct support to those who suffer the heartbreak of losing a child. Consideration needs to be given to the types of business for which proxy voting should be available. For example, should a proxy be counted for a closure motion, or to determine whether the House is quorate, and is it right that Members should exercise a proxy vote on matters of national security such as committing troops into conflict? Who should exercise a proxy vote on the Member’s behalf? Would it be the choice of the Member to nominate, or should it be a system overseen through existing party structures such as the Whips’ offices? Finally, although I recognise this is not an exhaustive list and other Members will have further questions and points to make, what are the merits of the existing arrangements versus a new system? Pairing and nodding through can offer the flexibility and, importantly, the privacy as to their personal circumstances that many Members are looking for. Although this system has been rightly criticised in recent months, there is scope to make changes to existing systems to ensure that they are more transparent and fit for purpose.

Secondly, I would welcome views on the range of approaches, including, as I have mentioned, whether more formalised and transparent pairing or nodding through might be a simpler and more workable solution. I note, for example, that on 18 July the shadow Leader of the House made the case that

“proxy voting for those on baby leave could be introduced today without the need for debate through public agreement by all parties to nod through those on baby leave for every Division”.—[Official Report, 18 July 2018; Vol. 645, c. 430.]

Thirdly, I would welcome views on whether there is risk in having both a system of proxy voting and other existing arrangements running in parallel, and, indeed, whether that could have unintended consequences. Would a system of choice create an obligation to choose the complete transparency of nominating a proxy, when in fact some Members may wish to have the privacy not to disclose publicly why they are absent—for example, if there were complications with a pregnancy or, of course, in instances of bereavement?

Fourthly, Members of Parliament are office-holders, not employees. Whereas many employees have line managers, Members have 75,000-odd voters to answer to. I do not mean 75,000 odd voters; I mean 75,000-odd voters, just to be clear. Many employees can arrange cover if they go on leave or on holiday, but if a Member misses a vote in Parliament, no one else can take their place. So any change in voting procedures needs to recognise the unique employment status of a Member of Parliament.

Finally, the need for clarity will be vital. Avoiding confusion or error would require advance notice to the House, meaning that the flexibility to decide at the last minute to attend a vote or, indeed, to change one’s vote may not be available to that Member—and of course, if a Member chooses a proxy who is unable to attend on their behalf, not only is their vote lost. Without a robust voting system, we risk undermining parliamentary democracy at its core.

I really, genuinely look forward to listening to today’s debate. Having considered the views of the House, the Government will then bring forward a substantive motion as soon as possible. It is my intention, and the intention of many Members in all parts of this House, to make Parliament as family-friendly and accessible as it can be. However, it is important that we do not compromise the integrity of the voting system through rushed or badly thought through proposals. It is important that any new system has consensus in this House, because it needs to stand up to the test of modern life. I have raised a number of questions already, and I have set out some of the issues that colleagues have highlighted to me in recent months, to which it is important that we give consideration today.

I thank all those contributing to today’s debate and those who have contributed to the debate over the past few months. As someone who has campaigned, for over 20 years now, on the importance of early attachment and the first 1,001 critical days, I am determined that we get this right and that Parliament is a role model, not lagging behind. I look forward to taking the next steps in making sure that parents get that vital time to spend focused on their new babies.

--- Later in debate ---

[Andrea Leadsom]

With the leave of the House, I will also make a short closing speech and welcome baby Gabriel. I shall try to be very boring and quiet and not make anyone laugh at all.

I really do sincerely welcome the thoughtful debate that we have had. Again, I thank the Procedure Committee for its helpful response to the debate earlier this year, and I thank all those who have made contributions today. I gently remind those who—courteously in some cases, less so in others—advocate urgency and have criticised the fact that a few months have elapsed that Leaders of the House and business managers over the years have never achieved progress in changes to voting procedures. I am grateful for today’s debate because, as I have said time and again, this is a significant change and I am determined that we get it right. I am also determined that it is this Government who make that change—in fact, that it is me as Leader of the House who makes that change. There is my ambition.

We have had some fantastic contributions. My hon. Friend the Member for Broxbourne (Mr Walker)—as you rightly say, Mr Speaker, a good-natured fellow—is a strong advocate for modernising Parliament. He made a good case for limiting proxy voting to baby leave rather than extending it beyond that, for reasons of privacy, which I thought really resonated around the Chamber.

We heard an excellent speech from the hon. Member for East Dunbartonshire (Jo Swinson), who was quite understandably critical of the Whips. For the record, I wish to repeat the words of the Prime Minister on 18 July in response to a question from the right hon. and learned Member for Camberwell and Peckham (Ms Harman). She said:

“First, may I say to the right hon. and learned Lady that the breaking of the pair was done in error? It was not good enough and it will not be repeated. My right hon. Friend the Member for Great Yarmouth (Brandon Lewis) and the Chief Whip have apologised directly to the hon. Member for East Dunbartonshire”.

She went on to reassure all right hon. and hon. Members who are having babies that we

“will continue to guarantee a pair for MPs who are currently pregnant or who have a newborn baby.”—[Official Report, 18 July 2018; Vol. 645, c. 410.]

It is important that there is no sense of the Government not being committed to ensuring that new parents have time to spend with their newborn babies. But, as many Members have said, we can and will go further.

My right hon. Friend the Member for Bexleyheath and Crayford (Sir David Evennett), a member of the Procedure Committee, made a strong pitch in support of change to help new families. As a former Whip, he recognised that more needs to be done and was keen to support proxy voting.

The hon. Member for Glasgow Central (Alison Thewliss) made a strong case for why we need more women in politics, and she is absolutely right. To attract more women into politics we need a new, more modern Parliament. May I just say that she apologised to me for having to get going for a flight, which is entirely understandable.

My hon. Friend the Member for Faversham and Mid Kent (Helen Whately) pointed out in a beautiful way the experience that she had with one of her children when she was not a Member of this place and how it can be very tricky in all circumstances, but, of course, it is so much more difficult if a person is a Member of Parliament and an office holder who is unable to be flexible with the demands of giving birth. She was quite right to make her points and she gave some helpful thoughts on the process of proxy voting.

The right hon. and learned Member for Camberwell and Peckham spoke very powerfully about why women should not lose the recognition of their vote. The key point here is that being paired is just not good enough; it is not right for the women or for their constituents that their vote should not be recorded. She also made a plea that those for whom this is not an issue have sympathy for those for whom it very much is a live issue.

My hon. Friend the Member for Harrow East (Bob Blackman) talked about broadening the issue of proxy voting to include those who have serious illnesses. It was one of the issues that I was keen to have raised in the House today. He was right to raise it. He himself was forced to be absent for a considerable amount of time, and he said that he would have liked to have had his vote counted as well. It is important that we consider, in a pilot scheme or at the end of a pilot scheme, whether proxy voting should include other areas, although I do not get the impression from the debate today that there is a broad appetite for that.

The hon. Member for Lewisham West and Penge (Ellie Reeves) gave us the benefit of her knowledge as an employment rights lawyer specialising in maternity leave. It was also lovely to hear about her son’s excitement about voting. Is it not wonderful to hear about somebody who wants to vote? A Whip once said to me that we spend most of our lives trying to get to this place, and, as soon as we are here, we spend the rest of our lives trying to escape from it. It is the ultimate irony.

My hon. Friend the Member for Chelmsford (Vicky Ford) spoke warmly of her own children and the potential embarrassment of the sudden arrival of No. 2. She warned against electronic voting from her experience in the European Parliament as she considers that it can mean that Members are simply not well informed because they tend not to attend the debate. She is a strong advocate for pairing and says that she wishes that it had been offered in the European Parliament, and suggests that possibly better enforcement of pairing—perhaps more transparency—could be a way forward. She also mentioned my hon. Friend the Member for Norwich North (Chloe Smith) who is one of our colleagues who has recently experienced maternity leave and who is a strong advocate for proxy voting.

The hon. Member for North Ayrshire and Arran (Patricia Gibson) made the case for a broader approach to the use of a proxy. She suggested the example of a parent of a Member dying or being extremely ill. She said that, perhaps, it should be considered in that broader context. She also gave strong words to support all maternity and paternity rights, which as I am sure she will agree is a priority that has been expressed right across the House.

My hon. Friend the Member for Boston and Skegness (Matt Warman) talked about the situation of a Member—presumably it was a Member from some time ago—where the Whips were actually calling the delivery suite and asking how long he was going to be. We can all laugh about that now, but, as we saw in that play “This House”, those sorts of things were not uncommon. We have come a long way, but there is a long way to go. He advocates a trial period for proxy voting and that we consider the scope. He is also a strong voice for the current way that we vote through the Lobby to enable Members to have time with Front-Bench Members of all parties.

The hon. Member for Wolverhampton North East (Emma Reynolds) made a very strong speech and gave us an insight into her own maternity arrangements, in which she was dealing not with voting in this place, but with the even more challenging situation of a general election. I can let her in on a story. When I was having my third child, I was dealing with the final round of a selection committee. My daughter was born at home at 2.30 in the morning and at 8 o’clock that evening I was appearing in front of the committee. The mad things that we do! Anyway, I congratulate her on having coming through it with such good humour. She also talked about the stresses and strains of that maternity period. It is incredibly difficult.

The hon. Member for Ellesmere Port and Neston (Justin Madders) advocates modernisation to give the same protections to this place as we have in the workplace. He is also a strong fan of electronic voting. He will find some support for that in this place, but, dare I say it, not a huge amount of support. Nevertheless, his views were interesting.

To the hon. Member for Glasgow East (David Linden), I express my sympathy, wish him good luck and send every good wish for the new arrival who is due the day after tomorrow. We will all be thinking of him and wishing him and his wife a safe delivery. He spoke movingly of the difficulties for dads when their partners really need their support. I am incredibly sympathetic to him, as I know all hon. Members will be.

Last but not least, the Member for Enfield, Southgate (Bambos Charalambous) spoke strongly about the pairing system and his view that it does not work. Pairing is a complicated, quite manual, administrative process, and more than 50 pairs have been broken by the Opposition, some yesterday. I gently point out that it is administratively intensive to enable people to be paired. With the greatest good will and the intention to do all we can to make the system more robust, pairing is nevertheless complex and it is not right to say that breaking it is always deliberate. That is far from the truth. The hon. Gentleman also gave a helpful analysis of the benefits of proxy voting, to which we all listened with interest.

In my opinion, and as expressed by many during the debate, it is important that any new scheme should be time limited to give us the opportunity to evaluate it once a period of time has elapsed. I am grateful to the Procedure Committee for indicating that it will review any new scheme, and I think that it is important that the pilot should be implemented permanently only if the Committee can reassure the House that it has worked well.

Significant changes to procedures in the House need to be carefully considered and evaluated. For example, colleagues will know that the independent complaints and grievance policy, which has just been established, has reviews built into it at six and 18 months. I personally think it is right that any new procedure for voting should have similar checks and balances. [Interruption.] Is that baby Gabriel, alerted possibly to something he does not agree with?

I am minded to accept the majority of the recommendations of the Procedure Committee’s report, which provides a good basis for a pilot scheme. However, I do not think that our ambitions for modernising Parliament should be limited to the question of proxy voting. There is much more we can consider when looking at what we can do to modernise this amazing place of work and make it a more family-friendly environment for both those who are here to vote and those who are not.

As I said when I opened the debate, there is no question in my mind but that we need to make progress. I will reflect carefully on today’s debate, which has been incredibly helpful, and I intend to bring forward a substantive motion as soon as possible.

Question put and agreed to.

Resolved,

That this House has considered proxy voting in the House of Commons.